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MASTERINGTHE MAZEThe Special Education ProcessProcess 1: Referral Through IEP ImplementationAlabama State Department of EducationOffice of Student LearningSpecial Education ServicesAugust 2019 Edition
Current as of 9, 2018Alabama State Department of Education, Eric G. Mackey, State Superintendent of EducationThe Alabama State Board of Education and the Alabama State Department of Education do not discriminate on the basisof race, color, disability, sex, religion, national origin, or age in their programs, activities, or employment and provideequal access to the Boy Scouts and other designated youth groups. The following person is responsible for handlinginquiries regarding the non-discrimination policies: Title IX Coordinator, Alabama State Department of Education,P.O. Box 302101, Montgomery, AL 36130-2101, telephone (334) 694-4717.
ALABAMA STATE BOARD OF EDUCATIONGovernor Kay Ivey, PresidentJackie Zeigler, President Pro Tem, District ITracie West, District IIStephanie Bell, District IIIYvette M. Richardson, Ed.D., District IVElla B. Bell, District VCynthia McCarty, Ph.D., District VIJeffrey Newman, Vice President, District VIIWayne Reynolds, Ed.D., District VIIIALABAMA STATE DEPARTMENT OF EDUCATIONEric G. Mackey, Ed.D., State Superintendent of EducationJeff Langham, Ed.D., Chief of StaffDaniel Boyd, Ph.D., Deputy State Superintendent of EducationOFFICE OF STUDENT LEARNINGElisabeth Davis, Ed.D., Assistant State SuperintendentSPECIAL EDUCATION SERVICESCrystal Richardson, Program Director
TABLE OF CONTENTSAcronyms .4Individualized Education Program (IEP) Team Membership .7Early Intervention to Preschool Transition Planning Meeting Documentation.8Directions for Early Intervention to Preschool Transition Planning Meeting Documentation .9Process Chart 1: Referral Through IEP Implementation.10Things to Remember When Going Through Process 1 .11Annotate Process .12Record of Access to Student Records.13Guide for When Using This Record to Access Student Records.14Referral for Evaluation: Student Information.15Guide for Completing the Referral for Evaluation (Student Information) .16Referral for Evaluation: Historical Information.17Guide for Completing the Referral for Evaluation (Historical Information).18Referral for Evaluation: Environmental, Cultural, and/or Economic Concerns .19Guide for Completing the ECEC Page .20Referral for Evaluation: IEP Team Recommendations Page .21Guide for Completing the IEP Team Recommendations Page .22Special Education Rights Under the IDEA .23Guide for When Completing Special Education Rights.36Notice and Invitation to a Meeting/Consent for Agency Participation.37Guide for When to Notice and Invitation to a Meeting/Consent for Agency Participation.38Notice of Proposal or Refusal to Take Action.41Guide for When to Use the Notice of Proposal or Refusal to Take Action.42Notice and Consent for Initial Evaluation.44Guide for When to Use the Notice of and Consent for Initial Evaluation.45Notice of Revocation of Consent for Initial Evaluation.47Guide for When to Use the Notice of Revocation of Consent for Initial Evaluation .48Vision Screening Form.49Hearing Screening Form.50Observation Form.51Guide for When to Use the Observation Form.52Natural Environment Observation/ELPP Documentation (NEO/ELPP) .53Guide for When to Use the NEO/ELPP Form.55Family Focus Interview / ELPP Documentation.56Guide for When to Use the Family Focus Interview / ELPP Documentation Form.60
TABLE OF CONTENTSNotice and Eligibility Decision Regarding Special Education Services: Assessment.61Guide for Things to Remember When Completing Notice of Eligibility: Assessments.63Notice and Eligibility : SLD Only Section.64Guide for Things to Remember When Completing Notice of Eligibility: SLD Only Section.65Notice and Eligibility : Eligibility Decision Section.66Guide for Things to Remember When Completing Notice of Eligibility:Eligibility Decision Section.67Notice and Consent for the Provision of Special Education Services.69Guide for Things to Remember When Completing theNotice and Consent for the Provision of Special Education Services.70Individualized Education Program (IEP)Profile Page - First Page .71Guide for Completing the first page of the Profile.72Profile Page–Second Page .74Guide for Completing the second page of the Profile.75Transition Page .78Guide for Completing Transition Page .79Annual Transition Goals Page .83Guide for Completing Annual Transition Goals Page .84Annual Goal Page .87Guide for Completing Annual Goal Page .88Special Education and Related Service(s) Page .90Guide for Completing Special Education and Related Service(s) Page .91State Testing Forms .93Signature Page.94Child Count Least Restrictive Educational Environment Codes .95Guide for Completing the Signature Page .96Persons Responsible for IEP Implementation Form .99Guide for Completing Persons Responsible for IEP Implementation Form.100Annual Goals Progress Report.101Guide for Completing Annual Goals Progress Report.102Summary of Academic Achievement and Functional Performance (SAAFP) .103Guide for Completing (SAAFP).106Functional Behavioral Assessment (FBA) / Behavioral Intervention Plan (BIP).109Guide for Completing FBA/BIP.112
TABLE OF CONTENTSManifestation Determination Review.113Guide for Completing the Manifestation Determination Review.115Notice and Consent Regarding Payment from Medicaid Benefits.117Guide for Completing Consent Regarding Payment from Medicaid Benefits.118Notice and Revocation of Consent for Continued Provision of Special Education Service.119Guide for Completing Notice of Revocation for Continued Provision of Special Education Services.120Initial or Reevaluation Written Agreement Between the Parent and the Public Agency.121Guide for Completing the Written Agreement Between the Parent and the Public Agency.122Written Agreement Between the Parent and the Public Agency to Amend the IEP.123Guide for Completing Written Agreement Between the Parent and the Public Agency to Amend the IEP.124In-State Student Transfer Process.125Guide for Completing the In-State Student Transfer Process.126Notice of Transfer of Records.127Out-of-State Student Transfer Process.128Guide to Completing the Out-of-State Student Transfer Process.129Optional FormsIEP Planning Sheet for Parents.130Student Profile Information.136Teacher’s IEP Input Survey .137Parent’s IEP Input Survey.138Assessment of Student Participation in General Education Classes .139ABC Observation Form .141Process 1: Referral Through IEP Implementation Frequently Asked QuestionsQuestion and Answers: Intervention Strategies.144Question and Answers: Referral.145Question and Answers: Initial Evaluation.148Question and Answers: Eligibility Process.153Questions and Answers: IEP Process.158Question and Answers: Assistive Technology .180Question and Answers: English Learner (EL) and the Special Education Process.184Question and Answers: Transition from Part C Early Intervention to Part B Preschool Programs.185
Table of ContentsPage 4ACRONYMSAAA Alabama Alternate AssessmentAAC Alabama Administrative CodeABA Applied Behavior AnalysisADA Americans with Disabilities ActADD Attention Deficit DisorderADHD Attention Deficit Hyperactivity DisorderADRS Alabama Department of Rehabilitation ServicesAEIS Alabama’s Early Intervention SystemALSDE Alabama State Department of EducationAMSI Alabama Middle School InitiativeAMSTI Alabama Math, Science & TechnologyAPR Annual Performance ReportARFI Alabama Reading First InitiativeARI Alabama Reading imitativeAT Assistive TechnologyAUT AutismBCBA Board-Certified Behavior AnalystBIP Behavioral Intervention PlanCCRS College and Career Ready StandardsCRS Children Rehabilitation ServicesCEIS Coordinated Early Intervening ServicesCCEISComprehensive Coordinated Early Intervening ServicesDBDeaf-BlindnessDDDevelopmental DelayDIBELSDynamic Indicators of Basic Early Literacy SkillsDPH Due Process HearingEDeGAPEIEmotional DisabilityElectronic Grant Application ProcessEarly InterventionEL English LearnerELPP Early Learning ProgressESAEducational Service AgencyProcess 1: Referral Through IEP Implementation
Table of ContentsPage 5ACRONYMSESY Extended School YearFAPE Free Appropriate Public EducationFBA Functional Behavioral AssessmentHI Hearing ImpairmentIAES Interim Alternative Educational SettingID Intellectual DisabilityIDEA Individuals with Disabilities Education ActIEE Independent Educational EvaluationIEPIndividualized Education ProgramIFSP Individual Family Service PlanLEA Local Education AgencyLEP Limited English ProficiencyLRE Least Restrictive EnvironmentMD Multiple DisabilitiesMDR Manifestation Determination ReviewOHI Other Health ImpairmentOI Orthopedic ImpairmentO&M Orientation and MobilityOSEP Office of Special Education ProgramsOT Occupational Therapy/TherapistPBS Positive Behavioral SupportsPST Problem Solving TeamPT Physical Therapy/TherapistRIC Regional Inservice CenterSBMH School Based Mental HealthSEA State Education AgencySES Special Education ServicesSETS Special Education Tracking SystemSLD Specific Learning DisabilitySLI Speech or Language ImpairmentSLP Speech Language PathologistProcess 1: Referral Through IEP Implementation
Table of ContentsPage 6ACRONYMSSPP State Performance PlanSPDG State Personnel Development GrantSSR Student Services ReviewTA Technical AssistanceTBI Traumatic Brain InjuryUCP United Cerebral PalsyVI Visual ImpairmentVRS Vocational Rehabilitation ServicesProcess 1: Referral Through IEP Implementation
Table of ContentsIEP TEAM MEMBERSHIPAAC pages 525‐526 (3) (a‐i)The IEP Team is composed of the following:1.The parent of the student with a disability.2.Not less than one regular education teacher of the student if the student is or may be participating inthe regular education environment. The regular education teacher must, to the extent appropriate,participate in the development, review, and revision of the student’s IEP, including assisting in thedetermination of appropriate positive behavioral interventions and supports and other strategies for thestudent and the determination of supplementary aids and services, program modifications, and supports forschool personnel.3.Not less than one special education teacher of the student or, where appropriate, not less than onespecial educatio
PT Physical Therapy/Therapist RIC Regional Inservice Center SBMH School Based Mental Health SEA State Education Agency SES Special Education Services SETS Special Education Tracking System SLD Specific Learning Disability SLI Speech or Language Impairment SLP Speech Language Pathologist .
