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HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444May 5, 2022Contract Length:The Holyoke Community Charter School is seeking proposals for after school cleaning services.The period of the contract will be for three years beginning on July 1, 2022 and ending on June30, 2025. There will be an opportunity for two, one-year extensions to the three-year contract atthe sole discretion of Holyoke Community Charter School. Our school is approximately 98,000sq.ft. made up of classrooms, offices, bathrooms, etc.Awarding of Contract:The Bid Specification will be available for distribution on May 16, 2022, at Holyoke CommunityCharter School in the front office between the hours of 9:00am to 3:00pm located at 2200Northampton Street, Holyoke, MA 01040, or requested by email to info@hccs-sabis.net.There will be a walkthrough of the facility on Tuesday May 31, 2022, at 10:00am. This is not amandatory activity and attendance will not affect the awarding of the contract. Sealed proposalsare due on Monday June 10, 2022, at Holyoke Community Charter School by 11:00am. Thecontract will begin on July 1, 2022.Our students are impacted by the physical environment where they perform their educationalactivities and therefore, your cleaning services are important to the overall well-being of ourstudent’s education.Holyoke Community Charter School reserves the right to reject any and all proposals.Cleaning Program Time SectionsThere are three parts to the cleaning program consisting of the daily school cleaning of 180 days.This time period is identified in the specifications as “Part One”. This is the period when ourstudents are attending the regular school year.The second part of the cleaning program consists of the two vacations occurring during theregular school year. Typically, these weeks occur in December and April. This time period isidentified as “Part Two”.The third part of the cleaning program consists of preparing the school for our new school yearwhich typically begins late June and ends in late August. All the assigned tasks for this must becompleted prior to the opening of the new school year.
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444Format of Bid SpecificationsListed below you will find areas identified within our facility. Examples of this includeclassrooms, kitchen, etc. You will also find the type of cleaning and the frequency of suchcleaning identified.Bid SpecificationsPART ONE: Scope of Services Gym Area (Daily)1. Sweep and wet mop floor2. Dust all the equipment on the floor including but not limited to the basketballhoops, carts and any other items which are all located in our gym area.3. Machine scrub floorsKitchen & Cafeteria (Daily)1. Sweep and wet mop floor and any other areas needing attention2. Spot clean walls as necessaryCafeteria Suites (4 Offices, Daily)1. Empty all trash receptaclesClassrooms & Offices (Daily)1. Empty all trash receptacles2. Clean and sanitize sinks and counters3. Empty out pencil sharpeners4. Dry and wet mop floors or vacuum floors if carpeted5. Clean glass in entrance doors, polish door handles and kick plates6. Fill soap dispensers and paper towel dispensers if rooms/offices are soequipped7. Wash all white boards if requested by teachers8. Inspect vents for cleanliness and clean when neededHallways & Stairwells (Daily)1. Dry mop and wet mop floors2. Clean and sanitize drinking fountains3. Vacuum all entrance mats4. Machine scrub hallways three times a week minimum5. High-speed buff hallways at least twice a week6. Locker tops dusted daily7. Sweep stairs and wet mop8. Inspect vents for cleanliness and clean when needed
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444 Nurses Office (Daily)1. Empty all trash receptacles2. Clean and sanitize all surfaces3. Wash mirrors4. Refill dispensers (soap, towels, tissues, and liners). Liners etc., will besupplied by Holyoke Community Charter School5. Dry and wet mop floors6. Wet mop floors using a disinfectant cleaner and deodorizer7. Inspect vents for cleanliness and clean when neededRestrooms (Daily)1. Empty all trash receptacles2. Clean and sanitize all sinks, urinals, toilet bowls and dispensers3. Wash mirrors4. Spot clean walls as necessary5. Remove graffiti from all surfaces6. Inspect vents for cleanliness and clean when needed7. Urinals and toilets are to be cleaned daily to prevent staining of bowls8. Refill dispensers for soap, paper towels, toilet paper and waste basket liners9. Disinfectant and deodorize all surfaces10. Wet mop floorsAdditional Cleaning Activities1. Dust all horizontal surfaces in offices and classrooms once a week2. Locker tops to be washed once a week3. Clean all glass in school entrance and reception area daily4. Clean entry mats and carpet in school entrance daily5. Clean all windows inside and out once a month (with the exception of #3above)PART ONE: ConsiderationsOccasionally, during the school year you will be asked to perform other tasks as needed by theschool by either the School Director or the Director of Facilities. Your staff will be expected toperform these tasks and if additional compensation is needed and warranted, the amount for therequested tasks will be agreed upon prior to the performance of such tasks. In general, these tasksare a result of an emergency where unanticipated issues present themselves and must beimmediately addressed.*PLEASE PROVIDE AN INSPECTION CHECKLIST TO BE FILLED OUT BY THE CLEANING CREWSUPERVISOR CERTIFYING THAT THE WORK WAS PERFORMED AND THAT SUCH WORKMEETS THE STANDARDS OF EXCELLENCE.
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444PricingPlease list the price for the above activities in the following manner:PART I: CostsCost for the 180 days of cleaning .PART II: Scope of ServicesHoliday & Vacation Breaks1. All vinyl type floors – Machine scrub all VCT flooring and recoat with a qualityhigh gloss finish. Classrooms will get 3 coats and hallways will get 5 coats.2. Carpets – Rotary scrub and pre-treat stains, then high pressure extract, clean allcarpets using a cleaner and deodorizer.3. Reception area chairs are to be cleaned as neededNurses Office & Restrooms (Three times annually during school year)1. Foam-clean all areas using a disinfectant cleaner and deodorizer, including thewalls and fixtures.2. Machine scrub floors with disinfectant cleaner and deodorizer.Pricing Cost: Please list the price for the above activities. .PART III: Scope of Services cont’dSummer Break Clean Up (This work is to be performed during the summer vacationmonths but must be completed prior to the fall school start up.)1. Clean all light fixture covers2. Wash all walls throughout the school (which are not being painted by the HCCSmaintenance staff)3. Wash all windows inside and out4. Wash all whiteboards5. Wash down all desks, tables, chairs, and remove any stickers, gum, or graffiti6. Foam-clean all restrooms and seal floors7. Machine scrub and extract all carpets8. Machine strip and refinish all floors with 8 coats of a high-quality, high gloss finish.9. Clean and remove all graffiti from student lockers
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444PART III: Scope of Services cont’dPricing Cost: Please list the price for the above activities. .Other Considerations/InformationYour proposal should be based on a 180-day school year for “Part One”. Cleaning of the facilitycannot take place until all students have left the building. The selected vendor will be responsiblefor securing the building and setting the alarm upon completion of their evening duties. You willalso be required to sign a confidentiality agreement regarding the information pertaining to ouralarm system.The vendor will be expected to supply all the cleaning chemicals, equipment, and floor finishequipment. All supervision is the responsibility of the vendor over the duties and responsibilitiesassigned to the supervision and management of their staff. The vendor will accept all liabilityassociated with the performance of their employees. The vendor will be required to carry insuranceand bonding. Items such as paper towels, toilet paper, sanitary napkins, trash liners, and hand soapwill be provided by Holyoke Community Charter School.If school is cancelled due to weather or any emergency, a notification of such will be available onChannel 22 or Channel 40. If there are any questions regarding the above, the Director of Facilitieswill make his phone number available to answer any questions that may arise.Measures should also be taken when stripping the VCT flooring to help prevent the harsh fumesfrom effecting the employees of HCCS. If this should occur, directions to abate such will be givenby the HCCS Director of Facilities.All bidders will supply the Holyoke Community Charter School with proof of insurance.Reference the following: Workers Compensation Insurance which will be in compliance with the MassachusettsGeneral Laws governing such.Liability Insurance in the amount of One Million Dollars per occurrenceUmbrella Insurance in the amount of One Million DollarsCompany must be bonded along with its employees with a minimum of 2,500.00.Property Damage Liability limits 500,000.00 / 1,000,000.00.
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444CORI ChecksThe successful vendor is required to perform CORI checks on any of their employees who will beassigned to work in the Holyoke Community Charter School. When the vendor signs thisdocument, the vendor will be attesting that all their employees have undergone and completed aCORI check. The vendor will also attest that all employees are qualified to work in a school facilitywithin the state of Massachusetts.PricingThe pricing of the contract should be comprised of the cost of each cleaning part. The format willbe as follows: PART I Cost: .PART II Cost: .PART III Cost: .*Please provide a brief history of your company along with the number of staff that will beassigned to our school. Also, provide references for your company.
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444Certificate of Non-CollusionThe undersigned certifies under penalties of under penalties of perjury that this bid or proposal hasbeen made and submitted in good faith and without collision or fraud with any other person. Asused in this certification, the word “person” shall mean any natural person, business, partnership,corporation, union, committee, club, or any other organization, entity, or group of individuals.Signature of individual submitting bid or proposalDateName of Business
HOLYOKE COMMUNITY CHARTER SCHOOL2200 NORTHAMPTON ST., HOLYOKE, MA 01040PHONE: (413) 533-0111 FAX: (413) 536-5444SignatureThe undersigned representative is signing this document which will become our contract for theservices and all stipulations contained within this document will be in effect.The Holyoke Community Charter School reserves the right to terminate this contract without causewith a written notice sent to the signee by certified mail.Vendor SignatureName of BidderAddress of BidderDateAuthorized SignaturePhone NumberTitleDate
HOLYOKE COMMUNITY CHARTER SCHOOL 2200 NORTHAMPTON ST., HOLYOKE, MA 01040 PHONE: (413) 533-0111 FAX: (413) 536-5444 _ May 5, 2022 . Contract Length: The Holyoke Community Charter School is seeking proposals for after school cleaning services. The period of the contract will be for three years beginning on July 1, 2022 and ending on June 30 .
