QUARTERLY REPORT - Metropolitan Transportation Authority

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Quarterly Review Report – 3rd Quarter 2015QUARTERLYREPORTSecond Avenue SubwayPhase 1July, August and September 2015(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)1

Quarterly Review Report – 3rd Quarter 2015TABLE OF CONTENTSEXECUTIVE SUMMARY .3458MAJOR ACCOMPLISHMENTS .CRITICAL ISSUES .QUARTERLY HIGHLIGHTS .8810111213STATUS OF THE SAS PROJECT COST .Status of the SAS Project Budget (Expenditures/Cash Flow) .FFGA Baseline & Current Budget Summary .Summary by FTA Standardized Cost Categories .Current Funding Status .STATUS OF THE SAS PROJECT SCHEDULE .Overview Upcoming Milestones SAS FFGA Schedule Contingency Management . .Integrated Project Schedule Summary .131314161717192325ORGANIZATION .RISK MITIGATION AND PROJECT EXECUTION STRATEGY .QUALITY (CONSTRUCTION) .SAFETY CERTIFICATION PROGRAM PROGRESS 4th QUARTER 2015 – LOOK AHEAD .STATUS OF CONTRACTS (ACTIVE CONSTRUCTION) .2796th Street Station – Station Finishes, MEP Systems , Ancillary Buildings and Entrances (ContractC-26010) .Change Orders Greater than 100,000 (Approved and/or Negotiated) .2786th Street Station – Cavern Mining, Heavy Civil/Structural Work (Contracts C-26008) .Change Orders Greater than 100,000 (Approved and/or Negotiated) .293086th Street Station – Entrances, Ancillary Bldgs. & MEP(Contracts C-26012) .Change Orders Greater than 100,000 (Approved and/or Negotiated) .313372nd Street Station – Entrances, Ancillary Bldgs. & MEP (Contract C-26011) Change Orders Greater than 100,000 (Approved and/or Negotiated) 63rd Street Station/Lexington Avenue Station (Contract C-26006) 343528Change Orders Greater than 100,000 (Approved and/or Negotiated) .3738Systems – Track, Power, Signals and Communications (Contract C-26009) .Change Orders Greater than 100,000 (Approved and/or Negotiated) .39404242434445STATUS OF CONTRACTS (SUBSTANTIAL COMPLETION) .72 Street Station – Station Cavern and Heavy Civil Structural (C-26007) .Change Orders Greater than 100,000 (Approved and/or Negotiated) .96th Street Station – Heavy Civil, Structural and Utility Relocation (C-26005).Change Orders Greater than 100,000 (Approved and/or Negotiated) .nd(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)2

Quarterly Review Report – 3rd Quarter 2015EXECUTIVE SUMMARYMAJOR ACCOMPLISHMENTS63rd Street Station Tunnel Fan startup is complete and “shakedown” and balancing are underway. One andFive hour(s) testing of the Tunnel Fans are scheduled for early November. HVAC startups are complete. Cooling towers, AHU’s, chillers and FCU’s fieldinstallation testing (Level III, IV and V) are all underway and continuing. Elevator rails, platforms and entrances for the four Traction Elevators were installed andinspected. The four traction elevator cabs have been installed, and the one Hydraulicelevator cab installation will be completed by the end of the month. Entrance 1 escalator trusses and treads have been installed. Escalator machineryinstallation is continuing. All concrete at Entrance 1 was completed. Storefronts andarchitectural finish work to follow. New sidewalk, curb and street installation along 63rd street has started; along with theremainder of utility installations.nd72 Street Station Facility Power – Facility power equipment has been delivered with the exception of thesubstation batteries. The Contractor continued concrete lining work (waterproofing, rebar, and concrete) atEntrance 1 – 301 East 69th Street. Concrete lining of the incline is approx. 33% completefor invert slabs. Arch rebar installation is 33% complete. Ancillary 1 (NW Corner of 69th Street) – 4th Floor slab concrete pour has beencompleted. Entrance 3 Elevator Truss Steel has been delivered and installation is ongoing. Installation of HVAC duct work, electrical conduit/wires and plumbing work continues atall levels in the station. Factory Acceptance Testing for Horizontal Axial Fans (Ancillary 2) is scheduled to takeplace from October 26 to December 1, 2015.86th Street Station Facility Power - Medium and Low Voltage equipment was delivered and installation forthe Station power continues. Nineteen (19) rooms out of thirty-three (33) have been turned over to date to the SystemsContractor. Installation of escalators and elevators from the Mezzanine to the Platform Level areunderway.(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)3

Quarterly Review Report – 3rd Quarter 2015 A total of ten out of thirteen escalators have been installed in the Station.The work zones have been shifted between 82nd and 84th Street from east to west ofSecond Avenue. Utility work is currently being performed on the west side.th96 Street Station Facility Power – Electrical distribution equipment continues to be tested by Emerson. At Ancillary 1 (NE corner of 93rd St.), dry coolers and cooling towers were installed. At Ancillary 2 (SW corner of 97th St.), dry coolers and cooling towers were installed. Entrance 1 (SW corner of 94th St.) – One escalator installed. Entrance 2 (NE corner of 94th St.) – Three escalators installed. Entrance 3 (SW corner of 96th St.) – Backfill is complete. Concrete staircase was pouredand delivered. Two escalators are being installed. Roof Level – Backfill operation was completed between 92nd and 93rd Street.Installation of all utilities and backfill operations has started between 93rd and 95thStreet. Utility installation continues along remaining streets between 91st and 99th Streeton the west side of 2nd Avenue.SystemsTrack Work: A total of 12,550 LF out of 22,000 LF of track work (approx. 57%) is installed. Completed Special Work Portion (SWP) track south of 96th Street Station. Continuedinstallation of SWP south of 72nd Street Station. Continued contact rail installation in tunnels north of 63rd Street Station and in 96thStreet Station. A total of 11,750 LF out of 22,000 LF of contact rail has been installed.Signal Work: A total of 76 out of 121 wayside signals have been installed (63% complete) and a totalof approx. 272,602 LF out of 327,600 LF of wayside cabling has been installed (83%complete). Completed breakdown testing of all relay rooms at 63rd Street Station.(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)4

Quarterly Review Report – 3rd Quarter 2015Communication Work: Approximately 80% of all Factory Acceptance Tests were completed. Network FieldInstallation Acceptance Testing (FIAT) at 63rd Street Station is ongoing. Installation of Copper and Fiber Optic cables at 72nd and 96th Street Stations is ongoing. Approximately 80% of all radio antenna cable was installed in tunnels between 63rdStreet and 96th street, including 63rd Street and 72nd Street Stations.Traction Power Work: Completed delivery of traction power equipment in all three substations and continuedinstallation of equipment at 72nd Street Substation.CRITICAL ISSUESDelay in Construction of Entrance #1 (at 69th Street) of 72nd Street Station (C26011): The Project needs to complete Entrance 1 work by September 2016 to maintainProject RSD. Contractor has implemented an agreed mitigation plan to recover previouslylost time with the Entrance #1 work. Contractor's schedule is very aggressive but they havekept the overall completion of the entrance, which is driving the completion of the station,essentially on schedule.Mitigation: Mitigation includes working second shift, extended hours and weekend workand exploring opportunities to increase work hours on certain upcoming activities withinthe building.Contractor progress shows the September 2016 date can be met. Rock removal at the topof the escalator incline was a along lingering problem requiring additional mitigation,however, this rock was completely removed on July 17. The lower portion of the escalatorincline concrete work is ahead of planned schedule. Street work remains about two weeksahead of schedule. Contractor will complete structural shell two weeks later than planned,however, contractor has done other work in parallel so the MEP work can start on 22 Oct15 as scheduled.Testing & Commissioning (T&C) Requirements: The Project recognizes that T&Cresource requirements, if not properly planned for, represent a major risk to the schedule.As a result, the Project has been focused over the last several months in developing andimplementing a risk mitigation strategy to reduce the level of this risk.Mitigation: As reported last quarter, MTACC’s Chief of Quality and System SafetyCertification was assigned the added responsibility of leading the Testing andCommissioning work. He has commenced with this assignment. The Project is exploring(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)5

Quarterly Review Report – 3rd Quarter 2015ways that MTACC can best manage T&C with NYCT resources. Ongoing meetings havebeen taking place between senior management at MTACC and NYCT to develop aneffective approach which might include:o Developing a scope document that provides both MTACC and NYCT with thefull scope of T&C work. This would include identifying all the areas to beapproved as well as a comprehensive list of all equipment to undergo T&C. Thiswould assist both parties in better understanding the need to effectively plan andutilize NYCT resources.o Dedicated NYCT resourceso Locating NYCT resources at the siteo Creating a database for an observation listo Upgrading tools to enhance observation list development. This would includeipads that designated individuals would use to record their observations duringstation visits. The observations would be immediately available to key Projectpersonnel for disposition as well as posted on the EDMS data baseo Hire Code Consultant to augment NYCT Code Complianceo Conduct bi-weekly meetings with Code Compliance personnel who havecommitted to making weekly visits to the Project Stations to identify items torectifyFacility Power: There is the risk that facility power energization at all new stations maynot be available in time to support planned Testing and Commissioning activities. Delayin the availability of permanent power will have a direct impact on project contingency.Mitigation: In the Second Quarter 2015, the project developed detailed schedules thatshow completion of facility power rooms prior to the end of December 2015. The Projectcontinues to closely monitor progress of the latest schedules for the facility powerinstallation. In the Third Quarter 2015, each of the three stations experienced problemsthat may delay permanent power beyond the December 2015 date.72nd Street: The most significant problem with maintaining the schedule for facilitypower installation at 72nd Street Station has long been the completion of Ancillaries 1and 2. Delays in construction of facility power rooms at Ancillary 1 Building, notably thepresence of the concrete shoring that is preventing power equipment from being movedinto the rooms, have tentatively moved permanent power from December 2015 to end ofFebruary 2016. The project is working with the contractor to improve this date to January2016.86th Street: All equipment is delivered to the site including the Low Voltage Gear, DCequipment and Busduct that was reported as delayed in the last quarter report. In response(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)6

Quarterly Review Report – 3rd Quarter 2015to Project request, the 86th Street Contractor initially provided a mitigation schedule thatincluded both acceleration and recovery where Low Voltage and DC power equipment isinstalled at the end of November 2015. Late cable delivery, however, delays installationuntil the end of December. Contractor’s most recent schedule shows facility energizationthree months later as March 24, 2016. In order to make this March date, contractor hasagreed to overlap equipment installation and testing for one month thus shortening thenormal 4 month time required from installation through testing to 3 months. The projectis working with the contractor to improve this date to February 2016.96th Street: the 96th Street station was on schedule to have permanent power available inNovember 2015, however late Third Quarter ConEd changes have moved permanentpower date from November 2015 to January 2016. The project is working with thecontractor to improve this date to December 2015.Fire Alarm: There is the risk that the Fire Alarm System will not be completed in timeto support the Station Integrated Testing. Fire Alarm testing & commissioning problemsmay result from unanticipated complexity in installation, poor quality and shortage ofsoftware programming resources. Delay in completion of Fire Alarm Testing will have adirect impact on project contingency. The Fire Alarm System is considered to be the mostcritical of the communication systems set.Mitigation: The Project has developed detailed schedules of the activities leading up tothe Fire Alarm Testing in order to identify those which require immediate attention. TheProject is focusing on completion of rooms so electrical equipment can be installed asscheduled. In this regard, contractors are double shifting and working weekends asnecessary to meet turnover dates. The Project is holding bi-weekly meetings to discussthe issues/risks with each of the communication systems, most notably the Fire AlarmSystem. Action items are assigned for issues/risks to the Fire Alarm System andmitigation measures are developed and implemented. The Project will designate anMTACC staffer as the Fire Alarm Czar Project wide. It is recognized that the Projectneeds to expedite the AWO process for more effective and timely change order process.The project is working on creating a contract allowance and so that it can pre-negotiatetypical fire alarm adjustments that will be required during final installation / testing.(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)7

Quarterly Review Report – 3rd Quarter 2015QUARTERLY HIGHLIGHTSSTATUS OF THE SAS PROJECT COSTMTACC is currently managing to a Current Working Budget (Revision 10 Estimate & Post Revision 10 updates) of 4.451 Billion, exclusive of 816.614 Million in financing costs. TheMTA Board has approved Local Funds totaling 3.509 Billion. Total Federal participation is 1.374 Billion, of which 1.251 Billion has been obligated as of June 30, 2015. The 2012 SASGrant Amendment (NY-03-0408-09) was executed in the FTA TEAM system on September 19,2014. The FTA placed a restriction on the 2012 grant outlining that funds could not bedrawndown until MTA and the FTA had executed the revised SAS Phase 1 Full Funding GrantAgreement (FFGA). The revised SAS FFGA was approved on March 31, 2015.Status of the SAS Project Budget (Expenditures / Cash Flow)Budget Total (Exclusive of Financing Costs) (Millions)BudgetAwardsInvoiced 4,451.0 B 4,183.1* 3.601.7B% Budget94.0%80.9%% Awards86.1%*As of September, 2015, twelve (12) contracts (incl. Substantial Completions & Close-Outs)Construction, Substantial Completion & Close-Out Only (Millions)Budget 2,937.0 BAwards 2,888.2*98.3%Invoiced 2,469.6M% Budget84.1%% Awards85.5%*Construction Awards, Substantial Completions, Close-Out and Approved and/or NegotiatedAWOs onlyContingency (Millions)FFGA BaselineSeptember ’09 BaselineCurrent ContingencyCost Estimate Rev 10*AWO 214.0 136.0 0.2*Executive Reserve 160.0 160.0 139.8(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)8

Quarterly Review Report – 3rd Quarter 2015SubtotalAFIUnallocated AFISubtotalTotal Net Contingency 374.0 296.0 140.0 209.0 171.0 0 0 0 0.4 209.0 171.0 0 583.0 467.0 140.0*AWO amount is gross minus value of awarded, negotiated and pending negotiation AWO’s to date. 262.5(budget) - 262.3 (awarded, negotiated and pending negotiation) 0.2(Quarterly Report July, August, Sept.’15)Second Avenue Subway – Phase 1(16.0.1)9

Quarterly Review Report – 3rd Quarter 2015FFGA BASELINE & CURRENT BUDGET SUMMARYDesignFFGA Budget**(A) CurrentWorkingBudget***(As of September 30, 2015)Awarded ValueExpended toDate(B) Rev. 10EAC***(A-B) VarianceEIS 11,599,831 11,547,177 11,547,177 11,547,177 11,547,177 0PE & FP Engineering**** 227,338,759 227,227,270* 227,338,759* 227,220,270 227,227,270 0Final Design 172,391,181 269,382,552 265,258,882 256,200,867 269,382,552 0 411,330,771 508,157,000 504,144,818 494,968,314 508,157,000 0 0 0 508,157,000 0(B) EAC***(A-B) VarianceSubtotal Award ValueFD Reserve******Subtotal (1,330,771) 0 410,000,000 508,157,000Construction 504,144,818(A) CurrentFFGA Budget**WorkingAwarded ValueBudget***Contracts Awarded & Contingency (incl. AWOsbilled and/or approved) 1,760,307,224 494,968,314Expended toDate 2,937,039,110 2,888,181,557 2,469,585,849 2,888,181,557 48,857,553 48,857,553 (48,857,553) 2,937,039,1102,888,181,557 2,469,585,849 2,937,039,110 0Contracts Awarded & Contingency (remaining)Subtotal Including EAC difference 2,686,721,925Current Working Budget – Rev. 10 EAC***** 5,278,075 0 0 0 0 0NYCT Labor 28,000,000 25,600,000*** 25,600,000 12,328,505 25,600,000 0EFA 48,000,000 95,400,000*** 95,400,000 56,936,438 95,400,000 0Utilities 58,000,000 91,586,000*** 91,586,000 55,969,757 91,586,000 0CCM 80,940,647 170,485,925 170,351,161 125,577,030 170,485,925 0Artwork 6,000,000 6,000,000 3,664,685 2,177,715 6,000,000 0Rolling Stock***152,999,000 0 0 0 0 0Real Estate 240,960,000 245,000,000 212,636,234 203,207,447 245,000,000 0Cost To Cure (incl. Judlau Contracting)OCIP 0 160,000,000 36,500,000 183,000,000 30,149,957 148,921,676 27,908,580 148,921,676 36,500,000 183,000,000 0 0NYCT Force Account 0 10,343,244 10,343,244 3,575,845 10,343,244 0Engineering Services 0 2,137,406 2,137,406 527,583 2,137,406 0Unallocated AFI/Contingency*****Executive Reserve*****Subtotal 0 0*** 0 0 0 0 173,100,353 139,751,315 0 0 139,751,315 0 953,278,075 1,005,803,890 790,790,363 637,130,576 1,005,803,890 0 4,183,116,738 3,601,684,739 4,451,000,000 0 0Total Award Value 4,051,330,771 4,451,000,000Total Project Budget/FD Reserve 4,050,000,000 4,451,000,000 4,451,000,000 816,614,000 816,614,000 816,614,000 4,866,614,000 5,267,614,000Estimated Financing CostTotals Including Financing Cost 4,183,116,738 3,601,684,739 5,267,614,000 0*The Design Consultant, AAJV MODs pending to reduce, PE & FPE CWB/Authorized Contract Value based on final charges.**The FFGA Budget of 4,050b was based on Rev. 5d (June, 2007). As of December, 2011, SAS is measuring its expenditures and awards in parallel to the approved CWB & EAC.***The CWB is based on Rev.10 Estimate

Cooling towers, AHU’s, chillers and FCU’s field installation testing (Level III, IV and V) are all underway and continuing. . Project RSD. Contractor has implemented an agreed mitigation plan to recover previously lost time with the Entrance #1 wor