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REQUEST FOR APPLICATIONProgram Guidelines2020-2022 CRRSA ESSER IIFederal Grant ApplicationAuthorized by Coronavirus Response and Relief SupplementalAppropriations (CRRSA) Act of 2021, Elementary and SecondarySchool Emergency Relief (ESSER II) FundApplication Closing Date---5:00 p.m., Central TimeSeptember 2,2021

PROGRAM GUIDELINESTEXAS EDUCATION AGENCYGrant Compliance and Administration1701 North Congress AvenueAustin, Texas 78701 Copyright 2021 by the Texas Education Agency. All Rights Reserved.SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 2 OF 17

PROGRAM GUIDELINESContentsIntroduction to the Program Guidelines . 5Requirement for User Name and Password .5Application Submission through eGrants .6Reference to the General and Fiscal Guidelines.6US Department of Education Appropriations.6Grant Timeline . 7Grant at a Glance. 7Authorizing Legislation . 7Purpose of Program . 7Eligible Applicants. 7Eligibility List . 7Shared Services Arrangement . 7Application Funding . 7Cost Share or Matching Requirement .8Limitation of Administrative Funds.8Indirect Costs .8Pre-Award Costs.8Applicant Assistance . 8Contacts for Clarifying Information.8Program Contact.9Funding Contact .9Errata Notices .9Email Bulletins.9Program Elements.9Program Description .9Supplement, Not Supplant .9Application Requirements and Assurances.9Statutory Requirements. 10TEA Program Requirements. 10Program-Specific Assurances .11Allowable Activities and Use of Funds.11Statutorily Allowable Activities: .11Field Trips. 13Advisory Council . 13Cost of Membership in Any Civic or Community Organization. 13Out-of-State Travel . 13Travel Costs for Officials such as Executive Director, Superintendent, or Board Members . 13General Allowable Activities and Use of Funds . 13Unallowable Activities and Use of Funds . 14Performance Measures . 14Limits on Contracted Evaluators . 14Federal Grant Requirements. 15Equitable Access and Participation . 15Private Nonprofit School Participation . 15SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 3 OF 17

PROGRAM GUIDELINESMaintenance of Effort.15Application Elements . 15Required Attachments .15Required Fiscal-Related Attachments .15Required Program-Related Attachments .16Adding Attachments .16SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 4 OF 17

PROGRAM GUIDELINESIntroduction to the ProgramGuidelinesTEA, as the pass-through entity 1, is the grantee 2 from the U.S. Department of Education (USDE)and TEA awards subgrants to non-federal entities 3 such as local educational agencies (LEAs),including school districts, charter schools, and education service centers, and to a lesser degreeinstitutions of higher education (IHEs), and nonprofit organizations (NPOs) who are the agency’ssubgrantees 4. These guidelines apply to all subgrantees of TEA, regardless of whether referencedherein as subgrantee or grantee. For purposes of this document, TEA may use the terms grantee andsubgrantee synonymously for its subrecipients.This part of the request for application (RFA), Program Guidelines, is to be used in conjunction withthe General and Fiscal Guidelines and the schedule instructions. The Standard Application System(SAS) consists of all schedules (i.e., forms) to be completed in order for the applicant to be eligiblefor funding. The application to which these instructions refer must be submitted electronicallythrough the eGrants system.For applicants selected for funding, all guidelines and instructions will be incorporated by referenceinto the Notice of Grant Award (NOGA).Requirement for User Name and PasswordTo access eGrants and apply for this grant, you must have access to the TEA Login (TEAL). Followthese steps to apply for user names and passwords on TEAL:1. Visit the TEA Login (TEAL) page of the TEA website. Select Request New User Account tobegin the process of applying for a TEAL account online.1Pass-through entity is defined as a non-Federal entity that provides a subaward to a subrecipient to carryout part of a federal program. (2 CFR 200.74)2Grantee is defined as the legal entity to which a grant is awarded and that is accountable to the federalgovernment for the use of the funds provided. The term “grantee” does not include any secondary recipients,such as subgrantees and contractors that may receive funds from a grantee. (34 CFR 77)3Non-federal entity is defined as a state, local government, Indian tribe, institution of higher education, ornonprofit organization that carries out a federal award as a recipient or subrecipient. (2 CFR 200.69)4Subgrantee is defined by TEA to be the same as a subrecipient which is defined as a non-federal entity thatreceives a subaward from a pass-through entity to carry out part of a federal program; but does not include anindividual that is a beneficiary of such program. (2 CFR 200.93) Subgrantee is defined in 34 CFR 77 as thelegal entity to which a subgrant is awarded and that is accountable to the grantee for the use of the fundsprovided.SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 5 OF 17

PROGRAM GUIDELINES2. Once you have been assigned a TEA Login (TEAL) account, log into TEAL and under SelfService select My Application Accounts.3. The My Accounts tab will open. Select Request New Account and find eGrants in the list andfollow the instructions to submit your request.Application Submission through eGrantsSubmit the application for this grant program electronically through the TEA eGrants system. Referto the General and Fiscal Guidelines for more specific information about accessing eGrants andobtaining the required TEA Login (TEAL) user ID and password.Applications must be submitted as follows: Those submitted by public LEAs must be signed electronically by the superintendent of theschool district or a designee.Applications submitted by regional Education Service Centers (ESCs) must be signedelectronically by the executive director or a designee.Applications submitted by open-enrollment charter schools must be signed electronically bythe chief operating officer of the school or a designee.Campuses and campus charter schools must apply through their public school district, andthe application must be signed electronically by the superintendent or designee.Reference to the General and Fiscal GuidelinesThe Program Guidelines provide information specifically relevant to this grant program. TheGeneral and Fiscal Guidelines provide information relevant to all TEA grant programs. Throughoutthe Program Guidelines, cross-references are given to applicable sections of the General and FiscalGuidelines. It is critical that you review all referenced sections of the General and FiscalGuidelines when preparing your application.US Department of Education AppropriationsThe following is provided in compliance with the US Department of Education Appropriations Act:CategoryTotal funds available for this projectPercentage to be financed with federal fundsAmount of federal fundsAmount 4,976,596,988100% 4,976,596,988Percentage to be financed from nonfederal sources0%Amount of nonfederal funds 0SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 6 OF 17

PROGRAM GUIDELINESGrant TimelineFor all dates related to the grant, including reporting dates, see the TEA Grant Opportunities page.If a report due date falls on a weekend or holiday, the report will be due the following business day.All dates except the grant ending date may vary slightly as conditions require.Grant at a GlanceThis section provides fundamental information pertinent to the grant program.Authorizing LegislationThis grant program is authorized by the Coronavirus Response and Relief SupplementalAppropriations (CRRSA) Act of 2021, Section 313 Elementary and Secondary School EmergencyRelief (ESSER II) Fund.Purpose of ProgramThe intent and purpose of the CRRSA Act of 2021, ESSER II funding is to prevent, prepare for, orrespond to the COVID-19 pandemic, including its impact on the social, emotional, mental health,and academic needs of students.Eligible ApplicantsSee the General and Fiscal Guidelines, Eligibility Requirements.Local Educational Agencies (LEAs), including Public School Districts and Open-Enrollment CharterSchools.Eligibility ListThe entitlement list is posted on the Entitlements page.Shared Services ArrangementSee the General and Fiscal Guidelines, Shared Services Arrangements.Shared services arrangements (SSAs) are allowed.Application FundingSee the following sections of the General and Fiscal Guidelines: Grant FundingContinuation FundingSAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 7 OF 17

PROGRAM GUIDELINES Fund ManagementUse of FundsCost Share or Matching RequirementSee the General and Fiscal Guidelines, Cost Share/Match Requirement.There is no cost share or matching requirement for this grant program.Limitation of Administrative FundsSee the General and Fiscal Guidelines, Administrative Costs.NOTE: Administrative funds include both direct administrative costs and allowable indirect costs.Direct Administrative CostsTEA permits applicants to budget reasonable and necessary direct administrative costs for thisgrant program.Program evaluation costs must be charged as a direct cost to the grant program.Indirect CostsThe grantee may claim a maximum for indirect costs equal to their current approved unrestrictedindirect cost rate for this federally funded grant.To calculate the maximum indirect costs that can be claimed for a grant, complete the MaximumIndirect Costs Worksheet, posted on the Administering a Grant page, under the Handbooks andOther Guidance section.Pre-Award CostsSee the General and Fiscal Guidelines, Pre-Award Costs.Pre-award costs are permitted, if requested, from March 13, 2020, to the date the application iscertified and submitted to TEA.Applicant AssistanceThe following types of assistance are available to applicants for this grant program.Contacts for Clarifying InformationSee the General and Fiscal Guidelines, TEA Contacts.SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 8 OF 17

PROGRAM GUIDELINESProgram ContactNatalie Coffey, ESSER State DirectorDepartment of Grant Compliance and Administrationnatalie.coffey@tea.texas.govPhone: (512) 463-8992Funding ContactKaryn Gukeisen, Grant ManagerGrants Administration Divisionkaryn.gukeisen@tea.texas.govPhone: (512) 463-8525Errata NoticesSee the General and Fiscal Guidelines, Errata Notices.Email BulletinsSee the General and Fiscal Guidelines, Email Bulletins.Program ElementsThis section provides detailed information about the grant program.Program DescriptionThe intent and purpose of the CRRSA Act of 2021, ESSER II funding is to prevent, prepare for, orrespond to the COVID-19 pandemic, including its impact on the social, emotional, mental health,and academic needs of students.Supplement, Not SupplantFor supplement, not supplant guidance, see the Supplement, Not Supplant Handbook on the GrantsAdministration Division Administering a Grant page.The supplement, not supplant provision does not apply to this grant program.Application Requirements and AssurancesThis section describes the two types of requirements that applicants must address in the application(such as with a narrative description, an activity timeline, or a checklist) to be eligible to beconsidered for funding:See the following sections of the General and Fiscal Guidelines:SAS# CRRSAA212020-2022 CRRSA ESSER II FEDERAL GRANT APPLICATIONPAGE 9 OF 17