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The Individual Education Program Process (IEP)When a Career and Technical Course or Coherent Sequence of Courses is being consideredThe Commissioner’s Rules Concerning Career and Technical Education states the following:A student with a disability who is unable to succeed in regular career and technology education withoutmodifications, special supplementary aids, or services shall be placed in career and technology education by theIndividual Education Program Committee (the IEP Committee) composed of the persons required under 20 USC,Section 140I (20), to develop the student’s individualized education program (IEP)*. Whenever appropriate,Career and Technical Education activities shall be included as a component of a student’s IEP.A student with a disability identified in accordance with provisions of Public Law I0I-392: Public law 476; and theIndividuals with Disabilities Act (IDEA) is an eligible participant in Career and Technical Education when therequirements of this subsection are met.1. The committee shall include a teacher from career and technology education, when considering initial orcontinued placement of a student in Career and Technical Education.2. Planning for students with disabilities shall be coordinated among Career and Technical Education, specialeducation, and state rehabilitation agencies and should include a coherent sequence of courses.3. A school district shall monitor to determine if the instruction being provided students with disabilities in Careerand Technical Education classes is consistent with the IEP’s developed for the students.General Expectations: CTE teachers should provide a classroom environment that is conducive to learning for all students.Planning for students with disabilities who will participate in CTE programs should include a coherentsequence of courses in career and technology education (see samples elsewhere in this handbook).CTE teachers should work cooperatively with the Special Education staff and state rehabilitation agenciesas needed to assist special education students with a smooth transitionto services or continuing education.A substitute will be provided for the teacher if the IEP is scheduled during the regular school day.CTE teachers are expected to attend and actively participate in IEP meetings as requested.7

ManagementGuidelines

General SafetyTeachers responsible for conducting a lab program are required to document the following:a. Evidence that ALL students passed with 100% a written safety test prior to working in the lab.b. Evidence that students successfully demonstrated, in the presence of the teacher, the use of all powerequipment.c. Evidence that there is a well-established safety procedure for lab, including emergency procedures, andthat students are well-informed of this procedure.1. Safety posters should be displayed in all labs.2. Proper guards must be utilized on all equipment. Any equipment that does not have a guard must berendered inoperable.3. Danger zones should be clearly marked.4. No-skid substances (or surfaces) should be place in front of each machine.5. The maximum number of students enrolled in each CTE class will be no greater than the number who can beprovided safe and effective instruction commensurate with the standards of the applicable industry and nogreater than the number of classroom or laboratory work stations. (Authority reference: 19 TAC 75-213.(1)and 78.1 (2)6. 6. The school nurse must be notified immediately when an accident occurs.Eye Safety (Reference: TEC 21.909 (a)(1), (b), and (c)1. Eye protection is required by law and MUST be worn at all times when equipment is in use.2. 2. Safety glasses are provided either to each student, or assigned to each student and propyl sterilized aftereach use. If glasses are provided to each student: one pair is provided, and if lost or broken by the student,must be replace by the student.3. 3. If a student receives an eye injury, the principal and school nurse must be notified immediately. Theprincipal is responsible for filing a TEA report for eye injury.

PUT LINK TO STUDENT TRAVEL HERE—LOOK AT CISD REGULATIONSSTUDENTPERMISSIONFORMS&MEDICALRELEASE

STUDENT ACTIVITIES TRAVELACKNOWLEDGEMENT OF RESPONSIBILITY AND PERMISSION FOR STUDENTPARTICIPATION IN SCHOOL-SPONSORED TRIPI,(parent or guardian)agree to allow my child,(child's name) to travel with agroup or individual associated with the Canutillo ISD on the trip(s) indicated below. I understandthat while student safety is a high priority for the District, under state law, the school is notresponsible for medical costs associated with a student injury.I expressly waive all claims for medical expenses, loss of services, or other claims, and Iagree to indemnify and hold harmless the District, its Trustees, employees, and agents from allclaims made against it or them on behalf of my child.I agree to indemnify and hold harmless the District, its Trustees, employees, and agents fromall claims made by third parties against it or them which result from my child's actions on thetrip.I understand that the District, its Trustees, employees, and agents are not waiving anysovereign or governmental immunity which it or they have under Texas law.I have read and understand this release and sign it voluntarily and with full knowledge of itssignificance. This release applies to the trip(s) to be taken by:Group:Going to:Date:Parent/Guardian signature:

STUDENT ACTIVITIES TRAVELAUTHOIZATION TO SECURE EMERGENCY MEDICAL TREATMENT OF A MINOR STUDENT Name of minor:Date of birth (day, month, year) Name of parent, guardian, or conservator:Office phone:Address: Name of other parent (or both if different from #2) Father:Mother:Home phone: mother father guardianCell: Mother: Father: Guardian:Grade: Friend or relative who will probably know where to locate the parent in the event of temportray absence.Name:Phone:This is to certify that I authorize the Superintendent of Canutillo Independent School District,Canutillo, Texas, or a designated representative to secure any and all emergency medical careand treatment for(student'sname) for acute illness suffered or injury sustained while at school or participatingin school-related activities. Emergency treatment may be secured at a licensed hospital,clinic or medical facility, or by a licensed physician or dentist with the following exceptions:I understand that cost of services provided by ambulance, private physician, clinic, hospital,or dentist remain the responsibility of the parent or guardian and will not be assumed by theSuperintendent, the designee, or the Board of Trustees of the Canutillo Independent SchoolDistrict.Check One:I do not have medical insurance.I do have medical insurance coverage on my child with:

Career and TechnicalStudentOrganizations(CTSO)

Canutillo ISD Career and Technical EducationCareer and Technical Student OrganizationsIt is a requirement by TEA that ALL CTE programs participate and have anactive chapter in any of the approved CTSO that best represents your program.Sec. 29.182. STATE PLAN FOR CAREER AND TECHNOLOGY EDUCATION.(D) as an integral part of the program, participation by studentsand teachers in activities of career and technical studentorganizations supported by the agency and the State Board ofEducation.Added by Acts 1995, 74th Leg., ch. 260, Sec. 1, eff. May 30, 1995.Approved CTSO ’s: BPA HOSA DECA SKILLS USA FBLA FFA FCCLA TSA

Field Trip&TravelProceduresPut link to Student Travel PACKET/TEACHER TRAVEL PACKET here orformat the following information so it can be printed ALSO LINK TO TRAVELPACKET

Canutillo ISD071907FMGSTUDENT TRAVEL(REGULATION)The guidelines governing student travel and related expensespursuant to Policy FMG REGULATION are summarized below tostreamline and facilitate District approved student travel. Theseguidelines supersede any and all previous existing guidelines andapply to all student travel regardless of funding source, noexceptions.School administrators are responsible for ensuring that all studenttravel is carried out in accordance with the District’s administrativeprocedures. Student travel requests must be justified on the basis ofeducational value.DISTRICTSPONSOREDTRAVELFunds for District-sponsored travel, even if primarily provided byparticipants and/or booster clubs or organizations, shall be depositedinto the District’s student activity fund accounts. The purpose of thisprovision is to facilitate accounting for these funds and ensure costcontainment through District contract and purchasing services.Program Managers and Campus Principals should budget for nonUIL district-sponsored student travel for competitive events that wouldadvance them to regional, state and national levels.Student travel regardless of funding source (district budget, activityaccount, booster club, PTO, parent contributions, donations) musthave funds available to process payment for travel accommodationsthirty (30) calendar days prior to the travel date.Exception:The District will budget for UIL district-sponsored student travel forcompetitive events that would advance them to regional, state andnational levels.TITLE IXSTUDENTFIELD TRIPSNo student shall, on the basis of sex, be excluded from participationin, be denied the benefits of, or be subjected to, discrimination underany academic, extracurricular, occupational training, or othereducational program or activity operated by the District.Student field trips are defined as a one-day trip within the El Paso,Doña Ana, Otero, Eddy and/or Hudspeth Counties not requiring anovernight stay and not exceeding a 175-mile radius from point oforigin. Student field trip documentation is processed by theTransportation Office.DATE REVISED: 07/28/2014STUDENT TRAVEL (REGULATION)PAGE 1 OF 8

Canutillo ISD 071907FMGSTUDENT ON)The District shall make no distinction between absences for UILactivities and absences for other extracurricular activities approved bythe Board of Trustees. A student shall be allowed ten extracurricularabsences not related to post-district competition, five absences forpost-district competition prior to state, and two absences for statecompetition.All students traveling must be academically eligible at the time ofdeparture.BOOSTER/PTOFUNDED ACTIVITIES UIL guidelines prohibit booster clubs from paying “directly” for tripexpenses. Booster Clubs/Parent Organizations may donate funds tothe school so that travel arrangements can be made and paid for.UIL guidelines prohibit booster clubs from paying “directly” for tripexpenses. Booster Clubs/Parent Organizations may donate funds tothe school so that travel arrangements can be made and paid for.TRAVEL REQUEST The Travel Request Form (Exhibit A) must be submitted for out-oftown travel and must be pre-approved by the immediate supervisorand/or budget authority.The Travel Request Form (Exhibit A) must be completed in its entiretyprior to submission deadline. An incomplete travel request form willbe returned to the originator, which could result in delays, increasedcosts, and in some cases, cancellation of the trip.All travelers must ensure that all travel is approved and submitted farenough in advance to take advantage of “early bird” registration andother travel discounts. In all cases, travel must be submitted to theFinancial Services Division at least 21 calendar days prior to the dateof travel and at least 7 calendar days prior to the conferenceregistration deadline, no exceptions. Travel requests that do not meetthe 21-day criteria are processed only with the written approval of theSuperintendent of Schools.Prior authorization by supervisor is required, for travelers requestingto extend the days on trip for personal reasons. Difference in airfarecosts, per diem, lodging, and vehicle rentals will be at traveler’spersonal expense.Any incomplete requests will not be approved until all documentationis submitted and will delay the process.A completed travel request package will include:DATE REVISED: 07/28/2014STUDENT TRAVEL (REGULATION)PAGE 2 OF 8

Canutillo ISD 071907FMGSTUDENT TRAVEL(REGULATION) Travel Request Form - Exhibit A(completely filled out,to include immediate supervisor’s signature forapproval)Student Travel Roster (Exhibit I)Registration Form (completely filled out)Conference Agenda to include:1. Date(s) of meeting/conference;2. Conference begin and end time.Hotel Information Form Exhibit H) with lodging preference1. Rooming ListOnce approved, the request will be routed to the Executive Directorfor Financial Services for verification of funds and travelarrangements. The Financial Services office staff will then makethe necessary travel arrangements and prepare travel packets. TheFinancial Services Division will track all travel arrangements madefor district personnel.Trip requests will be processed in the order received by the TravelClerk upon receipt of the trip information, but must be initiated atleast 21calendar days prior to the trip and at least 7 calendar daysprior to the conference registration deadline.CANCELLATIONS The Travel Office is to be notified immediately in writing of anystudent cancellations and replacements.The notification must bemade through the campus or department supervisor whoauthorized the travel using the Request of Approval for TripCancellation Form (Exhibit G).The District will absorb any cancellation losses incurred due to acancellation made at the District’s discretion. Club accounts absorbcancellation costs for club-funded trips. Students are heldresponsible for any funds that cannot be recouped, unless thecancellation is due to emergency circumstances. Emergencysituations include, but are not limited to: hospitalization or death in theimmediate family or illness of the student. Written verification isrequired. The Travel Office will attempt to recover costs incurred dueto cancellation whenever possible.Cancellations with a replacement must be done in a timely mannerand must be done by the campus/department budget authority.REGISTRATION A Travel Request Form – Exhibit A (approved by the ExecutiveDirector, Financial Services) must be completed before anyregistration arrangements are made. Any requests for registrationfees must be exclusive of pleasure tours.The traveler must pay for all membership dues or other associationfees that are included in the registration fees.

DATE REVISED: 07/28/2014STUDENT TRAVEL (REGULATION)PAGE 3 OF 8Canutillo ISD 071907FMGSTUDENT owable expenses include but are not limited to: Texas statetax, room rates that exceed the limits outlined above, meals,alcoholic beverages, water, laundry, games/movies, baggagehandling, personal phone calls, personal use of Internet, personalaccident insurance or personal effects coverage for rental cars,sheltered airport parking, etc.MEAL RECEIPTSFor students in grade levels PK-8 and UIL Competition Activities:Meal receipts are required for all student travel. Any remaining fundsmust be returned to the Travel Office. Meal receipts and unusedfunds must be returned within ten (10) business days after completionof travel. The employee shall maintain custody of the money at alltimes and should not distribute the money to the students.For students in grade levels 9-12:Meal receipts are not required for student travel in grade levels 9-12.In these cases a Per Diem Issuance Log (Exhibit K) is required.Student signatures are required on this form as proof of receipt ofmeal money. The completed Per Diem Issuance Log (Exhibit K)must be submitted with the Student/Sponsor Travel Expense Report(Exhibit J)FEDERAL FUNDEDMEAL RECEIPTSMeal receipts are required for all student travel regardless of gradelevel. Any remaining funds must be returned to the Travel Office.Meal receipts and unused funds must be returned within ten (10)business days after completion of travel. The employee shallmaintain custody of the money at all times and should not distributethe money to the students.The per diem rates for all student travel are listed below: 7 - Breakfast (12:00 a.m. – 7:59 a.m.) 10 - Lunch (8:00 a.m. – 12:59 p.m.) 16 - Dinner (1:00 p.m. – 6:59 p.m.) 0 – No Meals (7:00 p.m. – 11:59 p.m.)ROOM ASSIGNMENTSStudents are assigned four to a room unless circumstances prevent thisarrangement. All room assignments must be gender specific. Pleaserefer to the DEE Regulation for lodging rates.STUDENTDATE REVISED: 07/28/2014STUDENT TRAVEL (REGULATION)PAGE 4 OF 8

Canutillo ISD 071907FMGSTUDENT TRAVEL(REGULATION)TRANSPORTATIONTo transport students in connection with school activities, the following is to be adhered to:Sponsor/chaperone should request authorization and funding for the rental of the appropriatetransportation (cars, vans, buses, etc.)District buses or charter buses may be used to transport 15 or more students in any onevehicle. Passenger cars or passenger vans may be used to transport fewer than 15 students.In all circumstances in which passenger cars or passenger vans are used to transportstudents, the operator of the vehicle shall ensure that the number of passengers in the vehicledoes not exceed the designed capacity of the vehicle and that each passenger is secured by asafety belt.The District assumes no liability for students who are, for any reason, transported by parents orstudents in private vehicles.Contact the Transportation Department or the Risk Manager for more information on studenttransportation.ADVANCESEmployees traveling with student as chaperones or sponsors will obtainan advance for estimated trip expenditures such as meals, parkingfees, taxi fare, shuttle fees, and miscellaneous items for those expectedto travel.SPONSORS /CHAPERONES Sponsor(s) or chaperone(s) are responsible for student conduct at alltimes. A sponsor(s) or chaperone(s) on a District approved trip withstudents must be a District employee. Hourly employees must adhereto the travel time tracking guidance provided in AdministrativeRegulation DEE. All non-exempt employees traveling out of town mustbe accompanied by an exempt employee. Overtime earned while ontravel will be compensated through compensatory time or monetarily atthe discretion of the trip budget authority and/or the employee’ssupervisor. Arrangements as to the method of compensating overtime,should any occur, should be made with the non-exempt employee priorto travel using the Request for Overtime Form. At no time will overtimebe paid to an employee from a student club account. A non-exemptemployee that is allowed to travel must submit an “Authorization toTravel/Time Card” (Exhibit E) form along with the Travel request form.4. Throughout the duration of the trip, the traveler must record hourson duty on the Non-Exempt (Hourly) Employee Travel Time Card(Exhibit E).DATE REVISED: 07/28/2014STUDENT TRAVEL (REGULATION)PAGE 5 OF 8

Canutillo ISD 071907FMGSTUDENT TR

EPCC Law Enforcement Academy 12521 Sun Haven Dr. El Paso, TX 79938 Mr. Roman Bustillos Brock & Bustillos, Inc. 417 Executive Center Bvld. El Paso, TX 79902 915.256-0562 Ms. Irma Craver-Castillo EPCC - Valle Verde Campus 919 Hunter Dr. El Paso, TX 79915 Ms. Martha Davalos Region 19 Headstart 6701 South Desert Rd. El Paso, TX 79932 915.791-4806