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Roberts Creek Water DistrictAccount HistoryCustomer InformationAccount No.Location Information3821000Location No.Trans. DateTrans. Type5/27/2021Payment5/24/2021Open AppliedReferenceType / ReasonAmountCash( 50.00) 69.22Applied CreditsCharge4/28/20214/23/2021PaymentOpen Applied1612476 TIPTON ROADLES F MECUM1224 NE WALNUT ST PMB 337ROSEBURG, OR 97470UNITED STATESCashApplied CreditsChargeBalance 0.00 119.22 119.90 119.22( 25.00)( 0.68) 0.00 24.32 37.25 24.32Extra water consumption due totrespasser stealing water.Police involved, see attachedMay billing: 34,000Average billing: 5,00029,000 gal @ 2.85 82.6550% 41.326/15/2021 3:50:41PMAccount History - SummaryRCWDPage 1 of11

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MINUTES OF THE BOARD OF COMMISSIONERS MEETINGROBERTS CREEK WATER DISTRICTMay 13, 2021President Tracey Parker called the meeting to order at 6:05 pm. Present were CommissionersBrenda Kingry, Steve Lusch, and Carolyn White. Also present were Office Manager DavidCampos and Superintendent Alan Paulson. Commissioner Tom Fullbright was absent.The Board reviewed a leak adjustment request for customer George Insley. A brief discussiontook place, and Commissioner Steve Lusch made a motion to grant the customer a 100leak adjustment credit, the maximum allowed by ordinance. Commissioner Brenda Kingryseconded the motion. Approval of the motion was unanimous.Commissioner Lusch made a motion to approve the April regular Board regular meetingminutes, financial statements, and accounts payable. Commissioner White seconded themotion. Approval was unanimous.Office Manager David Campos gave his monthly report. David stated the new Start/Stopwater service application on the website is working out well.David informed the Board that the managers of both districts have been working with Steveon the prospective salary schedules for the authority positions. A brief discussion followed.David stated he has been reviewing a quote from Systech Consulting for managed ITservices. Any contract with Systech would be approved under the new authority.A brief discussion took place on the timeline of events and planned meetings after the May18 election.Superintendent Alan Paulson presented his monthly report.potential development projects with the Board.Alan briefly discussed someAlan discussed the planned replacement of the treatment plant filter membranes with theBoard. Based on his research and documentation, the contract review Board has theauthority to purchase the membranes from DuPont under a sole-source contract. Afterdiscussion Commissioner Lusch made a motion to approve the purchase of the DuPont filtermembranes under a sole-source contract. Commissioner Kingry seconded the motion.Approval of the motion was unanimous.Alan then presented three quotes for a pick-up/broom attachment for the skid-steer.Commissioner Carolyn White made a motion to approve the purchase of the attachment for 5,350. Commissioner Lusch seconded the motion. Approval of the motion was unanimous.May 2021 Board MeetingRCWD 4

President Tracey Parker then called the Board meeting into Executive Session at 6:27pm, inaccordance with ORS 192.660(2)(b)President Parker called the regular meeting back into regular session at 6:29pmAlan informed the Board the crew will begin flushing the distribution system in June, inconjunction with the Fire District’s hydrant flushing.There being no further business, President Parker adjourned the meeting at 6:32 pm.CommissionerRoberts Creek Water DistrictCommissionerRoberts Creek Water DistrictMay 2021 Board MeetingRCWD 5

Roberts Creek Water DistrictProfit & LossMay 2021May 21Ordinary Income/ExpenseIncome401 · Water Sales402 · Meter Sales405 · Standby Charges408 · Backflow Test Receipts409 · Water Service Fees410 · Miscellaneous Income412 · InterestTotal IncomeGross ProfitExpense501 · Office Manager502 · Office Assistants507 · Office Supplies508 · Telephone & Internet509 · Electricity (office)510 · Social Security511 · Workmen's Comp.515 · Health Insurance (office)517 ·518 ·519 ·520 ·525 ·530 ·532 ·601 ·602 ·603 ·607 ·608 ·609 ·610 ·611 ·612 ·613 ·614 ·615 ·Repair & Maint. OfficeAdministrativeContract ServicesDues & SubscriptionsMisc. ExpenseUnemployment Comp.Billing CostsPlant SuperintendentService CrewBackflow TestsSupplies & Safety ItemsTelephone / InternetPlant Electricity & GasSocial Security/PlantWorkmen's CompensationFees & DuesFuelVehicle MaintenanceHealth Insurance (plant)617-A · R & M - Field617-B · R & M - Plant620 · Water Samples624 · Meter Installations625 · Misc. Expense Plant628 · Replace Lines630 · Unemployment Comp. Plant640 · New Connection Materials650 · Safety Equipment675 · Inventory 32.0196.36633.95-839.63Total Expense83,104.27Net Ordinary Income66,360.22Other Income/ExpenseOther Expense703 · Do County Integovernmental Ag.Total Other ExpenseNet Other IncomeNet Income1,201.121,201.12-1,201.1265,159.10Page 1RCWD 6

ROBERT CREEK CAPITAL PROJECTSProfit & LossMay 2021May 21Ordinary Income/ExpenseIncome402 · METER SALES412 · INTERESTTotal IncomeGross 5 · MISCELLANEOUS628 · LINE REPLACEMENT0.0529,473.35Total Expense29,473.40Net Ordinary Income-14,855.43Other Income/ExpenseOther Expense706 · Upgrade Loan Payment / interestTotal Other ExpenseNet Other IncomeNet Income48,280.4848,280.48-48,280.48-63,135.91Page 1RCWD 7

ROBERTS CREEK WATER DISTRICTACCOUNTS PAYABLEMAY 2021Avista UtilitiesNatural gas at office/plant/CarnesBassett-Hyland Co.Fuel for company vehicles131.79BMS TechnologiesApril statement feesCanon Solutions AmericaPlant/Office copier service agreement 3/20 - 4/19Cardmember ServiceQuickbooks Enterprise Cloud subscriptionCintasSafety kit - Carnes, refill first aid kitDouglas County Mgmt & FinanceRemit Speedway Tank SDC - 4276 Old Hwy 99Douglas Co. Farmers Co-opBrass nipples, pipe nipples, water red valve, gas/oil premixDouglas Fast NetOffice/Plant phones/fax/internet, Office and Plant complete security suiteExodus Pest ControlOffice monthly pest controlFlury SupplyFire hose, SS smooth 102.641,419.6526.00Green Sanitary DistrictOffice/plant/Carnes shop sewer services114.00IVR Technology GroupFeb - April IVR maintenance/tx fees398.63Kye's Custom FabricationMower repair170.00Long's Building SupplyParts for Carnes Rd project, 60 lb concreteMetereaders LLCApril meter readings2,283.44OHA - CashierAnnual water system fee2,000.00OHA - Drinking Water ServicesMembrane replacement plan review825.00One Call ConceptsFeb - April locate tickets217.20Onsite Wastewater ManagementQuarterly maintenance per contract, Rising River RV pump station200.00Oegon LinenOffice rug servicePayroll: OfficePayroll10,693.18PlantPayroll draws23,990.49CommissionersBoard CompensationOregon Dept. Revenue EFTPSPayroll Withholding STT withholding SUTAFederal Withholding EFTPSPayroll Withholding, Social Security & MedicareAllstateSupplemental insurance (EE paid)210.20Popeye's Pump & Backflow6 non-comp backflow tests 1 repair kit300.00RefundsOverpayment & Service Deposit refunds563.20Rock-it Man TruckingRock haul transferSDISJune health/supplemental insurance premiumsStaplesCardstock for door hangers, office coffee145.14Umpqua QuarriesCrushed rock for inventory271.10Umpqua ResearchWater Sample Testing900.90Verizon WirelessTablet lineRCWD Crew StaffCell phone stipend for May400.00Winston Auto PartsRainX, compressor battery, wipers, motor oil, antifreeze, sprayer battery, light bulbs 1 ton, lawn mowermaintenance, terry rags, fuse, switch, bonded wire, terminal, parts for 1-ton, oil and filter, spark plug,973.49Winston Sanitary ServiceCarnes Rd. 8,720.5345.08TOTAL GEN. FUND PAYABLES for May 2021ChaseKnife River62.84Treatment Plant - refunding loan, semi-annual interest paymentWater main relocation - Castle AveTOTAL CAP PROJECTS PAYABLES for May 202185,806.3048,280.4829,473.3577,753.83RCWD 8

Office Manager’s ReportSALESJune 2021 MeetingMayAprilMay Last YearGallonsRevenue28,827,700 166,12022,426,100 148,03225,144,100 155,063Meters Sold332COMPARISONSThis FYTDLast FYTDNet Over/Under Last Yr.Gallons315,482,200296,547,10018,935,100Revenue 1,833,293 1,761,286 72,007May Merchant SvcsCredit/DebitACHAutodraftTotal Transacted 48,963 4,308 14,200 67,471# of Transactions98589Fees Charged* 1,369 67229n/a1,303 1,436*does not include 40 maintenance feeCHECKING ACCTS. AS OF May 31, 2021General CheckingGeneral Fund ReserveSurcharge SavingsCapital CheckingCapital Projects ReservePlant Upgrade Debt Reserve 296,646 534,758 65,529 143,825 1,481,912 550,504 3,073,174Most of the Board has already reviewed the attached letter from our attorney on the post-electionprocedures. I have attached it for any Board members that have not reviewed it yet. I have beenbusy gathering much of the info needed for item 2 for the District Boards.I have also attached the vote canvass for Measure 10-182 (RCWD Dissolution)I have attached Resolution R-2021-06-01, a resolution canvassing the vote and declaring the districtdissolved. Kay and I will be working with the attorney to get documents prepared for transferringeverything to the new authority. The elected authority Board will meet July 1 and carry out itemslisted in the attorney’s letter.One of the RCWD office staff will be out sometime in the next couple month on medical leave.Sharon Cason, who recently retired, will be filling in during that time.David Campos, CPAOffice ManagerRCWD 9

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Office of the Douglas County ClerkDaniel J. Loomis, County Clerk1036 SE Douglas Avenue, Room 124 PO Box 10 Roseburg, OR 97470www.co.douglas.or.us/clerkPhone: (541) 440-4325MAY 18, 2021 SPECIAL ELECTION NOTICE OF ELECTION CANVASSRoberts Creek Water District hereby notifies the Douglas County Clerk, Election Officer for the District, that theDistrict has canvassed the votes as reported in the Official Abstract, forMeasure 10-182 (Dissolution of Roberts Creek Water District)and agrees with the results as listed.By:Title:Date:By June 17, 2021, Please complete and return form to:Douglas County ClerkPO Box 10Roseburg OR 9747Or via email to: elections@co.douglas.or.usRCWD 15

RESOLUTION NO. R-2021-06-01RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE ROBERTS CREEKWATER DISTRICT CANVASSING THE VOTE AND DECLARING THE DISTRICTDISSOLVEDWHEREAS, at a duly called election on May 18, 2021, in Douglas County, Oregon, votersapproved the formation of the Green Area Water and Sanitary Authority and the dissolution ofboth the Green Sanitary District and the Roberts Creek Water District; andWHEREAS, pursuant to ORS 198.945, each District’s board of commissioners is required tocanvass the vote for dissolution, certify the vote to the County Board, and declare the Districtdissolved; andWHEREAS, following such declaration the Board of Commissioners shall become a Board ofTrustees authorized to take necessary actions to wind up the District’s affairs, pursuant to itsadopted plan of dissolution;NOW, THEREFORE, THE DISTRICT BOARD RESOLVES AS FOLLOWS:1. Pursuant to the voting abstract provided by the Douglas County clerk and attached hereto asExhibit A, the vote on the question of dissolution of the Roberts Creek Water District is herebycanvassed as follows:Yes: 688No: 2762. Upon approval and signing of this resolution, the Roberts Creek Water District shall bedissolved, and the District’s Board of Commissioners shall be a Board of Trustees withauthority to implement the District’s plan of dissolution and to otherwise wind up the affairsof the District.3. As soon as possible following adoption of this resolution, pursuant to ORS 198.945 a copy ofthe signed resolution shall be provided to the Douglas County Board of Commissioners.ADOPTED by the Board of Commissioners on this 16th day of June, 2021.ROBERTS CREEK WATER DISTRICTATTEST:Board PresidentSecretary1 - RESOLUTION CANVASSING VOTE AND DECLARING DISTRICT DISSOLVEDRCWD 16