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5/8/2014VA FSS Program OverviewMay 9, 2014VA FSS Program1
5/8/2014VA National Acquisition CenterOrganizational ChartNationalAcquisition CenterCraig Robinson, ADAS NationalHealthcare AcquisitionsDenverAcquisitions &Logistics CenterKimberly Whorton, DirectorBusiness ResourceServicesFederal SupplySchedule ServiceSandra Murbach, DirectorNational ContractServiceJane Stroder, DirectorSteve Thomas, DirectorVA FSS Program Overview3NAC ServicesBusinessResourceServicesDenverAcquisition &Logistics CenterFederal SupplyScheduleServiceNationalContractServiceVA FSS Program Overview42
5/8/2014FSS MissionTo provide world class healthcare products andservices through performance that isdemonstrated by contractual competence,timeliness, innovation, and results-drivensolutions while assuring accountability to ourFederal customers and taxpayers.VA FSS Program Overview5FSS ServiceServiceDirectorJane StroderContracting BranchJames Booth, Bob Satterfield,Gregory MaddenProgramManagement &Resource SupportVA FSS Program OverviewChristine Szrom63
5/8/2014GSA vs. VA SchedulesFederal Acquisition ServiceGSA establishes long-term government-wide contracts with commercialcompanies to provide access to millions of commercial products and servicesat volume discount pricing. There are 30 GSA Schedule programs.GSA has delegated authority to the VA to procure medical equipment,supplies, services, and pharmaceuticals under the VA Federal SupplySchedules program. There are 9 VA Schedule programs.VA FSS Program Overview7VA FSS Program Traits Multiple Award Schedule Open & continuous solicitation cycle Multi-year: 5 year base performanceperiod with options to extend for anadditional 5 years Fixed-price with economic priceadjustment Indefinite delivery, indefinite quantity National & worldwide coverage FOB destination Full & open competition Industrial funding feeVA FSS Program Overview84
5/8/2014VA specific priorities of use ofGovernment supply sourcesAgency1. Agency inventory(Supply Fund Stock)2. Other agencyexcess3. Federal Prison6. Nationalcommitted usecontracts (awardedby NAC but notassociated with a VASchedule contract)Industries7. Mandatory VA4. AbilityOne (ifFSS contracts (FSC65 & 66)product is on theprocurement list)5. Wholesale SupplySourcesOtherNAC- National BPAs- Multi/Single BPAs- FSS contractswithout a BPA9. IDIQ contractsfor supplies notcovered bynationalcommitted use orFSS contracts- VISN/RegionalIDIQs- Local IDIQs10. Open marketpurchases andother commercialsources8. Optional use VAFSS contracts (FSC621)VA FSS Program Overview9VA Schedule programsSchedule TitleNAICSSolicitation Number65 I BDrugs, Pharmaceuticals, & Hematology Related Products325412 M5-Q50A-0365 II AMedical Equipment & Supplies339112 RFP-797-FSS-99-002565 II CDental Equipment & Supplies33911465 II FPatient Mobility Devices65 V IIInvitro Diagnostics, Reagents, Test Kits, & Test Sets325413 M5-Q52A-0465 V AX-Ray Equipment & Supplies32599266 IIICost-Per-Test, Clinical Laboratory Analyzer334516 RFP-797-FSS-03-0001621 IProfessional & Allied Healthcare Staffing Services561320 RFP-797-FSS-00-0115621 IIMedical Laboratory Testing & Analysis Services621511 -053391130001VA FSS Program OverviewRFP-797-655A-030001105
5/8/2014VA FSS Total Annual Sales 200620072008VA FSS Program Overview2011201211Awarding & Managing aVA Schedule Contract6
5/8/2014Proposal received &assigned to CS for reviewReviewing a Schedule ProposalCS reviews proposal and requestsadditional informationCS fully evaluates the proposal andconducts a complete price analysisCS enters into negotiations with the offerorCS compiles the offer package andsubmits for review and approvalCS notifies offeror of the award decisionVA FSS Program Overview13Elements of a complete proposal Proposal within scope of selected Schedule programOffered products within scope of Schedule SINsAll offered products are manufactured in a designated countryFederal database registrations– SAM– D&B– FDA Complete documentation–––––SF-1449 signed by authorized signatoryExhibit 04, 05, 06Subcontracting PlanCommercial price listLetters of supplyVA FSS Program Overview147
5/8/2014Fair & reasonable pricedeterminationThe Government will seek to obtain the offeror’s bestprice (the price given to the most favored customer);however, the Government recognizes that the termsand conditions of commercial sales vary and there maybe legitimate reasons why the best price is notachieved (GSAM 538-270).VA FSS Program Overview15CSP DisclosuresVendors are required to submit fullcommercial sales disclosures forgeneral public customers thatreceive discounts and/or priceagreements that are equal to ormore favorable than those offeredto the Government.VA FSS Program Overview168
5/8/2014Negotiation objectivesHigh/Low Objectives for:DiscountsPayment terms (incl. credit card acceptance)Minimum orderDelivery timeframes & FOB pointsWarranty & return goods policiesInstallation & TrainingAnnual rebateRental, leasing, & service agreementsVA FSS Program Overview17Award DecisionVendor ficationsFair &reasonableprice, terms,andconditionsachievedVendor hassatisfactorypastperformanceContract will beawarded ifAward is in theGovernment’sbest interestVA FSS Program OverviewVendor isfinanciallycapable189
5/8/2014Price list requirementsPrice ListWhen30 days after awardAuthorized FSS Paper PricelistWithin 15 workdays of modification (or byquarterly supplement)NAC Contract Catalog Search Tool(NAC-CM Price File)30 days after award or modificationPrime Vendor & covered drug pricing must beentered in to the appropriate database by theeffective date of the SF-30.6 months after award or 30 days aftercontract modificationGSA Advantage!(SIP / EDI File)Contractors offering products that require aprescription are not required to manage a GSAAdvantage! price list.VA FSS Program Overview19Modification typesActionAuthority Sub-ActionUnilateral/BilateralProduct Addition552.243-72552.238-7552.225-5Add productsAdd SIN categoriesBilateralProduct Deletion552.243-72Delete productsDelete SIN category(ies)UnilateralPrice Reduction552.238-75552.243-72552.216-70Temporary, Permanent, VoluntaryBilateralEconomic Price Adjustment(Price Increase)552.216-70552.243-72VA FSS Program OverviewBilateral2010
5/8/2014Modification Administrative Change552.243-72Update Signatory Authority FormChange authorized personnelIncorporate Subcontracting PlanOther corrective actionsUnilateralBilateralTechnical Change552.243-72Change product description, partnumber, NDC number, geographiccoverage, etc.UnilateralLegal Change552.243-7242.12Change of Name AgreementNovation rm, 552.243-72UnilateralBilateralMass Modifications552.243-72BilateralVA FSS Program Overview21Trade agreements act All Schedule products and services must come from theU.S. or a designated country. Designated countries fall under four categories:1) World Trade Organization Procurement Agreement(WTO) countries2) Free Trade Agreement (FTO) countries3) Least Developed countries4) Caribbean Basin countriesVA FSS Program Overview2211
5/8/2014ResourcesOnline ResourcesWebsiteURLFSS Web ov/oal/business/fss/training.aspVA Schedule es.aspContractor Overview /fssContractorOverviewLibrary.zipNo Award ssChecklistnoAwards.pdfCurrent /fss/compliance.aspContractor /responsibilities.aspVA FSS Program Overview2412
5/8/2014Contact Us!p 708.786.7737 f 708.786.5828 fss.help@va.govhttp://www.fss.va.govVA FSS Program Overview2513
GSA Advantage! (SIP / EDI File) 6 months after award or 30 days after contract modification Contractors offering products that require a prescription are not required to manage a GSA Advantage! price list. VA FSS Program Overview 19 Modification types Action Authority Sub-Action Uni
