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Annual Maintenance charges (AMC)ofVideoConferencingSolutioninstalled at different locations in thearea under jurisdiction of DHBVN.Dakshin Haryana Bijli Vitran NigamVidyut SadanPage - 1 - of 40Vidyut Nagar, Hisar
IntroductionDakshin Haryana Bijli Vitran Nigam (DHBVN) hereinafter called 'Owner' /Nigam’s/Purchaser invites sealed tenders from competent agencies to carry out AMC of onferencing.Page - 2 - of 40forcarryingoutVideo
DAKSHIN HARYANA BIJLI VITRAN NIGAMNOTICE INVITING TENDERSTender Enquiry No. 68/IT-138/2017-2018Sealed tenders are invited in two parts (Part-I Technical Bid & Part-IIPrice Bid), from the eligible firms, by the Superintending Engineer/IT, Dakshin HaryanaBijli Vitran Nigam Ltd, Hisar as per following details:Description of theworkPlace of WorkCost of TenderDocumentEarnest MoneySr.TenderNo. Enquiry No.1.Annual Maintenance charges (AMC) of Video Conferencing Solution installedat different locations in the area under jurisdiction of DHBVNDHBVNRupees 5,000/- (Five Thousand Only)Rupees 35, 000/- (Thirty Five Thousand Only)Opening date Closing date Pre-bidof Sale of of the Sale of MeetingDocumentsDocuments28.09.2017 at 25.10.2017 at 11.10.201701:00 PM01:00 PMat11:00AMLast date ofSubmissionof Bids25.10.2017at 01:00 PMOpening dateof Part-1 ofBids25.10.2017 at03:00 PMTerms & Conditions:1. The e-tendering system has been introduced in DHBVN through the portalhttp://haryanaeprocurement.gov.in. The NIT along with bidding documents isavailable on the e-procurement website of Govt. of Haryana.2. The NIT along with bidding documents will also be available on the Nigam’s websitei.e. www.dhbvn.org.in w.e.f. the opening date of sale of the bid documents.3. The payment against “Cost of Tender Document” and “Earnest money Deposit” canbe done using the secure electronic payment gateway. The payment of tenderdocument fee can be made by eligible bidders/contractors online directly throughDebit Cards & Internet Banking Account and the payment for EMD can be madeonline directly through RTGS/NEFT.The secure electronic payment gateway is an online interface between contractorsand Debit Card/online payment authorization networks.The bidders are advised to make the payment against “Cost of Tender Document”and “Earnest money Deposit” at least 4 working days in advance, so as to avoid anylast minute issues of non reflection of payments on the e-procurement portal. Bidderswill not be able to upload their technical and commercial bids on the e-procurementportal until and unless the “Cost of Tender Document” and “Earnest money Deposit”is reflected as paid on e-procurement portal.4. Part-I of the tender against the tender enquiry will be opened in the office of theSuperintending Engineer/IT, Vidyut Sadan, Vidyut Nagar, Hisar as per scheduledabove.5. The detailed terms and conditions are as per tender document.6. The Nigam reserve the right to reject one or all of the tenders received, withoutassigning any reason.Page - 3 - of 40
Data SheetData SheetS.NO.EVENTDESCRIPTIONPart I1.2.3.4.DHBVN ContactPerson forQueriesDHBVN Contactperson forSubmission ofBidsPart II:Schedule ofEventsTime, Date andPlace for Pre-bidmeetingTime, Date andPlace forSubmission ofBidsSE/IT, DHBVN, HisarSE/IT, DHBVN, HisarOn 11:00 AM at 11.00 AM in theO/o SE/IT, DHBVN, Vidyut Sadan, Vidyut Nagar, Hisar.The queries relating to RFP must be sent at the e-mailseitdhbvn1@gmail.com by 09:30 AM positively.Up to 25.10.2017 till 1.00 PM on the e-tendering portal(i.e. http://haryanaeprocurement.gov.in)Part III. Others5.Website forinformation / RFPdownloadwww.dhbvn.org.in6.Validity of BidThe Bid will remain valid for a period of 180 days fromthe date of opening of Part-I of tender document.7.Earnest Money8.Cost of RFPdocument (NonRefundable)9.Estimated CostRs 35, 000/- via e-tendering portal i.e.http://haryanaeprocurement.gov.in as mentioned underthe heading “Important Instructions to Bidders for eTender”Rs 5, 000/- via e-tendering portal i.e.http://haryanaeprocurement.gov.in as mentioned underthe heading “Important Instructions to Bidders for eTender”The estimated cost of the work under this bid isRs. 70, 00, 000/- GST.Page - 4 - of 40
About DHBVNHaryana Government as a part of its power sector reforms programme unbundled itsState Electricity Board into four independent Power Corporations – Haryana PowerGeneration Corporation (HPGCL), Haryana Vidyut Prasaran Nigam (HVPN), UttarHaryana Bijli Vitran Nigam (UHBVN) and Dakshin Haryana Bijli Vitran Nigam(DHBVN).DHBVN is a Govt. of Haryana undertaking registered under the Companies Act-1956.DHBVN inherited the distribution business of erstwhile Haryana State ElectricityBoard in pursuance to second transfer scheme notified by the Govt. of Haryana onJuly 1, 1999. It commenced its operations on July 1, 1999 for the Power Distributionand Retail Supply Business in Haryana. DHBVN covers the Southern Parts of Haryanacovering ten districts namely Faridabad, Palwal, Gurgaon, Mewat, Rewari, Narnaul,Bhiwani, Hisar, Fatehabad and Sirsa.Page - 5 - of 40
Current Setup of Video Conferencing in DHBVNVideo conferencing solution has been installed in DHBVN offices situated at11 locations as detailed below (i.e. 6 Operation Circles, 2 Zonal Offices, 1Training Center at Gurgaon, 1 at Head Office of DHBVN at Hisar and 1 atShakti Bhawan, Sector-6, Panchkula)The said solution was commissioned during January 2010 with a warrantyperiod of one year.The detail of locations, major hardware installed is as mentioned below;however, the vendor may visit one or all locations of DHBVN where VideoConferencing Solution has been installed to assure himself about thespecifications of the equipments AMC of which is proposed under thistender:Sr. No.LocationsDescriptionofVideoConferencingDHBVN OfficesEquipments Installed with make and modelMCU 12 port for HD Endpoint (POLYCOMV/C (POLYCOM RMX HDX 8006 XPL)2000)1.DHBVN,VidyutSadan, Vidyut Nagar,111111Hisar. (Head Office)2.SE(OP)Circle,Sector 23, Faridabad3.SE (OP) Circle,NearSBI, Mehrauli Road,Gurgaon.4.XenTraining,IDC,Gurgaon.5.SE (OP) Circle, DadriRoad, Narnaul.Page - 6 - of 40
6.SE (OP) Circle, SE(OP)Circle,Rajgarh Road, NearCongressBhawan,Hisar.8.CE(OP),DHBVN,Vidyut Nagar, Hisar.9.SE(OP)DHBVN,Circle,NearBusStand, Sirsa.10.CE(OP),DHBVN,Shakur Basti, Delhi.11.VidyutSadan,Sector-6, PanchkulaTotalPage - 7 - of 40
Scope of WorkThe scope of work of the project is:1) AMC of the Equipments Installed for Video Conferencing Solution: The bidder will provide AMC of the equipments installed at various locations ofthe DHBVN including maintenance of earthing of the related equipments tokeep it in healthy condition.2) Location Shifting: - Shifting of location of the Video Conferencing during thecontract period, if required, shall be done by the successful bidder.3) Warranty and Post-Warranty Support: - The Bidder shall be responsiblefor the warranty support and also for the post warranty support within thecontract period as required by the DHBVN time to time.4) Training: - Onsite training is to be given by the Bidder on operation andtroubleshooting of all items of the system if required during contract period.Eligibility CriterionGeneral1) All bids must be accompanied by an Earnest Money Deposit (EMD) & Cost oftender document/proof of purchase of tender document.2) The bidder should be a company registered under the Indian Companies Act,1956 (Proof Required: Certificate of Incorporation). The bidder shall providecopies of the original documents defining the constitution or the legal status,place of registration and principal place of business.3) Power of Attorney on NJSP, duly notarized, in favour of the authorizedsignatory of the bid.4) All the pages of the proposal shall be duly signed and stamped at each andevery page, by the authorized signatory of the bid, along with the RFPdocument.5) The Bidder shall not be under a Declaration of Ineligibility or should not havebeen blacklisted with any of the government organizations or PSUs orNigam/Corporation. (Proof Required: Affidavit from the Authorized Signatoryof the Bidder on NJSP, duly notarized).6) The bidder must abide by all the Labour Laws during the execution of theproject. (Proof Required: Affidavit from the Authorized Signatory of the Bidderon NJSP, duly notarized).Page - 8 - of 40
Work Specific1) The Bidder must have an Average Annual turnover of more than INR 10 Crores per yearin the last three Financial Years (i.e. FY 2014-15, FY 2015-16, FY 2016-17). (ProofRequired: Audited financial statements for the last three financial years and StatutoryAuditor's certificate for the last three financial years).2) The company should be profit making in at least 2 financial years out of the last 3financial years (i.e. FY 2014-15, FY 2015-16, FY 2016-17). (Proof Required: Auditedfinancial statements for the last three financial years and Statutory Auditor's certificatefor the last three financial years).3) The bidder should be present directly in India, with office in Delhi NCR or in Haryana.4) The bidder should be an authorized partner by OEM of the Hardware/software of theVideo Conferencing Solution (i.e. M/s POLYCOM). (Proof Required: Copy ofcertificate of Authorized partner issued by M/s POLYCOM).Note (w.r.t. General and Work Specific PQR):1) A Bidder shall be disqualified if it is determined by the DHBVN at any stage ofbidding process that the Bidder has made misleading or false representationin the form, statements and attachments in the proof of the qualificationrequirements.2) The bidders shall submit requisite documents justifying the proof of eligibility.3) The Supplementary information or documentation regarding qualificationsmay be sought from the Bidders at any time and must be so provided within areasonable time frame as stipulated by the DHBVN.Operational Time after Award of ContractThe successful bidder shall provide the AMC and make the Video Conferencingoperational, within 45 calendar days from the date of issue of LOI.Tenure of ContractAs mentioned in the scope of work the tenure of the contract shall be 2 yearsfrom the date of commencement of operations and further extendable up toanother 2 years on yearly basis on the basis of overall performance of thevendor.Page - 9 - of 40
Service Level Agreement & PenaltiesThe failure to meet SLAs any time during the engagement period would invite thepenalties as specified below.Penalty On Account Of Operational DeficienciesAfter commencement of AMC, the deficiencies in services and failure to meet SLAswill attract penalties as under:(a) DHBVN shall inform the vendor telephonically or through e-mail (on thetelephone number and e-mail IDs provided by the vendor) about any issue inthe video conferencing equipments, 18 hours in advance whenever it wants toconduct a video conferencing. Vendor has to ensure the functioning of saidVideo Conferencing equipments within 48 hours of the intimation.If the issue is not resolved within 48 hour of such intimation, then a penaltyof Rs. 5000/- will be imposed for each such default. If the issue is notresolved within 72 hours of such intimation, then an additional penalty ofRs. 10,000/- per day will be imposed till the issue is resolved duly verified byO/o SE/IT, DHBVN, Hisar.The penalty is shall be deducted from any amount due to vendor fromDHBVN.* For the purpose of calculating the duration of intimation via e-mail/telephonically, the time of sending of mail/ calling on contact number to beprovided by the vendor, by DHBVN shall be considered.Page - 10 - of 40
Terms and Schedule of Payment Invoices and payment shall be made to the vendor on quarterly basis. The successful bidder shall submit the following documents: oQuarterly Invoice in triplicate.oProof of having AMC of the video conferencing equipment fromM/s Polycom for the period of the invoices.oOther specified monthly MIS reports and data in prescribed formats insoft copy as well in hard copy. The above documents shall be submitted to the O/o SE/IT, DHBVN, Hisar,who will scrutinize the same & forward the bill duly verified & approved forpayment to the O/o FA/MM for payment. The Payments will be made on a Quarterly basis and will be paid on 30th dayof the expiry of a month or submission of invoices along with SLAs reportwhichever is later subject to satisfactory achievement of SLAs during theQuarter. The payment shall be made from the O/o FA/MM in the shape ofcheque or as per the regulations of DHBVN at the time of payment. Further a rebate of 0.05 per day shall be availed of by the Nigam if paymentis made earlier than the period specified. The rebate will be calculated on thepayable amount.Page - 11 - of 40
Policy for Bids under ConsiderationFrom the time the Proposals are opened to the time the Contract is awarded, theBidders should not contact the Nigam on any matter related to its Technical and/orFinancial Proposal. Any effort by bidders to influence the Nigam in the examination,evaluation, ranking of Proposals, and recommendation for award of Contract mayresult in the rejection of the bidder’s Proposal.Bids shall be deemed to be under consideration immediately after they are openedanduntilsuchtime officialintimationof award/rejectionis made by theNigam/Purchaser to the bidders. While the bids are under consideration, biddersand/or their representatives or other interested parties are advised to refrain isemployees/representatives on matters related to the bids under consideration. In theevent of such happening the bidders proposal may be declared as rejectedirrespective of his selection or rejection on the basis of tender conditions.The Nigam/Purchaser, if necessary, will obtain clarifications on the bids by requestingfor such information from any or all the bidders, either in writing or through personalcontact, as may be necessary. Bidder will not be permitted to change the substanceof the bid after the bid has been opened.The Nigam reserves the right to reject or accept any Bid without assigning anyreason thereof and annul the bidding process and reject all bids, at any time prior tocontract award, without thereby incurring any liability to Bidders. In case ofannulment, all bids submitted and specifically, bid securities, shall be promptlyreturned to the Bidders.Important Instructions to Bidders for e-TenderThe e-tendering system has been introduced in DHBVN through the portalhttps://haryanaeprocurement.gov.in. The existing instructions to the bidders are forthe offline mode of submission of tenders. But, with the introduction of e-tenderingmode, the procedures as laid down below shall be followed. In the event ofcontradiction between the existing ITB for offline mode and following instructions fore-tendering, the procedures of e-tendering shall govern.Page - 12 - of 40
1. Registration of bidders on e-procurement Portal:All the bidders intending to participate in the tenders processed online arerequired to get registered on the centralized e - Procurement Portal i.e.https://haryanaeprocurement.gov.in. Please visit the website for more details.2. Obtaining a Digital Certificate:2.1 The Bids submitted online should be encrypted and signed electronically witha Digital Certificate to establish the identity of the bidder bidding online.These Digital Certificates are issued by an Approved Certifying Authority, bythe Controller of Certifying Authorities, Government of India.2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e.Applicant’s PAN Card) and Address proofs and verification form duly attestedby the Bank Manager / Post Master / Gazetted Officer. Only upon the receiptof the required documents, a digital certificate can be issued. For moredetails please visit the website – https://haryanaeprocurement.gov.in.2.3 The bidders may obtain Class-II or III digital signature certificate from anyCertifying Authority or Sub-certifying Authority authorized by the Controllerof Certifying Authorities or may obtain information and application formatand documents required for the issue of digital certificate from:M/s Nextenders (India) Pvt. LtdO/o. DS&D Haryana,SCO – 09, 2nd Floor, Sector – 16,Panchkula – 134108E - Mail: chandigarh@nextenders.comHelp Desk: 1800-180-2097 (Toll Free Number)2.4 Bid for a particular tender must be submitted online using the digitalcertificate(Encryption & Signing), which is used to encrypt the data andsign the hash during the stage of bid preparation & hash submission. Incase, during the process of a particular tender, the user loses his digitalcertificate (due to virus attack, hardware problem, operating system or anyother problem) he will not be able to submit the bid online. Hence, the usersare advised to keep a backup of the certificate and also keep the copies atsafe place under proper security (for its use in case of emergencies).2.5 In case of online tendering, if the digital certificate issued to the authorizeduser of a firm is used for signing and submitting a bid, it will be consideredequivalent to a no-objection certificate/power of attorney /lawfulauthorization to that User. The firm has to authorize a specific individualthrough an authorization certificate signed by all partners to use the digitalcertificate as per Indian Information Technology Act 2000. Unless thePage - 13 - of 40
certificates are revoked, it will be assumed to represent adequate authorityof the user to bid on behalf of the firm in the department tenders as perInformation Technology Act 2000. The digital signature of this authorizeduser will be binding on the firm.2.6 In case of any change in the authorization, it shall be the responsibility ofmanagement / partners of the firm to inform the certifying authority aboutthe change and to obtain the digital signatures of the new person / user onbehalf of the firm / company. The procedure for application of a digitalcertificate however will remain the same for the new user.2.7 The same procedure holds true for the authorized users in a private/Publiclimited company. In this case, the authorization certificate will have to besigned by the directors of the company.3 Opening of an Electronic Payment Account:Tender document can be downloaded online. Bidders are required to pay thetender documents fees online using the electronic payments gateway service.For online payments guidelines, please refer to the Home page of the etendering Portal http://haryanaeprocurement.gov.in.4 Pre-requisites for online bidding:In order to bid online on the portal http://haryanaeprocurement.gov.in , theuser machine must have Java. The link for downloading latest java applet isavailable on the Home page of the e-tendering Portal.5 Online Viewing of Detailed Notice Inviting Tenders:The bidders can view the detailed NIT and the time schedule (Key Dates) forall the tenders floated through the single portal e-Procurement system on theHome Page at http://haryanaeprocurement.gov.in.6Download of Tender Documents:The tender documents can be downloaded free of cost from the eProcurement portal http://haryanaeprocurement.gov.in.7Key Dates:The bidders are strictly advised to follow dates and times as indicated in theonline Notice Inviting Tenders. The date and time shall be binding on allbidders. All online activities are time tracked and the system enforces timelocks that ensure that no activity or transaction can take place outside thestart and end dates and the time of the stage as defined in the online NoticeInviting Tenders.8Bid Preparation (Technical & Financial) Online Payment of Tender DocumentFee, e-Service fee, EMD fees and Submission of Bid Seal (Hash) of onlineBids:Page - 14 - of 40
8.1 The online payment for Tender document fee, eService Fee & EMD can bedone using the secure electronic payment gateway. The Payment for TenderDocument Fee and eService Fee can be made by eligible bidders/ contractorsonline directly through Debit Cards & Internet Banking Accounts and thePayment for EMD can be made online directly through RTGS / NEFT.The secure electronic payments gateway is an online interface betweencontractors and Debit card / online payment authorization networks.8.2 The bidders shall upload their technical offer containing documents, qualifyingcriteria, technical specification, schedule of deliveries, and all other terms andconditions except the rates (price bid).The bidders shall quote the prices in price bid format.8.3 Submission of bids will be preceded by submission of the digitally signed &sealed bid (Hash) as stated in the time schedule (Key Dates) of the Tender.NOTE:(A) If bidder fails to complete the Online Bid Preparation & Submission stage onthe stipulated date and time, his/hers bid will be considered as bid notsubmitted, and hence not appear during tender opening stage.(B) Bidders participating in online tenders shall check the validity of his/herDigital Signature Certificate before participating in the online Tenders at theportal http://haryanaeprocurement.gov.in.(C) For help manual please refer to the ‘Home Page’ of the e-Procurementwebsite at https://haryanaeprocurement.gov.in, and click on the availablelink ‘System Requirement” to download the file.Bid Evaluation Criteria and ProcessThe bidders are required to submit their tender on the e-tendering portal ingcumTechnicalProposalandFinancial Bids.The technical proposal would be considered and evaluated as below:A. The completeness of the proposal and the supporting documents would beexamined. The following documents will be checked.i.DD for Rs as per Data Sheet towards purchase price of the RFP documentii. EMD for Rs as per Data Sheet Page - 15 - of 40
B. The proposal, inter alia, would be checked for overall bid completeness andcompliance with the bid requirements and that there are no deviations in timesschedules and terms and conditions.DHBVN may ask the bidders to make a presentation on their proposal and offerings.The bid evaluation process shall be divided into two parts:1) Technical Evaluation: - The technical proposal of all the bidders shall beevaluated. The bidders, whose technical proposal is found to be responsiveand meets the DHBVN requirements given herein, shall be qualified and thefinancial proposal of only technically qualified bidders shall be opened andconsidered for further evaluation. The date of opening of Financial Proposalshall be intimated to all the technically qualified bidders.2) Financial Evaluation: - The Financial proposal of the technically qualifiedbidders shall be opened and considered on the intimated date and time. Thebid shall be awarded on Lowest cost (i.e. L-1) basis.Instructions to BiddersDisclaimerThe information contained in this Tender Document or subsequently provided toBidder(s) or Applicants whether verbally or in documentary form by or on behalf ofDHBVN or any of their employees or advisors, is provided to the Bidder(s) on theterms and conditions set out in this Tender Document and all other terms andconditions subject to which such information is provided.This Tender Document purports to provide the Bidder(s) with information to supportthe formulation of their Proposals. This Tender Document does not claim to containall the information each Bidder may think of as requirement for working out itsproposal.This Tender Document may not be adequate for all parties, and it is notpossible for DHBVN, their employees, or advisors to consider the investmentobjectives, financial situation, and particular needs of each Bidder who reads or usesthis Tender Document. Each Bidder should conduct its own investigations andanalysis and should check the accuracy, reliability and completeness of theinformation in this Tender Document and where necessary obtain independent advicefrom appropriate sources. DHBVN employees and advisors make no representationor warranty and shall incur no liability under any law, statute, rules or regulations asPage - 16 - of 40
to the precision, reliability or completeness of the Tender Document. DHBVN may intheir absolute discretion, but without being under any obligation to do so, update,improve or supplement the information in this tender document any time prior to thesubmission of bids. Such addition, modification, deletion from the document, if done,shall be available at the same DHBVN web site where this document is madeavailable.DHBVN will select a vendor from those bidders who are submitting proposals inaccordance with the method of selection.The Proposal will be the basis for contract negotiations and ultimately for a signedContract with the selected Vendor.Vendors should familiarize themselves with local conditions and take them intoaccount in preparing their Proposals. Without limitation on the generality of this rule,vendors shall not be hired under the circumstances set forth below: The Nigam will reject a proposal for award if it determines that the vendorselected for award has engaged in corrupt or fraudulent activities in competingfor the contract in question. Bidders shall be aware of the provisions on fraud and corruption stated herein.Preparation of ProposalThe bidders are requested to submit the proposal written in EnglishBidder’s Qualifications Documents The tender document fees and the EMD shall be accepted through the etendering portal only (please refer the instructions mentioned under the heading“Important Instructions to Bidders for e-Tender”). Documents supporting the qualifying criteria including relevant experience.DHBVN reserves the right to forfeit Earnest Money Deposit or a part thereof incircumstances, which according to it indicate that the bidder is not earnest inaccepting/executing order placed under the specification.The proposal shall contain Technical Bid and Financial Bid separately on the etendering portal. The technical proposal of all the bidders shall be evaluated. Thebidders, whose technical proposal is found to be responsive and meets the DHBVNrequirements given herein, shall be qualified and the financial proposal of onlytechnically qualified bidders shall be opened and considered for further evaluation.Page - 17 - of 40
The date of opening of Financial Proposal shall be intimated to all the Technicallyqualified bidders.In preparing the Proposal, the bidders are expected to examine the documentscomprising this RFP in detail. Material deficiencies in providing the informationrequested may result in rejection of a Proposal.The bidders are not allowed to form a consortium/bidding entity /teaming agreementto make their response to this RFP.Financial ProposalIn preparing the Financial Proposal, the bidders are expected to take into account therequirements and terms and conditions of the RFP document. The Financial Proposalshould follow the format as contained in the e-tendering portal. It lists all costsassociated with the assignment should be inclusive of all taxes, duties, fees, levies,service tax etc. and other charges imposed under the applicable law, on the bidders.The Bidders should express the price of their services in Indian Rupees.The Data Sheet indicates how long the proposals must remain valid after thesubmission date. The Nigam will make its best effort to complete the bidding processwithin this period.Earnest Money Deposit (EMD)An Earnest Money Deposit (EMD) of Rs as per Data Sheet shall be paid by thevendor on the e-tendering portal. For details please refer the instructions mentionedunder the heading “Important Instructions to Bidders for e-Tender”.Proposals not accompanied by EMD shall be rejected as non-responsive and will notbe taken up even for Pre qualification evaluation.No interest shall be payable by the Nigam for the sum deposited as EMD.The EMD of the unsuccessful bidders would be returned within one month of signingof the contractThe Nigam shall forfeit the EMD in case of the following:If, proposal is withdrawn during the validity period or any extension agreed by thebidder thereafter.If the bidder tries to influence the evaluation process.Submission, Receipt and Opening of ProposalsThe bidder will submit their proposals complete in all respects with enclosures.The proposal uploaded on the e-tendering portal shall contain no interlineations oroverwriting, except as necessary to correct errors made by the bidders themselves.Page - 18 - of 40
The person who signed the proposal must initial such corrections. The financialproposal should be strictly in the specified format as defined on the e-tenderingportal and under no circumstances shall be filled in manually and uploaded alongwith the technical bid. In such scenario the bid shall be straight away rejected.An authorized representative of the bidder shall initial all pages of the Proposal to beuploaded on the e-tendering portal. The authorization shall be in the form of a dulynotarized written power of attorney accompanying the Proposal.Manual Submission / Telegraphic / Tele fax / Telex / E-mail quotations will not beaccepted.Opening of the Commercial / Price BidThe price bids of technically qualified bidders will be opened at the venue, date andtime given in the intimation. The bidders’ representatives who are present shall signa register evidencing their attendance.The bidders’ names, the bid prices, the total amount of each bid and such otherdetails as the Purchaser may consider appropriate, will be announced and recordedat the opening. The bidder’s representatives will be required to sign this record.Late BidsAny bid received by the Nigam after the appointed time on the last date forreceipt of bids prescribed by the Nigam, will be rejected and/or returnedunopened to the Bidder.Period of Validity of BidsBids shall remain valid for 180 (One hundred and eighty days) from the date ofopening of technical bids. A bid valid for a shorter period may be rejected by the
the video conferencing equipments, 18 hours in advance whenever it wants to conduct a video conferencing. Vendor has to ensure the fusaid nctioning of Video Conferencing equipments within 48 hours of the intimation. If the issue is not resolved within hour of such intimation, then a penalty 48 of Rs. 5000/- will be imposed for each such default.
