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D E PA R T M E N T O F H U M A N R E S O U R C E SCOMMITMENT, DEDICATIONEXCELLENCE, SERVICE, INNOVATIONRECOGNIZE EMPLOYEESCELEBRATE OUTSTANDING CONTRIBUTIONSTHANK YOU, WELL DONEEMPLOYEE RECOGNITION AWARDS GUIDEOur commitment to recognizing the dedicationand outstanding contributions of employeeswww.uwindsor.ca/employeerecognition

The University of Windsor is committed to recognizing thededication and outstanding contributions of employeesThe University of Windsor’s mission, “Enablingpeople to make a better world through education,scholarship, research and engagement” wouldnot be achieved without the dedication andoutstanding contributions of faculty and staff.On behalf of the University of Windsor, theDepartment of Human Resources recognizesand celebrates the commitment andcontributions of employees through thefollowing awards and events:25 Years of Service AwardEmployees celebrating their 25 years ofservice milestone are honoured annuallyat a recognition lunch.Years of Service AwardsThe Years of Service Awards recognize andhonour University employees celebrating 10,20, 30 and 40 years of service milestones.Employees celebrating these milestones areinvited to a recognition breakfast.Employee Recognition Awards ProgramThe Employee Recognition Awards Programhas been designed to formally recognize andcelebrate the outstanding contributions ofemployees to the achievement of the missionand vision of the University. The awards programconsists of eight (8) awards.2University of Windsor Employee Recognition Awards Guide Service Excellence Award – Individuals Service Excellence Award – Team Service Excellence Award –The First 5 Years of Employment Excellence in Leadership Award Impact Award “U” Make A Difference Award UWindsor Spirit Award Excellence in Health & Safety AwardThese awards support the University’s mission,vision and strategic priorities. They reinforce theimportance of service, innovation, teamwork,leadership, safety and community involvement.This program provides opportunities for allemployees to be recognized for their outstandingservice to the University. Being recognized andrecognizing others builds a supportive andpositive workplace and contributes to makingthe University of Windsor the best place towork and learn.This document provides an overview of theawards criteria as well as the nomination andselection process. The Employee RecognitionAwards Guide and the Nomination Forms can bedownloaded from the following isit the Employee Recognition website to learnmore about the recognition activities sponsoredby the Department of Human Resources:www.uwindsor.ca/employeerecognition

Overview of AwardsSERVICE EXCELLENCE AWARD –SERVICE EXCELLENCE AWARD –INDIVIDUALSTEAMPurpose:To recognize excellence in service and supportto students, faculty, staff and/or other serviceusers. Service excellence is demonstrated byconsistently delivering service that exemplifiesthe UWindsor Service Standards.A maximum of two awards will be givenannually.All essential criteria must be met in order tobe eligible for an award.Essential Criteria: Demonstrate the provision of the highest level ofservice to students and/or other service users Demonstrate high standards of professionalism Promote a work and service environment that isrespectful, collegial and supportiveOther Criteria: Demonstrate creativity and initiative inimproving service quality Exhibit a desire to improve service bycontinuously expanding their knowledgeand skills Serve as a role model in the provision ofexcellent servicesEligibility:Full- and part-time permanent employeeswith a minimum of five years of service.Purpose:To recognize excellence in service and supportto students, faculty, staff and/or other serviceusers. Service excellence is demonstrated byconsistently delivering service that exemplifiesthe UWindsor Service Standards.One award will be given annually. All essentialcriteria must be met in order to be eligible foran award.Essential Criteria: Demonstrate the provision of the highest level ofservice to students and/or other service users Demonstrate high standards of professionalism Promote a work and service environment that isrespectful, collegial and supportive Work collaboratively encouraging participationand openness while sharing ideas,responsibility and skillsOther Criteria: Demonstrate creativity and initiative inimproving service quality Exhibit a desire to improve service bycontinuously expanding their knowledgeand skills Serve as role models in the provision ofexcellent servicesEligibility:Teams of two or more full- or part-timeemployees. Team members can be from thesame faculty or service area or from differentareas that have come together to work on aspecific project.www.uwindsor.ca/employeerecognition3

SERVICE EXCELLENCE AWARD –EXCELLENCE INFIRST 5 YEARS OF SERVICELEADERSHIP AWARDPurpose:Purpose:To recognize individuals new to the University forexcellence in service and support to students,faculty, staff and/or other service users. Serviceexcellence is demonstrated by consistentlydelivering service that exemplifies the UWindsorService Standards.To recognize excellence in leadership involvingpeople, events, programs, projects and/or teams.One award will be given annually. All essentialcriteria must be met in order to be eligible foran award.Essential Criteria:Essential Criteria: Demonstrate the provision of the highest level ofservice to students and/or other service users Demonstrate high standards of professionalism Be an excellent role model Inspire others to work collaboratively andcreatively Demonstrate initiative Promote a work environment that isrespectful, collegial and supportive Promote a work and service environment that isrespectful, collegial and supportive Foster pride in UWindsorOther Criteria: Lead an effective team to achieve results Demonstrate creativity and initiative inimproving service quality Actively involved in mentorship anddevelopment of others Exhibit a desire to improve service bycontinuously expanding their knowledgeand skills Serve as a role model in the provision ofexcellent servicesEligibility:Full- and part-time permanent employeeswith less than five years of service4One award will be given annually. All essentialcriteria must be met in order to be eligible foran award.University of Windsor Employee Recognition Awards GuideOther Criteria:Eligibility:Full- or part-time permanent employeeswho demonstrate leadership qualities.

I M PACT AWA R D“U” MAKE A DIFFERENCE AWARDPurpose:Purpose:To recognize individuals or teams who havedeveloped, revised and/or implemented asystem, tool, process, initiative and/or programwithin their departments or across theUniversity that had a positive impact.To recognize employees who have had animpact on others.One award will be given annually. All essentialcriteria must be met in order to be eligible foran award.Essential Criteria: Have developed, revised and/or implemented asystem, tool, process, initiative and/or programthat has (must meet one (1) of the items listedbelow):- enhanced service delivery- created efficiencies- enhanced productivity- supported sustainability efforts- enhanced the work environmentor the student experience- decreased organizational risks- supported campus beautification effortsOne award will be given annually. All essentialcriteria must be met in order to be eligible foran award.Essential Criteria: Must meet one(1) of the following criteria:- has performed a special act of kindnessor service that has had a positive impacton others (students, colleagues)- has made a positive impact through oncampus “call to action” activities designedto address the needs of individuals,families and/or the community- has improved the morale ofothers through their actions Demonstrated sincere cooperation, positiveattitude and exceptional willingness to assistothers Their efforts and contributions are above andbeyond their regular job duties. The initiative has had a positive impact withintheir department and or across the Universitycommunity Promote a work environment that is respectful,collegial and supportive Promote a work and service environment that isrespectful, collegial and supportiveEligibility:Full- or part-time permanent employeesEligibility:Full- or part-time permanent employees and/ora team of two or more permanent employeeswww.uwindsor.ca/employeerecognition5

UWINDSOR SPIRIT AWARDPurpose:Purpose:To recognize individuals who continuouslydemonstrate UWindsor spirit and/or areexcellent ambassadors of the University.To recognize the contributions that employeesmake in fostering a culture of health and safetyin the workplace.One award will be given annually. All essentialcriteria must be met in order to be eligiblefor an award.One award will be given annually. All essentialcriteria must be met in order to be eligiblefor an award.Essential Criteria:Essential Criteria: Must meet one(1) of the following criteria: Demonstrated commitment to health and safetyin the workplace. Commitment goes beyondthe requirements of the employee(s) role, it isproactive and preventative.- demonstrates UWindsor spirit by activelysupporting and promoting the University- acts as a role model (inspiring,motivating and communicating)- enhances the image of the Universitythrough interactions with others- volunteers for campus initiatives- acts as an ambassador for UWindsor asa great place to work, learn and grow Their efforts and contributions are above andbeyond their regular job duties. Promote a work environment that is respectful,collegial and supportiveEligibility:Full- or part-time permanent employees6E X C E L L E N C E I N H E A LT H & S A F E T Y A W A R DUniversity of Windsor Employee Recognition Awards Guide Works towards continuous improvement ofhealth and safety in the workplace. For exampleactivities/actions taken to prevent injuries orillnesses, prevention of unsafe conditions orpractices. Promote a work and service environment that isrespectful, collegial and supportive.Eligibility:Full- or part-time permanent employees,groups and/or departmental health and safetycommittees.

Overview of the Nomination and Selection ProcessN O M I N AT I O N P R O C E S SSELECTION PROCESS The deadline for nominationsis November 18, 2016 All nominees will receive notification of theirnomination Eligible employees may be nominated byany member of the University community(students, faculty and staff). An individual maybe nominated for more than one (1) award All nominations will be reviewed by theEmployee Recognition Committee Nominators may re-submit prior yearnominations that were not selected for an award It is the responsibility of the nominator to:- complete the appropriate onlinenomination form which can be accessedthrough the Employee RecognitionAwards web-page at www.uwindsor.ca/employeerecognitionawards- obtain two (2) letters of support whichcan be uploaded to the online nominationform or can be submitted electronically toemployeeengagement@uwindsor.ca Only completed nominations will be forwardedto the committee for review Should a member of the committee benominated for an award, that individual will stepdown from the review process to avoid conflictof interest Should a member of the committee nominatean individual/team for an award, that individualwill step down from the review process to avoidconflict of interest The committee may contact the nominator forclarification and/or additional information asrequired Should you have any questions please contact: The committee reserves the right to determinethe eligibility of all nominationsMarcela CiampaChair, Employee Recognition Committee519-253-3000 ext 2060mciampa@uwindsor.ca The committee will make recommendations tothe Vice-President Human Resources based onthe criteria establishedwww.uwindsor.ca/employeerecognition7