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Broward TruancyIntervention Program(BTIP)2016/17
TABLE OF CONTENTSSchool Board Policy1Overview of BTIP/Best Practices2BTIP Call in Log4BTIP Program ServicesSAMPLE BTIP LETTERS1. Beginning of the year2. Haitian-Creole Beginning of the year3. Portuguese Beginning of the year4. Spanish Beginning of the year5. English 5-day Letter6. Haitian Creole 5- day letter7. Portuguese 5-day letter8. Spanish 5-day Letter9. English 10- day letter10. Haitian Creole 10-day letter11. Portuguese 10-day Letter12. Spanish 10- day letter13. Sample Letter for Acceptable documentation14. Haitian Creole -Sample Letter for Acceptable documentation15. Portuguese-Sample Letter for Acceptable documentation16. Spanish-Sample Letter for Acceptable documentation17. Electronic Letter - Middle School 5 day Letter18. Middle school 10 day ce AgreementEnglishHaitian- CreolePortugueseSpanish39404142BTIP 10-DAY CONFERENCE UPDATE44BTIP CONFERENCE CHECK LIST45BTIP ASSESSMENT/ AFFIDAVIT46 - 47State Attorney’s Contact Information49BTIP CODES50
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDAIN A PARTNERSHIP WITH THE BROWARD STATE ATTORNEY’SOFFICE BROWARD TRUANCY INTERVENTION PROGRAM(BTIP)SCHOOL BOARD POLICY(Excerpt from the Code of Student Conduct 20162017)The Broward Truancy Intervention Program (BTIP) is a joint partnershipprogram of the Broward State Attorney’s office and the School Board ofBroward County. The program is designed to prevent excessive absencesthrough parent notification and accountability, school interventions, anddaily monitoring of attendance. Parents are expected to communicate withschool personnel regarding absences. Parents who do not comply arereferred to the State Attorney’s Office for failure to comply with FloridaStatue 1003.27 which provides that a parent commits a misdemeanor of thesecond degree, punishable as provided by law, if the parent refuses or fails tohave a child attend school regularly or refuses to participate in meetingsconcerning the child’s truancy.3
BROWARD TRUANCY INTERVENTION PROGRAM (BTIP)Overview/Best PracticesATTENDANCE MATTERS!BTIP is a partnership between Broward Schools and the Broward State Attorney’sOffice – to address chronic absenteeism in the elementary grades. Students mustattend school and be engaged, in order to achieve academic success. The intentof BTIP is to assist parents in fulfilling their responsibility, to ensure their child’s regularschool attendance.Tier One Strategies to Improve AttendanceAll schools must develop and follow a meaningful attendance plan. Success dependson collaboration, commitment and accountability. Valuable tools and informationcan be found at: www.attendanceworks.org There is a fabulous handout for parents –available in several languages – on that website. That handout can be found in theResources section of this manual.Tier Two Strategies to Improve Attendance5 unexcused absences – a meeting with the parents is scheduled at the school. Aletter is sent to parent by I&T. Meetings are always on Wednesday mornings. Someonefrom the school must be assigned to conduct that meeting. Please include yourschool social worker, if they are at the school on that day. If the social worker is notavailable for the 5-day meeting, have a process in place to refer the case to them forfollow-up - as needed.At the 5-day meeting – attendance laws, policies and procedures should be reviewed withthe parent. Find out the reasons for the absences - and address the concerns. Update thecontact information. Interventions should include (as appropriate):-Attendance Agreement: must be done prior to a 10-day BTIP meeting.-Medical Information/Interventions: Physician’s Verification Form;Hospital/Homebound Packet; medical intervention plan (asthma, diabetes,head lice, etc). Include the school nurse if available and appropriate. Notifythe parent that no future absences will be excused without a doctor’s note.-Social Services: Involve your school social worker for referrals for clothing, food,shelter, financial assistance; referrals for counseling/case management. Enrollthe student in HEART (Homeless Education Program) – if eligible. Providetransportation – if eligible. Refer student to Connect for Success/ReservistsProgram – if that program is available at your school.-Schedule Conferences with Parent and Teachers/Administrator - to discuss anyconcerns.4
Document Interventions and Parent Response. Monitor attendance and continue toprovide interventions as needed. If the parent does not attend the 5-day BTIPmeeting – have a process in place to follow-up with that parent – to assess thesituation and provide interventions as outlined above.Tier Three Strategies to Improve Attendance10 unexcused absences in a 90-day calendar period – BTIP 10-day meeting isscheduled by I&T - with representatives from the district, SAO, school personnel andparents. Parents (via certified letter/return receipt) and school personnel (includingschool social worker) – receive notice of the meeting approximately 3 weeks prior tothe meeting. Interventions should have been ongoing since 5-day BTIP meeting.-When you receive notice of the 10-day meeting, you must discuss the case withyour school social worker, and review all interventions/parent’s response.-Contact the parent ASAP – to find out the reasons for on-going absences, andput additional interventions in place. Document the interventions andresponse.-Determine – along with the school social worker – if the 10-day meeting shouldgo forward – or if there is a legitimate reason to cancel or re-schedule themeeting. Be sure to review the BTIP history (L27) when making that decision.-Notify the parent, and the Student Services Office - of your decision. Ifcancelling, or re-scheduling (only under extenuating circumstances) – be surethat interventions are in place, and there is a system to monitor theattendance. If interventions are not successful after a reasonable monitoringperiod – you must notify the Student Services Office – to reschedule the 10-daymeeting.-If the meeting is going forward – Be sure that the Student Services Office isnotified of the status of the meeting – at least one week prior to the meetingdate. Remind the parent of the date, time, and location – and advise them tobring any documentation to explain the absences. At the meeting – we willreview the current attendance and the attendance history. We will hear thereasons for the absences, and review interventions and parent’s response. Wewill provide recommendations to the parent and school personnel – to addressany concerns. We will determine whether to file the case with the SAO – or tomonitor.-At the 10-day meeting, school personnel and the school social worker shouldbe prepared to give an overview of the family circumstances. They should alsoprovide a summary of interventions that have been provided, and the parent’sresponse. Of course – many parents are not cooperative in these situations,but you MUST document your attempts to work with the family (includingdates). Home visits by the school social worker are mandatory – if the familycannot be reached by phone. Home visits are very useful for assessment datarelated to attendance issues. Develop a way to share information andresources with families who are unresponsive.5
Follow up after 10-day meeting-If the decision is to Monitor – Develop a process at your school, tomonitor the attendance. Someone must be responsible for notifying theStudent Services office – if the attendance does not improve and weneed to file the case with the SAO. The intervention will not be effective –if we are not monitoring progress and response. Monitoring isrecommended when there is no history of attendance concerns, thefamily has encountered temporary circumstances effecting attendance– which are expected to resolve with interventions, and the parent isresponding to interventions.-File – We refer cases to the SAO for further intervention – when theparent is unresponsive to interventions; the student and/or siblings havea history of chronic absenteeism; there is no legitimateevidence/documentation to explain the absences.If we decide to refer the case to the SAO, affidavits are sent to the school(teacher, attendance manager, and administrator). The BTIP Assessment is theaffidavit for the school social worker. Please be sure that you include all ofyour interventions – with dates – in your affidavits/assessment. The judgedepends on good information, for an overview of the family functioning andchallenges they may be facing. We MUST include meaningful interventions thataddress reported reasons for chronic absences. Interventions must becomprehensive and targeted, and the response must be documented – inorder for the judge to make an appropriate decision. If a parent is notcooperative – you must document all attempts to engage the parent, and theirresponse.The complete truancy packet must be picked up by your SRO or local policedepartment – within 2 weeks of the decision to file the case. We want toresolve the case ASAP. The school social worker can provide support andassistance to the school - with completing the truancy packet. A completetruancy packet will include:-3 (or more – if there are multiple children in the family who qualify forBTIP) signed and notarized affidavits from the school – Teacher (for eachchild in family – that we are filing on), Administrator (one for the family),and Attendance Manager (one for the family).-Copy of the Birth Certificate and Registration – for each child in the family- who we are filing on.-Copies of all notes from parents – including doctor’s notes – related toattendance.6
-School Social Worker - BTIP Assessment – reviewed by the StudentServices office – signed and notarized.-Copy of the Conference Form – from the 10-day BTIP meeting (copyprovided to the school – following that meeting).-Copy of the signed Attendance Agreement - and the signed Code ofConduct-All TERMS panels – listed in the affidavits – A03; A05; A06; A07; A15; A17;A21; A23; L27Once all documentation has been gathered, the school must notify the SRO orlocal police department (within 2 weeks following the 10-day meeting). Anofficer will pick up the documents and prepare a Probable Cause Statement(samples available from the SAO or Student Services Office). They will assign acase # and leave that – along with their name and contact information - withthe school. That information should be sent to the Student Services Office fortracking purposes. The case will be reviewed by the State Attorney’s Office,and a hearing will be scheduled. Continue to provide interventions andmonitor the attendance.7
The BTIP process is supported by I&T – with automatic codes entered on TERMS. TERMS codes are alsoentered by school and district personnel - to document interventions. The following flow chart - outlinesthe process for TERMS entries for BTIP cases.Broward Truancy Intervention Procedures/TERMS Codes2016/17All schools must develop an Attendance Plan, and follow it – using appropriateinterventions and documentationCode 045 – Automatic BTIP Enrollment by I&TStudents with 5 or more absences will have their FSI released to the SAO. They willsubpoena the records.Code 042 – Automatic mailing of BTIP 5 day letterI&T will mail the letter – to the parent. The letter will be signed, using the Principal’selectronic signature. The letter will specify a date and time for parent to come to theschool to discuss the attendance concerns. All meetings are held on Wednesdaymornings. School personnel can access the list of parents with 5-day meetings – fromOptispool – on Monday mornings. Letters will have the school address, as the returnaddress. Letters returned to the school indicate a need for immediate addressverification by school personnel.Code 076 – BTIP Parent Contact – Absences ExcusedSchool enters this code – following parent contact that results in absences beingexcused. This stops the BTIP process. The student will be automatically re-enrolled in BTIP– by I&T – if they accrue 5 additional unexcused absences – using Code 045. Do notuse 076 Code – if absences are NOT excused. Use parent conference code instead.Code 079 – Automatic Mailing of 10-Day BTIP LetterI&T will mail a Certified, Return Receipt Requested, letter to the parent of a student whohas accrued 10 unexcused absences. The parent will be required to attend a meetingwith school and district personnel, and a representative from the State Attorney’s Office– to develop a plan for the parent to comply with the State of Florida – CompulsoryAttendance Laws. The letter will specify the date, time and location for that meeting.School personnel are responsible for reminding the parent of that meeting.Code 080 BTIP 10-Day Meeting HeldBTIP manager will enter this code on the TERMS L-panel – when the 10-day meeting hasbeen held. A note will be entered with the outcome of that meeting. Code 081 will beentered if the meeting is canceled.8
RESOURCES-Copies of Parent Letters from Attendance Works (attendanceworks.org) – in all majorlanguages-Beginning of the School Year – BTIP letter to parents (suggested) – in all major languages-Copy of 5-day BTIP letter - sent by I&T – in all major languages-Attendance Agreements – in all major languages (to be used by school personnel –PRIOR to the BTIP 10-day meeting)-BTIP Excessive Absences Letter – in all major languages. You may use this letter when astudent has excessive absences and you are requiring documentation such as adoctor’s note – to excuse future absences.-Copy of 10-day BTIP letters – sent by I&T -in all major languages (sent to the parent –certified/return receipt)-BTIP Codes – list of all codes used by I&T, school personnel and district personnel – forBTIP cases-BTIP Log - for your internal use-School Social Worker Assessment/Affidavit – to be completed and submitted to school– when the case is being referred for court intervention. Must be reviewed andapproved by the Student Services office, signed and notorized.-Affidavits for School Personnel – Administrator (1 for family), Teacher (of each childincluded in the packet), and Attendance Manager (1 for family)-BTIP Checklist – MUST be reviewed and signed by administrator/designee – when filing acase with the State Attorney’s Office. All items on the list – must be gathered together– prior to notifying the local police department to pick up the packet for processing.-State Attorney’s Office Contact Information – list with phone numbers, mailing addressand email addresses for the staff of the Truancy Division-Student Services Office Contact Information – list with phone numbers, mailing addressand email addresses for the School Board BTIP staff-Location List for BTIP 10-Day Meetings – addresses for the meeting locations in the North,Central and South areas-Note for Police Officer - who picks up the truancy packet – advising them of thelocation for delivery and contents of the packet9
-This is a tool you can use to document and track your school based BTIP interventions.Interventions MUST also be documented in TERMS and on BASIS.Broward Truancy Intervention Program(BTIP)LOG FORMSchoolGradeStudent NameD.O.BFSI #Document parent conference related to unexcusedabsence.Update contact information for theparent/guardian. Remind parent about policies andprocedures related to absences.5-day BTIP meeting with parent/guardian - I&T willsend a notice to the parent – with a meetingtime/date with school personnel - to resolveattendance concerns. I&T will enter code 042 inTERMS. In that meeting – review attendance policiesand procedures; have parent sign an AttendanceAgreement; update contact info for parent; refer to theschool social worker – if parent expresses any need forassistance; address any parent concerns; refer to RTIteam or Attendance Intervention team for anyadditional interventions; advise parent that theattendance will be monitored and doctor’s notes arerequired to excuse further absences; advise parent that ongoing unexcused absences may result in a referral to theState Attorney’s Office – for further intervention. Ifparent fails to show for the 5-day meeting, have aprocess ina process in place – to follow up with the parent. Besuretoaddressallofthe10
interventionslistedabove,andrefer to yourschool social worker – if the parent is requestingassistance or identifying needs that are interfering withtheir child’s attendance.DateDocument interventions on the L-Panel in TERMS.Enter 076 if the absences are excused - and the parenthas provided adequate documentation to explain theabsences. This will stop the BTIP process. Theprocess will start again, if the student accumulates 5additionalunexcusedabsences.DateI&T automatically enters Code 074 on the L-panel ofTERMS – when student has 5 unexcused absences.This allows the School Board to release records to theState Attorney’s Office.DateI&T automatically enters Code 079 on the L-panelof TERMS – when a student has 10 unexcusedabsences in a 90 calendar day period. This coderesults in the electronic mailing of a 10-day BTIPletter to the parent/guardian – with a meetingdate/time/place with school and district personneland a representative from the State Attorney’s Office.School personnel will receive notice of that meetingby the Student Services Office. You must respond tothat notice within a week of the meeting – indicatingif you will proceed with the meeting or cancel becausethe parent is responding to interventions, or the schoolhas received sufficient documentations to justify theabsences.DateDiscuss the case with your school social worker.Review the interventions and determine if the parentneeds additional services. Decide if you will keep the10-day meeting as scheduled, or postpone foradditional interventions and monitoring. Inform theparent of the decision. Inform the Student ServicesOffice of the decision – at least one week prior to the10-daymeeting.11
SAMPLE(To be placed on School letterhead)BTIP LETTER – ENGLISH BEGINNING OFTHE YEARDate:Dear Parent /Guardian:A strategic goal of Broward County Schools is expecting that all students will achieve at their highestpotential. In order for your child to be successful in school, he or she needs to attend school each andevery day. Florida laws say that you are responsible for your child's attendance. Section 1003.27,Florida Statues, provides that a parent, or guardian, who refuses or fails to have a child attend schoolregularly, or refuses to participate in meetings concerning the child's truancy, may be subject to courtproceedings.The School Board of Broward County, Florida in partnership with the Broward County StateAttorney's office has established the Broward Truancy Intervention Program (BTIP). The intent of theprogram is to prevent truancy (unexcused absences). Your child's attendance will be monitored on adaily basis and unexcused absences will be reported to you. Should your child accrue 5 unexcusedabsences in a marking period, the State Attorney's Office will be notified, and they will issue asubpoena for your child's records. These records may be used in court against you. The StateAttorney's Office may take appropriate action up to and including criminal prosecution of theparent/guardian of the truant child.You are required to contact the school each time your child is absent and provide the school with thereason for the absence. When you are notified of an unexcused absence, you are required toimmediately contact the school to discuss the situation and to take action to stop the truant behavior.To report absences, you must call the school office at .If you need further information about this truancy prevention program, please co ntact me. Pleasesign and return the form at the bottom of the page indicating you have read and understood theinformation concerning the Broward Truancy Intervention Program.Sincerely,PrincipalI have read and understood the information above regarding the Broward Truancy InterventionProgram (BTIP).Parent /Guardian Signature: Date: HomePhone Work Phone Cell Phone Students Name:Teacher's Name22
SAMPLE (To be placed on school letterhead)LÈT BTIPNAN KÒMANSMAN ANNE ESKOLÈ(BTIP Letter – Beginning of theyear) Haitian -CreoleDat:Pou Manman/Papa, Responsab Legal:Lekòl Broward County ap atann tout elèv-li-yo reyisi epi reyalize potansyèl-yo dapre biestratejik ki nan plan pou lekòl. Pou pitit-ou kapab reyisi lekòl, pitit gason oswa pitit fi-oudwe ale lekòl toulejou. Lalwa Florid deklare fanmi responsab asire pitit-li ale lekòlregilyèman. Seksyon 1003.27, lwa Florid, deklare manman, papa oswa responsab legal, kirefize oswa neglije asire pitit-li vin lekòl regilyèman oswa refize patisipe nan reyinyonkonsènan absans lekòl san pèmisyon toutan pitit-li, yo kapab rele paran-an lajistis.Konsèy Edikasyon Brawad Kaounti, Florid, ann asosiyasyon avèk biwo Broward CountyState Attorney kreye yon pwogram pou prevni absans elèv (Broward Truancy InterventionProgram - BTIP). Entansyon pwogram-nan se prevni abitid absans lekòl san pèmisyon(absans ki pa eskize). Nou kontwole chak jou si pitit-ou prezan oswa absan lekòl epi nou vafè ou konnen tout absans ki pa eskize pitit-ou genyen. Si pitit-ou ta gen yon seri absans kipa eskize, nou va notifye biwo State Attorney's Office, epi biwo-sa-a va voye yon sitasyonpou reklame epi resevwa dosye pitit-ou. Yo kapab sèvi ak dosye-sa-yo kont ou nan yontribinal. Biwo State Attorney's Office kapab pran tout aksyon nesesè epi menm rive pran yonaksyon kriminèl nan tribinal kont paran/responsab legal timoun ki absan lekòl sanpèmisyon.Nou mande-ou pran kontak avèk lekòl pitit-ou chak fwa li absan epi esplike lekòl-larezon absans-lan. Lè nou fè-ou konnen pitit-ou gen yon absans ki pa eskize, nou mandeoupou ou kontakte lekòl-la san pèdi tan pou diskite sitiyasyon-an epi pran aksyon pourete kondwit-sa-a. Pou rapòte yon absans, fò ou rele biwo lekòl-la nan nimewo telefòn.Si ou bezwen plis enfòmasyon sou pwogram prevansyon absans timoun lekòl,tanpri kontakte-mwen. Tanpri siyen epi retounen fòm ki anba paj-la pou montre ouli epi konprann enfòmasyon konsènan pwogram Broward Truancy InterventionProgram.Avèk respè,PrincipalMwen li epi mwen konprann enfòmasyon ki ekri anwo-a konsènan pwogram prevansyontwòp absans lekòl (Broward Truancy Intervention Program - BTIP).Siyati Paran/Responsab Legal:Dat:23
SAMPLE (To be placed on school letterhead)Data:PrezadoPai/Mãe/Guardião:CARTA DO BTIPINÍCIO DO ANO(BTIP Letter - Beginning of theYear) (Portuguese)Uma das metas estratégicas das Escolas do Condado de Broward é a expectativa de que todos osestudantes atinjam o seu máximo potencial. Para que a sua criança seja sucedida na escola, ele ou eladeve frequentar a escola todos os dias. As leis da Flórida estabelecem que você é responsável pelapresença de sua criança na escola. A Seção1003.27 dos Estatutos da Flórida estabelece que o pai/mãe ou guardião que recusar ou falhar comque sua criança frequente a escola regularmente ou se recusar a participar das reuniões referentes àsausências excessivas da criança, pode ser sujeito a processos judiciais.O Conselho Escolar do Condado de Broward, Flórida, em conjunção com a Promotoria do Estado noCondado de Broward (Broward County State Attorney), iniciou o Programa de Intervenção em Casosde Ausências Excessivas de Broward (Broward Truancy Intervention Program - BTIP). O objetivo doprograma é de prevenir a ausência excessiva (ausências não justificadas). A frequência de suacriança será supervisionada diariamente e as ausências não justificadas lhe serão notificadas. Nocaso de sua criança ter uma série de ausências não justificadas, a Promotoria do Estado irá sernotificada, e eles irão emitir uma intimação para obter os registros de sua criança. Estes registrosserão usados contra você no processo. A Promotoria do Estado poderá tomar as medidasapropriadas, incluindo até um processo criminal contra o pai/mãe/guardião da criança.Requer-se que você avise a escola toda vez que a sua criança estiver ausente e apresente o motivo daausência. Quando você for notificado de uma ausência não justificada, requer- se que você contate aescola imediatamente para tratar da situação e tomar a medida necessária para impedir esta condutade ausência. Para comunicar as ausências, você deve ligar para a secretaria da escola no número.Se você precisar de maiores informações sobre este programa de prevenção de ausências excessivas,favor me contatar. Favor assinar abaixo, indicando que você leu e compreendeu a informaçãoreferente ao Programa de Intervenção em Casos de Ausências Excessivas de Broward e entregue àescola.Atenciosamente, DiretorEu li e compreendi a informação acima referente ao Programa de Intervenção em Casos deAusências Excessivas de Broward (Broward Truancy Intervention Program - BTIP).Assinatura do Pai/Mãe/Guardião:Data:24
SAMPLE(To be placed on school letterhead)Fecha:Estimado Padre/Guardián:CARTA DE BTIPCOMIENZO DEL AÑO(BTIP Letter - Beginning of theYear) (Spanish)Una meta estratégica de las escuelas del condado de Broward es la de esperar que todos losestudiantes obtengan el mayor rendimiento posible. Para que su hijo/a tenga éxito en la escuela, élo ella tiene que asistir a la escuela todos los días. Las leyes de la Florida dicen que usted esresponsable de la asistencia de su hijo/a. La sección 1003.27. de los Estatutos de la Floridaestablece que un padre o un guardián que se niega a que su hijo/a asista o deja que no asista a laescuela regularmente, o que se niega a participar en reuniones concernientes al ausentismo escolarde su hijo/a podría tener que ir a un juicio.La Junta Escolar del condado de Broward, Florida, junto con la Oficina del Procurador del Estadoen Broward (Broward County State Attorney) ha iniciado el Programa de Intervención en casos deAusentismo Escolar en Broward (Broward Truancy Intervention Program - BTIP). El propósito deeste programa es de prevenir el ausentismo escolar (las ausencias sin excusa). La asistencia de suhijo/a se va a monitorear diariamente y se le reportarán a usted las ausencias sin excusa. Si suhijo/a tuviera una serie de ausencias sin excusa, la Oficina del Procurador del Estado seránotificada, y emitirá una citación para obtener el expediente escolar de su hijo/a. Este expedientepodría ser utilizado en la corte contra usted. La Oficina del Procurador del Estado puede tomar laacción legal apropiada contra el padre/guardián del/de la niño/a ausentista incluyendo unaacción judicial.Se requiere que usted contacte a la escuela cada vez que su hijo/a esté ausente y que le dé a laescuela una razón por su ausencia. Cuando se le notifique de una ausencia sin excusa, se requiereque contacte inmediatamente a la escuela para discutir la situación y para ponerle fin alcomportamiento ausentista. Para reportar ausencias, debe llamar a la oficina de la escuela al .Si necesita información adicional sobre el programa de prevención del ausentismo escolar, porfavor, póngase en contacto conmigo. Por favor, firme y entregue la planilla al final de la páginaindicando que ha leído y entendido la información concerniente al Programa de Intervención encasos de Ausentismo Escolar en Broward.Atentamente, DirectorHe leído y entendido la información precedente sobre el Programa de Intervención en casos deAusentismo Escolar en Broward (Broward Truancy Intervention Program - BTIP).Firma del padre/guardián:Fecha:25
5-Day BTIP Letter in EnglishThis letter is for your information only.This letter is mailed electronically from ETS.To the Parent/Guardian of:TERESITA REYNALDO(0600000000)th1400 NW 14 COURTPOMPANO BEACH, FL 33064Dear Parent/Guardian:Our attendance records indicate that your child has the equivalent five or more days ofunexcused absences. Please note that these absences may have been accrued through acombination of daily absences and tardies. Sections 1003.24 and 1003.27 of Florida Statutesprovide that a parent or guardian commits a misdemeanor of the second degree, punishable asprovided by law, if the parent or guardian refuses or fails to have a child attend schoolregularly.The Broward Public Schools and the State Attorney’s Office (SAO) have initiated the BrowardTruancy Intervention Program (BTIP). The intent of this program is to prevent truancy. Yourchild’s attendance will continue to be monitored on a daily basis and unexcused absences willbe reported to you.The State Attorney’s Office has issued a subpoena to the school for your child’s records. Unlessyou obtain a protective order from the court, the school will give your child’s records to theState Attorney’s Office in 10 days, pursuant to Florida Statute 1002.22(3) (d)10. The schooldistrict cannot assist you in obtaining a protective order.You are requested to attend a meeting to discuss this serious situation: the unexcused absencesof your child. If you have documentation to show that the absences should be excused basedupon the eight reasons given for excused absences in the Code of Student Conduct, pleasebring them with you to the meeting. The meeting is scheduled as follows:Date:Time:Location:WEDNESDAY SEPTEMBER 21, 201608:15 AMDEERFIELD BEACH ELEMENTARY 650 NE 1 STREETDEERFIELD BCH, FL 33441 754-322-6100Sincerely, PrincipalDEERFIELD BEACH ELEMENTARYYour child’s success in school is important. I expect your child to regularly attend school forthe remainder of the school year.26
5-Day BTIP Letter – in Creole w/English TranslationThis letter is for your information only.This letter is mailed electronically from ETS.Joseph Smith (0600000000)101 PASADENA BLVDPEMBROKE PINES, FL 33024Manman, Papa/Responsab Legal (Dear Parent/Guardian):Dosye prezans ak absans-nou montre absans pitit-ou totalize senk jou absans lekòl oswa plis jou absanski pa eskize. Tanpri pran nòt absans-sa-yo kapab akimile selon yon konbinezon
Broward Truancy Intervention Procedures/TERMS Codes 2016/17 All schools must develop an Attendance Plan, and follow it - using appropriate interventions and documentation Code 045 - Automatic BTIP Enrollment by I&T Students with 5 or more absences will have their FSI released to the SAO. They will subpoena the records.
