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Section 1: Evaluating ColourMultifunction SystemsInstallation and DeploymentInstalling and deploying a fleet of copier/printers and multifunction systemsthroughout your organisation is a potentially time-consuming, complicatedprocess. The process isn’t limited to physically placing the units in their newenvironments, but also includes integrating the devices with the existing networkinfrastructure. Also consider the process required to deploy printing and scanningservices to your users, and how automated that process can be.How the WorkCentre 7120 / 7125multifunction system exceedsthe installation and deploymentrequirements:InstallationThe WorkCentre 7120 / 7125multifunction system offers a smalland compact footprint at 585 x 640 x1,132 mm (w x d x h), which means thedevice fits even in offices where space isat a premium. The compact design wasachieved with an inner catch tray and byreducing the size of sub-modules such asthe scanner unit. You can even add basicfinishing capabilities with the spacesaving Integrated Office Finisher withoutincreasing the overall footprint.When you choose Xerox, you canrest assured that your equipmentwill be delivered and installed to yourspecifications and expectations. TheWorkCentre 7120 / 7125 multifunctionsystem comes standard with 10/100BaseTX Ethernet connection, with featuresincluding automatic IP addressing,device naming, and Ethernet speedsensing to provide simple and automaticnetwork installation. Management andsystem setup can be accomplishedthrough a variety of means, includingeasy wizard-based processes foundwithin Xerox CentreWare Web. Featuressuch as cloning enable multiple-deviceinstallation onto networks with identicalsettings, eliminating the need to set upeach system individually.6Xerox WorkCentre 7120 / 7125 Evaluator GuideDeploymentWith the WorkCentre 7120 / 7125multifunction system, print and scandrivers can be deployed centrally,thereby eliminating the need for deskto-desk manual installation of the driversoftware. CentreWare Web wizardsare provided to aid in the processes ofinstalling, troubleshooting and upgradingusers’ print and scan drivers. Driversupport is delivered for Windows (Server2003, 2008 / XP SP1 and higher/ Vista / 7),including most operating systems with32- and 64-bit drivers; Macintosh OS 10.4and above; and multiple UNIX and Linuxplatforms.Plus, the WorkCentre 7120 / 7125multifunction system will support twoinnovative print drivers that can greatlysimplify installing, managing andsupporting printers and multifunctionsystems on the network, and increaseend-user productivity: Xerox Mobile Express Driver (X-MED)makes it easy for mobile users to find,use and manage Xerox and nonXerox devices in every new location.Plug into a new network, and X-MEDautomatically discovers availableprinters and provides status andcapability information. Save a list of“favourite” printers for each location,store application print settings for useon any printer in any network, andgreatly reduce mobile support calls toIT. Xerox Global Print Driver (X-GPD) is atruly universal print driver that lets ITadministrators install, upgrade andmanage Xerox and non-Xerox devicesfrom a single driver. It provides aconsistent, easy-to-use interface forend-users, reducing the number ofsupport calls, and simplifying printservices management.In addition, these drivers provide userswith a consistent single interface for allprinters, with real-time, dynamic reportsof printer status. As a result, users caneasily identify the best printer for theirneeds, quickly choose the correct optionsand see updated consumables statuswithout the need for IT resources.To learn more, and for free X-GPD andX-MED downloads, visit xerox.com/globaland xerox.com/mobile.

Section 1: Evaluating ColourMultifunction SystemsEase of Use and ManagementLook for fully integrated functions that work together to create more valuethan the sum of their parts. Are the functions easy to learn? Is the user interfaceconsistent from function to function? Do the network features give users full accessto the power of your network? Does the multifunction system include additionalsoftware to take full advantage of digital documents? Is the device easy for yourorganisation to manage as part of its infrastructure?How the WorkCentre 7120 / 7125 How the WorkCentre 7120 / 7125multifunction system exceedsmultifunction system exceedsthe ease of use requirementthe ease of managementrequirementTouch screen user interfaceThe touch screen user interface (UI) onthe WorkCentre 7120 / 7125 multifunctionsystem is easy to learn and offers quick,intuitive job programming, even allowingusers to preview scan jobs and documentsstored on the device. It features touchscreen functionality with bright, colourful,logically organised icons, with the mostcommonly accessed features on thedefault screen. A selection of buttonsaccompanies the touch-panel UI formanual command and numbers inputs,management features access, and jobexecution (with the familiar green Startbutton). Third-party applications can beintegrated with the front panel UI as well.Network managementThe easy-to-use touch screen interfaceIt couldn’t be easier for a networkincludes a USB port option for convenientadministrator: The WorkCentre 7120 /memory device connection.7125 multifunction system integratesinto virtually any network environment.Network configuration is made simplewith CentreWare Web configurationwizards, which eliminate the needfor administrators to perform tasksat the front panel of each networkeddevice. The WorkCentre 7120 / 7125multifunction system includes support formultiple native network environments,including TCP/IP, IPv6, SNMP, SMB, NovelIPX, AppleTalk and IPP.Xerox CentreWare softwareBidirectional print driversThe WorkCentre 7120 / 7125multifunction system utilises CentreWareprint drivers to provide an easy,intuitive method of programming jobsand receiving updated system statusinformation. Like the front-panel touchscreen UI, the print drivers are logicallyorganised by tabs. The most commonlyused features are located on the defaulttab, with advanced features easilyaccessible when programming morecomplex jobs. The print drivers alsoprovide bidirectional information likesystem status, job status, currently loadedpaper sizes, installed options and more.Xerox CentreWare Web (CWW) softwareis a powerful device managementsolution. CWW is free softwarethat eases the chore of installing,configuration, managing, monitoringand pulling reports from the networkedprinters and multifunction systemsthroughout your enterprise - regardlessof vendor. Xerox also addressesenterprise asset management throughcompatibility with network managementtools for Sun, Novell, Microsoft and otherenvironments.Xerox WorkCentre 7120 / 7125 Evaluator Guide7

The WorkCentre 7120 / 7125multifunction system also includesCentreWare Internet Services (CWIS),an embedded web server that allowsemployees and administrators to performdetailed status checks on the system andconsumables, administer system settings,and manage access and accountingcontrols via any standard web browser.Automated supplies replenishmentXerox office servicesXerox offers Smart eSolutions, anapplication for automating andsimplifying device management andownership. The two Smart eSolutionsapplications, MeterAssistant andSuppliesAssistant , automate the processof reporting multifunction system usagedata to Xerox and automatically orderingreplacement supplies when toner levelsrun low.Lastly, Xerox offers a set of servicesfor managing document output andasset infrastructure in offices. Theseservices deliver measurable businessresults by leveraging a powerful set ofoffice technologies, business processes,methodologies and software tools toreduce costs and improve productivity. MeterAssistant - automatically collectsand securely submits your device meterreads to Xerox using a built-in auditprocess to increase billing accuracy. SuppliesAssistant - proactivelymanages toner supplies and monitorsusage to ensure you have the rightsupplies at the right time.8Xerox WorkCentre 7120 / 7125 Evaluator Guide

Section 1: Evaluating ColourMultifunction SystemsVersatilityHow many functions can the multifunction system perform? Can it support themedia types and capacity users require? Does it offer the kinds of finishing options thatcan help your staff perform their jobs more efficiently?How the WorkCentre 7120 / 7125 Sample set - prints the first copy setfor verification before releasing themultifunction system exceedsremaining sets.the versatility requirementCopy featuresPrint featuresThe WorkCentre 7120 / 7125multifunction system supports the dailycopying volumes of busy work groups.It features a powerful combination ofoutput speed (colour and black and whiteup to 20 / 25 ppm), original-handling andadvanced copy features.The WorkCentre 7120 / 7125multifunction system delivers a printoutput speed of up to 20 / 25 ppmfor both colour and black and white,plus a versatile array of print features,highlighted by:The WorkCentre 7120 / 7125 features a110-sheet DADF, which makes quick workof your jobs thanks to a fast processingspeed of 55 images per minute.A rich set of copy features enables usersto create ready-to-distribute hard copies.Copy feature highlights include: Automatic tray selection - selectscorrect tray for specified mediawithout requiring user intervention. Automatic two-sided copies - createtwo-sided copies of single- or doublesided originals. Booklet creation - create booklets by,for example, printing four A4 pagesonto A3 media for folding as a fourpage booklet. ID Card Copy - scans both sides ofan ID card and prints it face-up on asingle sheet of paper. Multi-up - prints multiple originalpages onto a single copied page. Booklet creation - formats andorganises electronic documents forprinting as hard-copy booklets. N-up - saves paper by printing multiplepages onto a single sheet. Page-level programming - lets usersspecify unique driver settings forindividual pages in a document. Print Around - holds a problem jobthat needs resources (such as adifferent paper size) and prints thenext job in the queue. Sample set - allows users to proof asample document before printing theentire job. Secure/delay print - print jobs areheld in memory until a PIN code isentered at the front panel, ensuringprints are not left unattended at themultifunction system. Watermarks - adds labels such as“Draft,” “Confidential,” or customisedmessages to printed documents.Scan featuresWith the WorkCentre 7120 / 7125multifunction system, you can easilyshare files or introduce electronicarchiving with powerful scan capabilities.Standard scan distribution destinationsinclude: Scan to Email - send scanned imagesto email recipients, with authenticationand LDAP for network security andintegration. Scan to Folder - store scanned imageson the hard drive for retrieval at yourdesktop. Network Scanning - templates enablesending scanned images to multiplepredefined locations, such as an FTPserver.Optional scanning capabilities include: USB Enablement option - scan to orprint from any standard USB memorydevice for portability and convenience.Additional Xerox scan software isavailable to expand the capabilitiesof your WorkCentre 7120 / 7125multifunction system: Xerox Scan to PC Desktop - bundlesNuance PaperPort software forscanning, organising and sharingimages with Nuance OmniPage software, which converts hard-copydocuments into searchable andeditable electronic files.Xerox WorkCentre 7120 / 7125 Evaluator Guide9

ScanFlowStore - ScanFlowStoresoftware by Nuance greatlyreduces document processing timewith its powerful Optical CharacterRecognition technology. Usingtemplate-based scanning, a usersimply selects specific “zones” on adocument from which data specificto industries such as healthcare, legalor financial, is captured and used forfile naming, creating network folders,populating PDF properties, searchingand retrieving, and routing scanneddocuments to their correct repositories. File formats - support for PDF, HighCompression PDF/A, JPEG, XPS, TIFF,Multi-page TIFF. Xerox SMARTsend - eases the processof editing metadata, choosing fileformats, and distributing scanned filesto multiple destinations, includingremote printers, email, network folders,mailboxes, fax destinations and more. Optional Walk-up PSTN fax withInternet fax and LAN fax:Fax featuresThe WorkCentre 7120 / 7125multifunction system also offersoptional fax capabilities that helpfurther consolidate office functions.This fax solution combined with theconcurrency of the WorkCentre 7120 /7125 multifunction system means an endto supporting a dedicated fax machine.Fax features include:– Walk-up PSTN fax - phone linefaxing via device user interface withone- and three-line options.– Internet fax - save money bysending faxes via the Internet, withsupport for SMTP and POP3.In addition to a flexible set ofdestinations and additional software, theWorkCentre 7120 / 7125 multifunctionsystem includes a set of scan features: Thumbnail Preview - previewpreviously scanned documents storedon the hard disk drive. Job Flow Sheets - basic documentrouting solution for sending images toa predefined distribution list includingmultiple email addresses, FTP/SMBsites and fax destinations. Scan to searchable files - effortlesslycreate searchable PDF, PDF/A and XPSfiles, which the standard Windowssearch engine can search within foreasy retrieval.10– LAN fax - transmit digitaldocuments via the print driver. Optional Fax over IP (T.38) Kit send and receive faxes using theT.38 protocol. Optional Network Server FaxEnablement Kit - provides anintegrated solution that maximisesyour network fax investment and isas easy as walk-up copying. Maintaincentral management and control ofyour fax server while providing versatilewalk-up fax input and output optionsat your WorkCentre 7120 / 7125. Thereis no need for a separate telephoneline, and there are fewer devices andsupplies to maintain. Visit the XeroxPartner web site for a complete listingof Xerox validated network server faxproviders.Xerox WorkCentre 7120 / 7125 Evaluator GuideFax-performance highlights include: Fax forwarding of incoming faxesto an email address, fax number ordocument repository. Two-sided fax sending and receiving. Secure fax receive. Multiple reporting, confirmation andcover-sheet options. MH/G3, MMR/G4, JBig Super G3compression allows for fastertransmission times. Print faxes on up to A3 paper. Preview incoming faxes on the UserInterface.Xerox Workflow SolutionsBuilt on the Xerox Extensible InterfacePlatform (EIP), Xerox Workflow Solutionsconnect users to the tools they needto make their information workflowsfaster, more efficient and more effective.Control access to information. Reducethe costs of information workflow andyour organisation’s environmentalimpact. Enable new ways of working thatstreamline and accelerate business cyclesand give you a competitive advantage.Xerox Workflow Solutions give youmeasurably better ways of working withinformation no matter what industry,no matter how big or small yourorganisation, and no matter where youoperate.Media support and capacityThe WorkCentre 7120 / 7125multifunction system comes in twoconfigurations that differ on papercapacity:

WorkCentre 7120 / 7125V S:two-trays with standStandard Trays:Optional: WorkCentre 7120 / 7125V T:four-trays. Bypass Tray - 50 sheets; Custom sizes:89 x 98 mm to 297 x 432 mm;60 to 216 gsmPaper capacity and media supportoffered by the WorkCentre 7120 / 7125multifunction system includes: Trays 1 and 2 (7120 / 7125V Sconfiguration) - 520 sheets each;A5 to A3; 60 to 256 gsm Envelope Tray (replaces tray 1) - Upto 60 envelopes, Monarch, DL, C5,Custom sizes: 98 x 148 mm to 162 x241 mm; 75 to 90 gsm Trays 1 – 4 (7120 / 7125V Tconfiguration) - 520 sheets each;Custom sizes: A5 to A3; 60 to 256 gsmFinishing featuresThe WorkCentre 7120 / 7125 multifunction system allows multiple choices to ensure you get the right set of finishingfeatures for the documents users produce on a regular basis.Finishing Options311223Integrated Office FinisherOffice Finisher LXBooklet Maker (for Office Finisher LX) Basic finishing that can be integrated into theinternal catch tray of the WorkCentre 7120 / 7125without requiring more space 500-sheet stacking 50-sheet single-position stapling 2,000-sheet stacking 50-sheet multiposition stapling Optional hole punching Optional Booklet Maker (score/crease,saddle stitch) Up to 40 booklets (1-15 sheets per booklet – 80 gsmor less; 2-10 sheets per booklet – over 80 gsm) Saddle-stitch Stapling - 2-15 sheets / 8 – 60 pagebooklet; 55 to 90 gsm Score/Crease - 1-15 sheets / unstapledXerox WorkCentre 7120 / 7125 Evaluator Guide11

Section 1: Evaluating ColourMultifunction SystemsSecurityWhat types of security requirements are critical to your office? Does themultifunction system have the security features to meet these demands? Can themultifunction system access be password protected? Does the system remove latentimages from the device’s hard drive? Does the system have features in place tosafeguard confidential documents?How the WorkCentre 7120 / 7125 Document Secure fax - protect faxed documentsmultifunction system exceedsby requiring a PIN access code beforethe security requirementIntegrated securityIn today’s business environment, securityis a critical competency. The technologyyou deploy into your organisation musthave a complete set of capabilities tohelp keep your confidential informationsafe. The WorkCentre 7120 / 7125delivers security features that protectyour confidential information at all pointsof document vulnerability, which are easyenough to set up without the help ofdedicated IT staff.the received fax is printed. Secure print - holds print jobs at theMultifunction system until released byjob owner at the device. Password protected and encryptedPDF - requires a password to openand view a sensitive scan.Device Audit log - tracks printing, scanningand network fax activities by user, timeand date. User Authentication with LDAP/Kerberos/SMB/CAC - restricts accessto device features and managementsettings by validating user names andpasswords. Digitally signed PDF - protects theauthenticity of PDF documents.WorkCentre 7120 / 7125 multifunction system security modelDocument Secure fax Secure print Password protectedand encrypted PDF Digitally signed PDF12Device Audit log User Authentication with LDAP/Kerberos/SMB/CAC Secure Access Unified ID System (optional)Xerox WorkCentre 7120 / 7125 Evaluator GuideHard Drive Data Encryption Image OverwriteNetwork S/MIME Encrypted email IEEE 802.1X protocol IPSec Secure data protocols Email over SSL

Xerox Secure Access UnifiedID System (optional) - SecureAccess integrates with your existingemployee ID badge solution, allowingusers to simply swipe their badgeat the WorkCentre 7120 / 7125multifunction system to unlock accessto features. Usage data can then bemade available to other solutions fortracking, accounting and regulatorypurposes. Follow-You print, a featureof Secure Access, allows you to senda document to a secure print queue,walk up to any system on the networkequipped with Secure Access, swipeyour ID card and access the documentfor printing.Third-party certificationHard Drive Data Encryption - along with FIPS140-2 compliant encryption, providesan additional layer of security againstunauthorised users. Image Overwrite - electronically“shreds” data stored on themultifunction system hard driveusing an algorithm specified by U.S.Department of Defense Directive5200.28-M.Network S/MIME Encrypted email - providesan additional layer of security againstunauthorised users. IEEE 802.1X protocol - ensures devicesconnected to the network are properlyauthenticated. IPSec - encrypts print jobs sent to themultifunction system utilising IPSec. Secure data protocols - securesnetwork communications with industrystandards including HTTPS (SSL),SNMP v3.0, and IPSec.Xerox has a proven track record ofparticipation and compliance withemerging government security standardsand third-party testing and certification.The prime example of this commitmentis our participation in the CommonCriteria Certification process. Xeroxsubmits its products, along with highlystructured statements of the product’sinformation security capabilities,for validation by an independent,government-sponsored laboratory.Certification is a costly, rigorous,time-consuming process and theWorkCentre 7120 / 7125 multifunctionsystem has been submitted for fullsystem Common Criteria (ISO 15408)certification. Check the Xerox securitypages (www.xerox.com/security) formore information.Xerox currently has more multifunctionsystem products Common Criteriacertified than any vendor in the industry.For more informationregarding Xerox security, visit:www.xerox.com/securityXerox WorkCentre 7120 / 7125 Evaluator Guide13

Section 1: Evaluating ColourMultifunction SystemsEnvironmental ImpactEnvironmental impact can be assessed in

Xerox WorkCentre 7120 / 7125 Evaluator Guide 3 TITLE: X_19108_W70EG-01EC L ANGUAGE: E NGLISH FI N O.: 19108 D ATE: 05/04/2011 P ROOF: 01 P LATES: CMYK P AGE: 3 . Driver solutions to reduce cost Driver Defaults allow users to customise print settings for each application for economy and effi ciency. Set two-sided