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Admissions and RegistrarStreamline Student Information ProcessingImageNow puts all pertinent student information at staff members’fingertips. Speed your admissions process by capturing and linkingeach student’s documents electronically, then automatically routeapplications and supporting information to the appropriate reviewer.Single-click access also enhances student service, helping admissionsstaff answer inquiries instantly. Reduction of filing, photocopying andmanual data entry helps the registrar’s office simplify enrollment,allowing students to register for classes without waiting in lines all day.ImageNow at Work in AdmissionsReduce the Cost of Paper ProcessesImageNow Technology FocusNo more manual filing or paper shuffling. Documents are secure andelectronically available to authorized staff at any point in the admissionsprocess. Single-click document access eliminates the cost and delay ofpaper copies and distribution. When you print missing information or selectionletters, ImageNow captures the print stream and imports a duplicate of eachletter. ImageNow ties these duplicates to student records, allowing you toanswer inquiries without delay.Enhance Student ServiceWith ImageNow, applications, transcripts, test scores, letters ofrecommendation and other student documents are imported and linked tothe correct student record upon receipt. ImageNow works with your SIS toidentify missing documents, and once packets are completed, routes themto appropriate staff members for immediate review. A faster approval processallows you to recruit the best applicants and to quickly notify them of yourselection decisions.ImageNow WorksheetsGoing beyond everyday annotations,ImageNow Worksheets are customizableelectronic entry forms that allow associatesto enter additional information aboutstudent applications, financial aid awards,grade changes and other processes.Worksheets are flexible review tools thatare linked to student records as part oftheir ImageNow files.XML and HTML data from Worksheets canbe used to automatically update existingstudent information and business systems,reducing time-consuming manual data entry.Boost Staff ProductivityConsolidate all pertinent student information into one central electronicrepository. Instead of carrying folders to and from campus, associatesworking from home instantly access application packets via WebNow,the browser-based complement to ImageNow. The integrated design ofImageNow minimizes the need for additional software training, ensuringfaster adoption of the system.“The enormous time savingsImageNow provides enabled us tomeet the Ivy League deadline formailing decision letters. WithoutImageNow, we wouldn’t have beenable to successfully manage a 35percent increase in applications.”Doris DavisAssociate Provost of Admissions and EnrollmentCornell University6 Perceptive Software ImageNow for Higher Education

ImageNow at Work in RegistrarStreamline Transcript ProcessingImageNow provides an easily deployed solution tostreamline student transfers. Transcripts from thetransferring school are scanned upon receipt and indexedautomatically. At the same time, ImageNow uses OCRfunctionality to create an electronic output file containingImageNow integrateswith your SIS withoutprogramming.student information, eliminating tedious manual data entryinto the SIS.Expedite Student Information ChangesQuickly process grade changes, add/drop and graduationapplications by electronically capturing, storing androuting them to the appropriate approver. Informationchanges are posted quickly to the student record,providing updated information to students via yourstudent portal and to authorized staff across campus.Create Secure ArchivesImageNow lets you create a secure, accessible archivefor attendance reports, grade rosters and more. Storinghistorical transcripts in ImageNow cuts storage costs,allows you to quickly fulfill transcript requests fromformer students and supports disaster recovery andrecords retention plans.Clicking the ImageNow icondisplays all Sally’s documents.1A former student, Sally Young, calls to request2You locate Sally’s record in your studenta copy of her transcript.information system and click the ImageNowbutton.34You select the transcript from the document list.At Sally’s request, you print the transcript andsend it to her.You have your answer in seconds.You instantly view Sally’stranscript.www.imagenow.com 7

Financial AidQuicken Processing and Award ApprovalIn the 2007-2008 school year, 18 million students enrolled in U.S.colleges and universities1. Nearly 80 percent of these studentsapplied for financial aid, up 25 percent from 2001-20022. ForFinancial Aid offices, this increase translates into thousandsmore applications that flood in during peak times.ImageNow captures student information from any source, includingonline forms, faxes, paperwork and e-mail, and stores it in a secureelectronic repository. Documents are automatically linked to SISrecords and completed files are sent directly to staff for review.The results include faster award decisions, elevated productivityand reduced overhead.ImageNow at Work in Financial AidImageNow Technology FocusConsolidate Student DocumentsElectronic document capture and storage protects student privacy, eliminatesthe space constraints of paper files and makes access as easy as one click.ImageNow Printer and DirectPrint CaptureExpedite Awards Approval ProcessEliminate the burden of printing by creatingelectronic TIFF images of documents likereports, spreadsheets, Microsoft Worddocuments and e-mail messages and thenimporting them directly into the ImageNowrepository.Instant access to student applications and other pertinent paperwork allowsstaff working in the office and at home to process financial aid requests morequickly. ImageNow Workflow electronically routes documents to appropriatestaff members across campus or across the country to speed review and aidawards.Process Documents Upon ArrivalThese images are instantly accessiblecampuswide.ImageNow captures and categorizes ISIRs, FAFSAs, tax forms, earningsstatements and all other financial aid file components, stores them in theYou can capture single-document printrequests and multi-student print streamsalike. ImageNow’s seamless integrationallows print jobs to be imaged and instantlyaccessible when working on recordsdisplayed in your student informationsystem.ImageNow repository and links them to student records in the SIS for easyretrieval.Improve Student ServiceWith instant access to documents, you can quickly and accurately answerstudent inquiries regarding application or award status. Keep long linesmoving during high service volume times like fall and winter semesterenrollment.“ImageNow reduced the time it takesto process financial aid documentsby 50 percent.”Andrew WojtkowskiSystems AdministratorCollege of Southern Maryland8 Perceptive Software ImageNow for Higher Education1New York Times2National Center for Education Statistics

The SIS displaysCarmen’s record.1As a financial aid counselor, you need to review2You locate her record in the SIS and click3ImageNow displays a list of all records on fileCarmen Johnson’s FAFSA.the ImageNow button.for this student, including her FAFSA, whichyou select.4You view the document and quickly find theinformation you need.You have your answer in seconds.“We are proud of our commitmentto excellence and to serving currentand prospective students. ImageNowundoubtedly plays a vital role in thedaily pursuit of these goals. It is aremarkable product.”ImageNowpresents a listof the student’sdocuments.ImageNow instantlydisplays the FAFSA.Douglas A. LevyAssociate Director of Financial AidUniversity of Michiganwww.imagenow.com 9

Accounts Payable and ProcurementMaintain Operational SuccessAccounts payable and procurement are paper-intensivedepartments. Success depends on how accurately and efficientlyyour staff can process the invoices, packing slips, contracts andother documents that pervade your operation.ImageNow enables you to easily capture, organize, access,manage and route any type of document alongside yourbusiness application, ensuring swift financial processing, timelyreimbursement and increased opportunities for supplier discounts.ImageNow at Work in Accounts Payableand ProcurementImageNow in Action: AutomationUse ImageNow to automate your financial processes suchas invoice matching, approval and exception handling;Collect All Your Financial Documentspayment generation and distribution; travel and expense;Organize invoices, receiving paperwork, proposals, contracts andreceiving and more. Advanced ImageNow technologyall other documents from any source in a single, secure repositorycollects key information from captured documents andto boost productivity.external sources to eliminate tedious steps so staff canInstantly Access the Right DocumentsLink related documents to records in your accounting software or any otherbusiness application for instant retrieval from any location.concentrate on valuable projects and tasks.Impact of ImageNow automation in accountspayable and procurement:Energize Your Workflow Simplified processes using data from documentsRoute documents automatically to the right place for faster approval and Enhanced information sharing between applicationspayment rather than waiting for paperwork to be delivered and processed.Reduce Manual ProcessingAutomate routine tasks so staff can focus on exceptions and critical issuesinstead of dealing with paperwork. Hands-off invoice matching, approval and payment Reduced manual steps and processing errors Immediate access to packet of related documentsImmediately Respond to InquiriesReplace file cabinet searches and callbacks with real-time access to preciseinformation that enables staff to provide immediate answers to vendors andcolleagues.Improve Business Process ManagementAnalyze productivity statistics, identify bottlenecks and more withcomprehensive yet easy-to-use reporting features.“ I know of no other university orgovernment unit that can processreimbursements as quickly as wedo with ImageNow. Literally, youcan take a trip, submit yourreimbursement request, andthe minute we get it, it’s paid thatday and in your bank accountthat night. It’s amazing.”Tom PearsonDirector of Procurement ServicesGeorgia Institute of Technology10 Perceptive Software ImageNow for Higher Education

Human ResourcesManage Your People ProcessesTo deliver superior service to faculty, staff and studentworkers, your school must hire and retain the mostImageNow in Action: Securitytalented personnel. That’s not an easy task when you’reThe security of personal information is an ever-increasing priority for allswimming in a sea of resumés, applications, payrollorganizations, particularly colleges and universities, and the human resourcesinquiries and more.department is tasked with a tall order to meet compliance guidelinesWith ImageNow, all employee information is centralizedand secure. Applicant and personnel documents alike arecaptured, stored and accessible electronically, enablingyou to retrieve a resumé or answer a payroll questioninstantly and directly from your human resourcesapplication.such as HIPAA and FERPA. With ImageNow, you can rest assured thatconfidential documentation relating to student workers, faculty and staffremains confidential with powerful security features, including:Digital Signatures: Electronically sign documents using advancedpublic-key infrastructure technology.Annotations: Define flexible access rules for annotations and combinethem with digital signatures.Benefits Enterprise-WideRedaction: Conceal sensitive data in a document while preservingthe state of the original.Centralize Employee RecordsCreate a secure and instantly accessible repositoryfor all HR-related documents.Enhance Employee PrivacyEliminate photocopies of records, ensuring that sensitivecontent remains private.Streamline Core ProcessesSimplify recruiting, onboarding, faculty credentialing,performance management and other initiatives.Encryption: ImageNow supports the latest encryption standardsand is Common Criteria (EAL2 ) certified.Authentication: ImageNow provides a variety of methods to authenticateusers and track document access.User and Document Privileges: Tightly control access to distinct systemfunctions, documents and document types.Auditing: Easily configure audit templates to log more than 150 differentImageNow functions.Protect Corporate RecordsMinimize the potential for misfiled or lost employeedocumentation.Speed Information SharingAutomatically distribute job requisitions, resumés,benefit documents and more.Rapidly Resolve IssuesInstantly view tax, benefit and other HR-related documentsto resolve discrepancies promptly.Enhance Regulatory ComplianceQuickly and easily audit employee records for internalor external audits and satisfy HIPAA and FERPArequirements.Reallocate Work to Available ResourcesShift HR and payroll tasks around based on currentworkload.“ ImageNow is easy to implement, learn and use.We instantly access important documentswithout leaving our desk. Information is nowat our fingertips.”Gary LeitnakerAssistant Vice President, Division of Human Resourcesand Parking ServicesKansas State Universitywww.imagenow.com 11

ImageNow at Work Across CampusEfficiencies in All DepartmentsImageNow solutions can be extended to any department to improveInstead of wasting time filing, photocopying and retrievingproductivity, speed business processes and enhance student service.hard copies, associates can concentrate on meeting theAny office dealing with the inefficiencies of processing paperwork canneeds of students and colleagues. With ImageNow, servicebenefit from the powerful yet easy-to-use capabilities of ImageNow.to students is more effective, housing allocations andThrough hands-on implementation and training, we equip you withthe skills to manage ImageNow independently, enabling you toconference planning are completed more quickly and staffmembers are more productive.extend the benefits of enterprise document management, imagingAthletic Departmentand workflow across campus at your own pace.The athletic department is a self-contained enterpriseThe ability of ImageNow to integrate with virtually any studentthat includes AP and procurement, human resources,facilities management, recruiting and many other businessinformation and business system without programming makes it easyfunctions. The ability of ImageNow to fit into any workflowto introduce ImageNow to new areas. And because instant access toprocess and to work in concert with any softwarerelevant documents is effortless for users of any skill level, ImageNowapplication makes it the ideal fit for the diverse documentencourages a high level of usage from the outset, delivering anmanagement challenges of this department. Implementingimmediate return on investment. Best of all, flexible licensing optionsenable you to expand ImageNow campuswide cost-effectively,leaving more in your technology budget for other projects.ImageNow can speed the completion of daily tasks, elevatestaff productivity and reduce paper-related overhead.ImageNow security privileges protect documents storedin the product’s repository, so using ImageNow to manageemployee and student records supports compliance with“The scalability of ImageNow is one of itsgreatest assets. I can see it being usedin every department because it easilyconfigures to fit into any businessfunction.”John GroverAssociate Director of Systems and OperationsUniversity of Maine SystemFERPA, HIPAA and other regulatory acts. Advancedreporting features facilitate easy monitoring of documentedactivities, helping the athletic department fulfill therequirements of NCAA audits and other regulatoryinitiatives.Health ServicesWhen students check into your health services center,they want appropriate treatment and services quickly.ImageNow allows employees to import an entireadmissions packet with a single click and ensures thecollection and accuracy of required documents. This allowsstudents to receive care without delay. Because employeesAdvancementImageNow allows you to organize pledge cards, checks, annual reportsStoring students’ medical records in ImageNow allowsintegration with your donor management system enables authorized userscounselors, physicians and nurses to access H&P forms,to retrieve pertinent documents instantly, so you can immediately answermedical histories and any other document with a singlequestions from donors and colleagues.click. Other benefits include reduced storage and officeapproval and assimilation, ensuring donations go to the appropriate programfaster than ever before. ImageNow also allows managers to track financialmetrics and to quickly provide auditors with the detailed information they need.Residential LifeManaging the paperwork associated with on-campus housing and meeting/conference facilities is time-consuming and costly. Scanning and importinghousing applications, meeting room requests, correspondence and all otherpertinent documents into ImageNow puts employees just one click awayfrom the information they need. they can focus on meeting students’ needs.and all other donor information in a single, secure electronic repository. TightReplacing paper-based processes with automated workflow speeds donation12are not wasting time photocopying and filing documents,Perceptive Software ImageNow for Higher Educationsupply costs, support of FERPA and HIPAA mandatesand a faster revenue cycle.Auxiliary ServicesAchieve new levels of efficiency and provide bettercustomer service by placing key documents at employees’fingertips. Use ImageNow to manage paperwork andimprove performance in areas such as campus diningservices, campus store operations, packing, transportationand many others.

Legal and ComplianceSupport Data Security and Regulatory ComplianceGiven the innate vulnerability of paper, document imagingis an ideal tool for helping keep legally binding documentssecure from unauthorized viewing and tampering as wellas in cases of disaster. ImageNow’s unique architectureensures easy access to documents for authorized users,while utilizing proven, industry-standard security featuresto keep others out.Meeting today’s regulatory mandates requires cost-effectivemethods to address multiple requirements simultaneously.Perceptive Software understands the compliance issuesyour school faces and offers solutions you can leverageas part of your overall comp

WebNow , the full-featured, browser-based companion to ImageNow, extends single-click document access and other powerful ImageNow features beyond campus offices, enabling admissions and financial aid counselors to evaluate student files from at home or on the road. Vendor independence is our ultimate goal for you; that's why