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A Supplemental GuideFor Completing the Alaska Quarterly cluding Geographic CodesState of AlaskaDepartment of Labor and Workforce DevelopmentBill Walker, GovernorODB Manual, Revised July 2015
Each employer doing business in the State of Alaska is required by law to participate in the stateunemployment insurance system. Employers must report the social security number, name, wages,occupation, and place of work on the Alaska Quarterly Contribution Report (Form TQ01C) foreach employee who received wages during the quarter. This booklet helps employers comply withoccupational and geographic coding requirements. Information provided by employers is used in theaggregate to determine training and other labor force needs for the state. Individual information iskept confidential.The Department of Labor and Workforce Development understands the burden reportingrequirements can place on employers. We also know that time spent reporting to governmentagencies takes away from the productivity of your business. However, the information you providehelps us learn more about the composition of Alaska's workforce. We believe that this informationimproves our understanding of the state's economy and helps create a better trained and morecompetent labor pool geared to the needs of Alaska's employers.The Department of Labor established a web site for employers to input information for the AlaskaQuarterly Contribution Report. This was designed to make it easier for employers to comply withAlaska State regulations. To access this site and to get more information about submitting wageinformation online, go to http://labor.alaska.gov/estax/home.htm.This booklet is provided to you in hard copy and can also be found at the state’s web al.pdf We welcome your comments and suggestions.Our Online Help Makes Reporting EasierOur help page, , can assist youwith occupation and area coding.You can also find links to other resources, information about how your data is used,and a contact page.ALASKA DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENTResearch and Analysis Section, Occupational Database UnitP.O. Box 120015 Juneau, AK 99812-9973Telephone: (800) 478-2771 toll-free in Alaska or (907) 465-2771 collect outside AlaskaFax: (800) 325-9872 toll-free within Alaska or the continental U.S.E-mail: odb@alaska.gov
TABLE OF CONTENTSGUIDE TO CODING .1OCCUPATIONAL CODES .1GEOGRAPHIC CODES.2ONLINE ALASKA QUARTERLY CONTRIBUTION REPORTING .2FREQUENTLY ASKED QUESTIONS .3MAP OF ALASKA FOR GEOGRAPHIC CODES.7NORTHERN REGION .7INTERIOR REGION .7SOUTHWEST REGION .9ANCHORAGE REGION . 10GULF COAST REGION. 11SOUTHEAST REGION . 14INDEX OF GEOGRAPHIC AREAS . 16INDEX OF OCCUPATION TITLES . 23NUMERIC LIST OF OCCUPATIONAL CODES . 46MANAGEMENT OCCUPATIONS . 44BUSINESS AND FINANCIAL OCCUPATIONS . 47COMPUTER AND MATHEMATICAL SCIENCE OCCUPATIONS . 49ARCHITECTURE AND ENGINEERING OCCUPATIONS . 51LIFE, PHYSICAL, AND SOCIAL SCIENCE OCCUPATIONS . 53COMMUNITY AND SOCIAL SERVICE OCCUPATIONS . 56LEGAL OCCUPATIONS. 58EDUCATION, TRAINING, AND LIBRARY OCCUPATIONS . 59ARTS, DESIGN, ENTERTAINMENT, SPORTS, AND MEDIA OCCUPATIONS . 63HEALTHCARE PRACTITIONER AND TECHNICAL OCCUPATIONS . 66HEALTHCARE SUPPORT OCCUPATIONS. 69PROTECTIVE SERVICE OCCUPATIONS . 69FOOD PREPARATION AND SERVING RELATED OCCUPATIONS . 70BUILDING AND GROUNDS CLEANING AND MAINTENANCE OCCUPATIONS . 71PERSONAL CARE AND SERVICE OCCUPATIONS . 72SALES AND RELATED OCCUPATIONS. 74OFFICE AND ADMINISTRATIVE SUPPORT WORKERS . 76FARMING, FISHING, AND FORESTRY WORKERS . 79CONSTRUCTION AND EXTRACTION WORKERS . 79INSTALLATION, MAINTENANCE, AND REPAIR OCCUPATIONS. 83PRODUCTION OCCUPATIONS . 87TRANSPORTATION AND MATERIAL MOVING OCCUPATIONS . 93Note: For the online version of this manual, see our web site at fi
GUIDE TO CODINGOccupational CodesUse the six-digit code that best describes the activities of the employee. In some cases, the six-digitcode has been expanded to identify occupations important to the state. For instance, seafoodprocessing workers are coded as 51-3022.05.Select a code based on the work actually performed--not the code for jobs for which employees mightbe trained. For example, an employee trained as a Computer Scientist, but working as a Manager,should be coded as a Manager.Read the detailed descriptions of codes you select to insure you have matched to the employee’sduties. Occupations that are similar are often distinguished by key words like routine, non-routine,mechanical, or hand.Supervisors of professional and technical workers are classified with the workers they supervise.Similarly, supervisors, team leaders, and lead workers of sales, service, and production workers whospend at least 20 percent of their time performing work similar to the workers they supervise areclassified with those workers. Supervisors and first-line managers of sales, service, and productionworkers who spend more than 80 percent of their time in supervisory activities are coded separatelyfrom the people they supervise. If no separate category is indicated, code the supervisor with theworkers they oversee.Search for Occupations by Industry!The Research and Analysis Section has createdindustry/occupation cheat sheets. It simplifiesthe task of finding occupations by weeding outthe hundreds of occupations that are notemployed in an industry. Go t.cfmAn occupation that combines two differentactivities is reported with the code for theactivity that requires the highest skill oreducational level. If these levels are the same,report the code for the occupation in which theemployee spends the most time.Employees who changed jobs during a quartershould be reported in their last occupation. Donot list the employee more than once on thesame Quarterly Contribution Report.Code apprentices, student teachers, and trainees in the occupation for which they are training.Identify aides, helpers, and laborers separately if they are not training for the occupation in which theyare helping, or if their work is truly different.If the duties of an occupation are not described in the detailed occupations, code the occupation in theappropriate “All other” residual category.Note: For the online version of this manual, see our web site at f1
Geographic CodesDetermine where the employee performed work within the state. If you are familiar with the geographyof Alaska, you can use the map on page 7 to find the two-digit geographic code. You can also look upthe code for the employee’s place of work in the regional list of geographic codes starting on page 8.The communities listed regionally appear alphabetically.Choose the code for the employee's primary work site during the quarter. Often, employees changework sites from one quarter to another. If your employee worked at different locations during thequarter, code for the most recent primary work site. If the employee travels statewide, for example as asales representative, use the code for the location in which the employee spends the most time.Do not use the home office of the employer unless that is the location where the employee worked.Code employees working out of state as “99”.Code employees working in offshore locations, such as floating fish processors or permanent offshoreoil drilling operations, as “20”.Code employees who received wages but did not work during the quarter as “00”.In 2013 the geographic boundaries of the state changed in two areas. Please change geographiccodes as noted below:Hoonah-Angoon Census Area – Cape Fanshaw, The Five Fingers, Hobart Bay, Port Houghton,Sumdun and Windham Bay have moved from Hoonah Angoon Census Area (98) to PetersburgBorough (88).Petersburg Borough – Alvin Bay, Cape Decision, Coronation Island, Hamilton Bay, Kake, PortAlexander, Rowan Bay, Saginaw Bay, Security Bay, Tebenkof Bay, and Washington Bay have movedfrom Petersburg Borough (88) to Prince of Wales-Hyder (90).Online Alaska Quarterly Contribution ReportingThe Department of Labor recently established a web site for employers to report wage information fortheir employees via the Web. Employers can now submit Quarterly Contribution Reports and havethem received by the State in a 24-hour period. This design makes it easier for employers to complywith Alaska State regulation, thereby avoiding penalty and interest payments due to late reporting. It isalso easier to code your employee’s occupation and geographic codes by using the drop-down boxesincluded in the Web system.To file your Alaska Quarterly Contribution Report online, you must have a valid Alaska EmployerAccount Number, a valid Federal Employer Identification Number (FEIN), and a personal identificationnumber (PIN). To obtain a PIN, go to http://labor.alaska.gov/estax/home.htm and click on the icon forfiling your Quarterly Contribution Reports. PINs are automatically assigned and sent within minutes toyour e-mail address.Note: For the online version of this manual, see our web site at f2
FREQUENTLY ASKED QUESTIONSHow do I find occupation codes?Search online. Occupation coding help, including industry cheat sheets, is available cfmSearch for a job title. In the “Alphabetical Index of Occupation Titles”, beginning on page 23,locate a job title that you believe best describes the highest skilled job an employee performs.To the right of the job title is the six-digit occupational code. Using this number, refer to the“Detailed Descriptions of Occupations” beginning on page 46 and find the description of the jobduties associated with this code. If the description matches your employee’s duties, then enterthe code in Column 13.Search for a job code. In the “Numeric List of Occupational Codes”, beginning on page 46, youcan locate an occupational code and see if the corresponding occupational title matches thehighest skilled job an employee performs.How do I use the Occupational Manual?Find the appropriate occupational and geographic codes for each of your employees following the“Guide to Coding” on page 1. Record the codes in Columns 13 and 14 of your contribution report form.Can I enter the information online?Yes. The Department of Labor and Workforce Development recently launched a web site that will makeit easier for employers to provide wage information to the State of Alaska. For more information, go tohttp://labor.alaska.gov/estax/home.htm and click on the icon for filing your Quarterly ContributionReports.Why can’t I use my NAICS code in Column 14?The North American Industry Classification System (NAICS) identifies the primary activity of yourbusiness. The occupational code identifies the primary duties of the workers employed in yourbusiness. A single occupation, for example an accountant, is found in many different industries.I use a payroll tax service. Will they report my firm’s occupational and geographic codes?Some payroll tax services will report this information. You will need to contact your tax service directlyto arrange for them to report your occupational and geographic codes when they file your quarterlyunemployment contribution report.Why can’t I find my employee’s job title in your alphabetical list?Workers within an occupation may have many different job titles. The Alaska Department of Labor andWorkforce Development follows the Standard Occupational Classification 2010 system. We haveexpanded the list of basic occupations by including many popular job titles. If you cannot find the jobtitle that your firm uses, try looking for an associated or alternative title for that occupation. Forexample, if you have an employee who works as a Building Custodian, you won’t find that job title in thealphabetical listing; however, Custodian, Janitor, and Cleaner are all listed under SOC code 37-2011.Better yet, you can go to our online help page for instructions on how to search for occupation codesonline: .I found the job title for one of my workers, but the duties described are different from the dutiesNote: For the online version of this manual, see our web site at f3
the worker actually performs. Why is that?The job titles that you use to identify occupations within your business may not be the same as theones used in this manual. If your job title does not match the description of duties, scan nearby codesto find a better match or try an alternative job title.Why are there no supervisors listed for most professional occupations?Supervisors of professional and technical workers are classified with the workers they supervise.Similarly, supervisors, team leaders, and lead workers of sales, service and production workers whospend at least 20 percent of their time performing work similar to the workers they supervise areclassified with those workers. Those who spend more than 80 percent of their time in supervisoryactivities are coded separately from the people they supervise. If no separate category is indicated,code the supervisor with the workers they oversee. The key here is the amount of time spent in directsupervision versus the time spent performing tasks similar to the supervised workers.Where do I code a Consultant?Consultants are coded with the occupation they perform, for example, a Computer Systems Consultantis reported as a Computer Systems Analyst (15-1121). General business consultants are reported asManagement Analysts (13-1111).Do I have to use a code or can I just write my employee's title in Column 14?When filing a paper return, a descriptive occupational title is acceptable. We encourage you to usecodes, however, because you know the duties of your employees and can therefore assign the mostaccurate codes. Titles that you report are converted to codes in our office by people who may knowvery little about your particular industry. If you choose to submit a title, please help improve ouraccuracy by being as descriptive and complete as possible. For example, Clerk is not descriptiveenough because there are 26 different occupation codes for clerks. You need to list the type of clerk,such as Accounting Clerk or Payroll and Timekeeping Clerk. Online filing requires submission of a sixdigit occupational code.What if my employee does two different jobs?An occupation that combines two different activities is reported with the code for the occupation thatrequires the highest level of skill or education. If the skill levels are the same, report the occupation inwhich the employee spends the most time. For employees who change jobs during the quarter becauseof transfers, promotions, demotions, or reclassifications, report only their last occupation.Where will I find a carpenter's apprentice?All apprentice workers, including student teachers, are classified with the appropriate skilled tradeoccupation. In this case, the apprentice is coded the same as a carpenter (47-2031).How do I code an employee who assists another employee?Identify aides, helpers, and laborers separately if they are not training for the occupation in which theyare helping, or if their work is truly different. Code apprentices, student teachers, and trainees in theoccupation for which they are training. If the assistant has job duties different from the occupation theysupport, such as Dental Assistant, code the employee separately. If the assistant’s duties are similar tothe occupation they support, such as Assistant Manager, classify the assistant in the same category asthe manager.My employee didn't actually work during the quarter. We paid an after-season bonus. What codeNote: For the online version of this manual, see our web site at f4
do I use?If the employee did not work during the reported quarter, but wages were paid for any reason, recordthe code for the last job that the employee performed while working in Column 13. Record "00"
locate a job title that you believe best describes the highest skilled job an employee performs. To the right of the job title is the six-digit occupational code. Using this number, refer to the “Detailed Descriptions of Occupations” beginning on page 46 and find the
