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Certificate ofInsurance TrainingAllanAll FF. BBrooks,k MM.A.,A CPCUCPCU, ARM,ARM ARe,AR AURisk ManagerOffice off theOffith ExecutiveEti ViceVi PresidentP id t / COOhttp://www.chapman.edu/RiskMgmt/
AgendaPrincipals of Insurance TrainingChapmanpUniversityy Insurance Requirementsqfor Contractors and VendersMarch, 2012 Risk and Risk ManagementWhyy is Insurance Requiredqof Contractorsand Venders?Chapman University Requirements forEvidence of InsuranceSpecial Program for Special EventsQuestions and AnswersQ
What is Risk? RISK can be defined as “the threat orprobability that an action or event, will(adversely or beneficially) affect anorganization’s ability to achieve its objectives”In simple terms risk is ‘UncertaintyUncertainty ofOutcome’, either from pursuing a futurepositive opportunity, or an existing negativethreat in trying to achieve a current objective.
What is Risk? RISK- In the ISO 31000 world –– Risk is viewed "as the effect ofuncertainty on accomplishingyour business objectives" andrisk management is seen "as adiscipline for managing thatuncertainty"
What is Risk Management? RISK MANAGEMENT is the process ofidentifying, measuring, or assessing risk anddevelopingp g strategiesgto control it.RISK MANAGMENT includes a wide rangeof activities performed within the Universityto identifidentify, assess and contcontrolol theuncertainties which may impact on theUniversity’sy abilityy to achieve its aims,,objectives and opportunities.
Risk Management Strategies Risk Management strategies include:1. avoiding the risk,2 reducing the negative effect of the risk2.risk,3. accepting some or all of theconsequences of a particular riskrisk,and/or4 transferring the risk to another party4.party.
Risk Transfer Risk Transfer is a strategy to avoid the riskby transferring it to other parties.– QUESTION: What are some ways thatChChapmanUniversityU iit transferstfriski k totother parties?
Indemnification and Insurance contractual transfer of risk Indemnification– Chapman University StandardRequirement Insurance– ChapmanpUniversityy StandardRequirement
IndemnityIndemnity: To restore the loss victim toits position prior to the loss occurring. Indemnity Agreement: Agreementwithin which the indemnitor agrees todirectly reimburse the indemnitee – for example, when a contractor directlyreimburses Chapman University.University
Why Indemnity? Indemnification is the part of an agreement thatprovides for one party to bear the monetarycosts, either directly or by reimbursement,reimbursement, forlosses incurred by a second party.Chapman University seeks to hold Contractors,Venders and other suppliers of goods andservices financially responsible for accidentsand injuries for which they are responsible.responsible
ExampleJohn SmithABC Electric, Inc.1234 Any Street., Any town, CA 92614RE: Damage Claim – August 2, 2008As discussed by phone today, this is to request your assistance in expediting payment ofall damage repair costs incurred by Chapman University resulting from the accidentalrelease of water in our property known as Henley Hall resulting from work performedby ABC Electric, Inc. on Saturday, August 2, 2008. On 10/31/08 Our insurer referred theclaim to law firm Cozen & OO'ConnorConnor (anational subrogation law firm) for recoveryof 145,502. 145,502.
Sample Indemnification Language The Contractor/Vender shall defend,indemnify, and hold the University, itsp y, and agentsgharmlessofficers,, employees,from and against any and all liability, loss,expense (including reasonable attorneys'ffees),) or claimsl iforf injuryi jor damagesdthatth tare caused by or result from the negligentor intentional acts or omissions of theContractor/Vender, its officers, agents, oremployees.employees
The Use of Insurance As ARiski k Transferf Tooll The purpose of insurance is to allow for the transfer ofllarge,unpredictabledi t bl risksi k tot a larger,lmore financiallyfii llcapable entity.If you own a home, you will purchase homeowneriinsurancebecausebtheth costt off a ttotalt l lloss tto your hhomeis beyond the financial resources of most persons. Yourpremium dollars are “pooled” with other homeownersand that “pool”pool of funds is available to those who maysuffer a large loss.Small, predictable losses are “retained” by way of adeductible generally 500deductible, 500, 1 1,000,000 2 2,500500 or larger.largerColleges and other businesses similarly use insurance asa risk transfer mechanism.
Contracts IMPORTANT: All business relationships withoutside parties should be fully documented by acontract or purchase order.– When using a Purchase Order, the ChapmanUniversity standard Purchase Order isrequired.– All contracts must be reviewed and approvedb Legall Affairsbyffandd signedd byb theh EVP/Chief/Ch fOperating Officer
Types of Insurance Property InsuranceLiability InsuranceBoiler and MachineryInsuranceDebris Removal InsuranceBuilder’s Risk InsuranceGlass InsuranceInland Marine InsuranceBusiness InterruptionInsuranceOrdinance or Law InsuranceTenant’s Insurance Cyber Liability InsuranceCrime InsuranceFidelity BondsErrors and OmissionsInsuranceMalpractice InsuranceAutomobile InsuranceDirectors’ and Officers’ LiabilityInsuranceWorkers’ CompensationIInsuranceThe list continues
Types of Insurance(our primary focus)General Liability Automobile Liability Workers’W k ’ CompensationCti Excess (Umbrella) Liability Errors & Omissions (Professional Liability)
Insurance Appromise of compensationpfor specificppotentialpfuturelosses in exchange for a periodic payment.Insurance is designed to protect the financial wellwell-beingof an individual, company or other entity in the case ofunexpected loss.Some forms of insurance are required by law, whileothers are optionaloptional.Agreeing to the terms of an insurance policy creates acontract between the insured and the insurer. Inexchangehforf paymentst ffrom ththe iinsuredd ((calledll dpremiums), the insurer agrees to pay the policyholder asum of money upon the occurrence of a specific event.
Why do we require insurance fromContractors/Venders?C/d ? To help assure the availability of financialresources to satisfy the monetaryobligations of the legally responsible party.party
NOTICE TO CONTRACTORS / VENDERS /FACILITY USERS Chapman University requires a Certificate ofInsurance from (1) Contractors, (2) Venders, (3)Other Parties that provide services to or onbehalf of the University, and (4) Various Partiesthat use Chapman University facilities.All such parties shall furnish to the UniversityPRIOR to commencement of work or activity, anAcord *Certificate of Insurance (COI) statingthat there is insurance in effect with certainspecified minimum limits.limits* other formats can be accepted
Contractors and Venders? General ContractorElectrical ContractorPlumbing ContractorRoofing ContractorFencing ContractorArchitects/Engineersh/HVAC ContractorFood Service VenderCustodial ServicesLandscaping Services Bus Companyp yInflatables ProviderResort / CampgroundPerformerSpeakerTechnologyh lVenderdGreek OrganizationsHabitat for HumanityCar DealerUniversity
Minimum Limits an overview CommercialGGenerall LiabilityLi bilit– Each Occurrence 1,000,000 ,,– Products/CompletedOperations Aggregate 1 000 000 1,000,000– Personal andAdvertising Injury 1 000 000 1,000,000– General Aggregate 3,000,000 Business Auto Liability– EachE h OccurrenceO 1,000,000 Workers’ Compensation– CA Statutory– EL: 1,000,000 Increased Limits– As required Other Coverages– Errors and Omissions– Others as required
Coverage Requirementsand LimitsS bjSubjectto ChangeCh NOTE: At the discretion of the ChapmanUniversity Risk Management Department(due to the nature of the contractcontract, activityactivity,event or the number of people inattendance)) higher limitsattendancelimits or otherrequirements may be specified.specified.
Liability InsuranceA business faces liabilities every dayday. Theonly reliable way to protect businessassets is to purchase adequate businessliability insurance. A Commercial General Liability (CGL)insurance policy is the first line of defenseagainst many common claims.claims
Liability Insurance Commercial General Liability (CGL) insuranceprotects a company if a customer or other visitoris injured at their place of business.It would also cover damage or injuries causedby their employees at a client's site.Even if a company is negligent or liable fordamage, injury or loss to another's property,reputation or health,h l h theh businessbcan bebprotected if it is adequately insured.
Liability InsuranceUnder a general liability insurance policy, the insureris obligated to pay the legal costs of a business in acovered liability claim or lawsuit. Covered liability claims include bodily injury,property damage, personal injury, and advertisinginjury (damage from slander or false advertising).advertising) The insurance company also covers compensatoryand general damages. Punitive damages aren't covered under generalliability insurance policies because they'reconsidered to be punishment for intentional acts.
Liability Insurance General liability insurance policies always state amaximum amount that the insurer will payduring the policy period. Usually these policiesalso list the maximum amount the insurer willpay per occurrence.– For example, if a company has a 1 million peroccurrence cap in its liability policy and it'ssuccessfullyy sued for 1.5 million,, the insurer wouldpay 1 million and the business would be responsiblefor paying 500,000.
Evidence of Insurance Proof of the required insurance isevidenced by a Certificate of Insurance onan AcordAcord form,form provided by an insuranceagent or broker. This form must be in thepossession of Chapman University beforethe work or activity starts. The Certificateof Insurance must be filed with thecontract so that it can be retrieved in theevent of a lossloss.
COI(Certificate of Insurance)A COI is a certificate, letter, or documentwhich shows the insurance coverage thatan insured has in place at the time theCOI was issued.issued. A COI is usually issued by an insurancecompany,copa y, insurancesu a ce agent,age , oor bbroker.o e It is commonly referred to as “proofof coveragecoverage.” But,But is it?
Commercial General Liability (CGL) This coverage generally insures most operations of the contractorotherh thanh AutoALiabilityLi bili andd Workers’W k ’ CompensationCi LiabilityLi bili– Occurrence Form: Most CGL policies are written with an"occurrence trigger." This means that the policy in effect at thetitimetheth injuryi jand/ord/ propertyt damagedoccurredd willill respondd totthe claim.– ClaimsClaims--made Form: If the policy is written on a "claims"claims-made“ form,form the current liability insurer will respond (to a claimmade during the policy period) even though the event that gaverise to the claim may have occurred in a prior year. The claimsclaimspercentageg of liabilityymade form is used for onlyy a small pinsurance, mainly for medical malpractice and other types ofprofessional liability.
Occurrence vs.vs ClaimsClaims-MadeAcme Electric Company – Insurance policydate 9/1/20089/1/2008-9/1/2009 Work Performed – August 12,12 2008 Nature of Work – Service of electricalpanel,l etc.t Incident Occurs – December 24, 2008 –Fire, total damages 750,000 QQUESTION: Is there insurance?
Occurrence vs.vs ClaimsClaims-Made Acme Electric Company –Insurance policy date9/1/2008--9/1/20099/1/2008Work Performed – Augustg12, 2008Nature of Work – Serviceof electrical panel,panel etc.etcIncident Occurs –December 24,, 2008 –Fire, total damages 750,000 If Acme has anoccurrence policy, yes,that policy wouldrespondrespond.If Acme had a ClaimsClaims-made policy, the policywould not respondbecause the claim has tooccur and be madeduring the policy term.
Commercial General Liability:ChChapmanUUniversityiit – MinimumMi iLimitsLi itEach Occurrence 1,000,000,, General Aggregate 3,000,000
Commercial General Liability:ChapmanpUniversityyMINIMUM LIMITSMedical Payments (Any one person) 10,000 Products/Completed Operations Aggregate 1,000,000 PersonalPl andd AdvertisingAd ti i InjuryI j 1,000,000
Minimum Limits The insurance limits described herein should beconsidered to be the minimum required. TheChapman University Risk Manager may makeexceptions (for higher or lower limits) if it isdetermined that the exposure is more or lessth contemplatedthantl t dbby ththese requirements.itExposures related to aircraft, watercraft,professional liability and hazardous activities willrequire additional insurance and/or higherinsurance limits.limits
All Certificates of Insurance:MINIMUM REQUIREMENTS The COI should provide specific information as to thed t anddated contract/activity/eventt t/ ti it /t ffor whichhi h ththe CCertificatetifi tis being issued. It may cover all operations of theContractor for the University.yCoverage must be written on an “occurrence” form andmaintained throughout the term of anycontract/activity/event.contract/activity/event
All Certificates of Insurance:MINIMUM REQUIREMENTS By endorsement the COI must reflect “ChapmanUniversity, its trustees, officers, employees,faculty, and agents as an Additional Insuredas their interest may appear with regard to theactivity and/or operations under the subjectContract or AgreementAgreement.”
Commercial General Liability:(MINIMUM REQUIREMENTS) CAUTION: Additional Insured coveragegshould be automatically provided with regardto “work performed” for Chapman University.The Additional Insured Endorsement shouldNOT require a written contract. If it does, besure therehisi suchh a contract.
Commercial General Liability:(MINIMUM REQUIREMENTS) Byy endorsement,, the General Liabilityypolicy must include Waiver of Subrogationin favor of ChapmanpUniversity.y
Commercial General Liability:(MINIMUM REQUIREMENTS) CAUTION: Do not acceptp a policyp y thatlimits coverage to “ongoing operations” ofthe insured. The ppolicyy should alsoprovide coverage for “completedoperations”pof the insured. NOTE:OGenerallyGe e a y you will notot havea e tthiss informationo at o oon aCOI. This requirement is however important for majorconstruction contracts.
Commercial General Liability:(MINIMUM REQUIREMENTS) CAUTION: Do not acceptp a policyp y that iswritten on an indemnification basis. Withsuch a ppolicyy the “insured” must payp y anyyclaim before being reimbursed by theinsurer. NOTE:OGenerallyGe e a y you will notot havea e tthiss informationo at o oon aCOI. This requirement is however important for majorconstruction contracts.
Commercial General Liability:(MINIMUM REQUIREMENTS) CAUTION: Do not acceptp a policyp y thatrequires a selfself-insured retention ordeductible byy the insured that yyou believeto be unreasonably high. NOTE: Larger contractors will often purchase their policywith a large deductible. Be cautious if large deductiblesare used by what you believe to be financially weakercontractors.
Read the Disclaimer The endorsement is essential
CommercialCoe c a GeGenerale a Liability:ab tyAdditional Requirements for ContractorsOwners and Contractors Protective(OCP)() Liability*Liabilityy* Products and Completed Operations*Operations* Explosion,Explosion Collapse and UndergroundHazard*Hazard* * included in broad form CGL of mostmajor insurers
Owners and ContractorsP t ti (OCP) LiabilityProtectiveLi bilitTh CG 00 09 OwnersTheOandd ContractorsC t tProtectiveP t ti (OCP) LiabilityLi bilitCoverage Form (for designated contractors) was developed by ISOto provide coverage for a named insured's vicarious liability. TheTh coverage protectst t an iinsuredd whoh isi suedd becauseboff actionstithat another party performs on behalf (or at the request of) thatinsured. With an OCP policy, an insured is protected for harm ordamage created by work that an independent contractor does forthe insured. It also covers liability related to the insured'sresponsibility of supervising such contractors. For those Contractors who may employ subcontractorssubcontractors, thiscoverage is essential. It is generally included in the CGL policy, butthe Acord COI should be marked to so indicate that coverage isprovided.provided
Hold Harmless and OCP Brandman University Agreement with CranbrookGroup IncGroup,Inc. regarding alterations to WalnutCreek Campus:– Tenant shall indemnifyy and hold harmless Landlord,, and their respectiveppartners, agents, officers and directors, from all costs, expenses,claims, damages and liability arising from (i) the acts of omissions ofTenant or its contractors or subcontractors in performing the work, (ii)the failure of tenant to abide by one or more of the conditions of theConsent, (iii) the designs, specifications, or material utilized in the work,or (iv) any damages to the premises or to the building in which thepremises are located (including roof) arising from the work. Landlord,and their respective partners, agents, officers and directors, shall benamed as an additional insured on Tenant’s Certificate of Liability andCertificate of Workman’s Compensation Insurance.
Products and Completed Operations This coverage provides that liability for real or allegedinjury or damage to work performed by contractors iscovered.– Coverage includes liability incurred by a contractor asthe result of improperly performed work (constructionor installation) after a job has been completed.– Completed operations insurance is purchased bycommercial insureds who provide services (e(e.g.,gplumbers, painters, carpenters).Products and Completed Operations coverage is normallya part of the standard CGL policy. One way ofconfirming such coverage is to state the limits on theCOI.
Broad Form Property Damage This coverage is provided in the current CGLform written in 19861986. Attachment of thisendorsement to a 1973 general liability policyform eliminates the exclusion of property underth care, custody,thet d and/ord/ controlt l off an iinsured.dWithout this endorsement there would be nocoverage under the General Liability Insurancepolicy in the event of damage or destruction ofproperty under the care, custody, and control ofthe insured.
Explosion, Collapse andUnderground HazardExplosion Collapse and Underground Hazard (XCU) coverage isExplosion,required for contractors who grade, trench or dig underground,generally to a depth of greater than 12 inches. CGL policies written by most insurers include coverage for bothpremisesiandd productsproductsd t -completedl t d operations.tiAt timestitheth latterl ttmay be removed by endorsement. This should not be done forcontractors who excavate unless the risk is covered separately or ina wrapwrap-up. CGL insurance written by major insurers generally includes coveragefor the explosion, collapse and underground (XCU) propertyhazards. When XCU protection is provided in the CGL policy,policy it may beremoved by endorsement in whole or in part at the discretion of theinsured or for underwriting reasons. Be sure this is not the case ifyou are contracting with anyone who may be doing this type ofwork.
Commercial General Liability:(Description of Operations)Regular Ongoing Business Relationship– If you have a regular, ongoing business relationship with theContractor/vender, you may request that the description ofoperation be broadly worded, i.e. “all work, operations oractivities of the insured for or on behalf of Chapman University.” ShortShort--term Business Relationship or Contract– If the current business relationship is limited in scope, or if thecontractor’s insurer will not provide a broadly worded scope ofwork for the COI, you may limit the wording to the specific jobth t iis thethatth subjectbj t off ththe contractt t or agreement,t ii.e. “th“the workkof the insured with regard to renovations being performed onChapman University property located at 633 W. Palm. CAUTION: The wordingg should reflect coverageg as relates to “workperformed” for Chapman University. Unless there is a writtencontract that clearly describes the scope of work, you should avoidthe requirement that there be a “written contract” to triggercoverage.g
Primary Insurance For any claims related to any project, thecontractor/vender’s insurance coverageprimaryy insurance and nonnonshall be pcontributory as respects ChapmanUniversity, its trustees, officers,employees,lrepresentativest tiandd assigns.iAny insurance or selfself-insurancemaintained by Chapman University,University itstrustees, officers, employees, or assignsshall be excess of the Contractor'sContractor sinsurance and shall not contribute.
Automobile Liability:ChapmanpUniversityyMINIMUM REQUIREMENTS Commercial Entities:Entities: Business automobile liabilityy with acombined single limit not less that 1,000,000 peroccurrence. For a bus/transportation company,minimum pper occurrence and aggregategg glimits are 5,000,000.Individuals:: 300,000 CSL preferred. Liability ofIndividuals 100 000 per person / 300,000 100,000 300 000 per occurrence;property damage of 50,000 per occurrence can beconsidered.
Automobile Liability:ChapmanpUniversityyMINIMUM REQUIREMENTS Additional Insured Status:Status: Additional Insured status,, asrequested on a General Liability policy is not absolutelyrequired on a Business automobile liability policy. Wegenerallyy ask for it,, with wordinggg as follows:– Chapman University shall be named an additionalinsured for purposes of business auto liabilityinsurance in connection with all owned,owned nonnon--owned,ownedhired or borrowed vehicles used in connection withwork for the University but only to the extent arisingfrom the Contractor or Venders negligence inperformance of such agreement or contract.We can generally accept the COI without the coverageunder objection from the vender.
Workers’ Compensation:ChapmanpUniversityyMINIMUM REQUIREMENTS Worker’so e s CoCompensationpe sat o - StatutoStatutoryy – Assrequired by law in the State of CaliforniaEmployer’s Liability:– 1,000,000 Bodily Injury by Accident - Each Accident 1,000,000 Bodily Injury by Disease - Policy Limit 1,000,000 ,,Bodilyy Injuryj y byy Disease - EachEmployee
State Compensation Fund (SCIF)
State Law – Independent Contractors Senate Bill (SB) 459 – Employment:Independent ContractorsAuthored by Senate Majority Leader Ellen M.Corbett (D(D-San Leandro) and signed by theGovernor, SB 459 adds Section 226.8 to theLabor Code, which imposes significant penaltiesfrom 5,000 to 15,000 per violation and otherremedial actions on employers and others whowillfully misclassify employees as independentcontractors.contractors
State Law – Independent Contractors If it is determined that the employerp y engagedg g in apattern or practice of willfully misclassifying itsemployees, penalties may be assessed as much as 25 000 per violation 25,000violation. Although CaliforniaCalifornia’ss Division ofLabor has no set definition of the term “independentcontractor,” the determination requires an examinationoff court ddecisions andd guidelinesd lfromfregulatorylagencies. In addition, violators must publish, for oneyyear,, a notice regardinggg the violation,, which must beprominently displayed on the employer’s website or, ifthe employer does not have a website, in a locationavailable to both employees and the public.public
Umbrella or Excess Liability:ChapmanpUniversityyMINIMUM REQUIREMENTS Umbrella or Excess Liability insurance maybe used to achieve the above minimumliabilityy limits. The Umbrella or ExcessLiability insurance policy must beendorsed to Chapman University as being“A B“AsBroadd as PPrimaryiPPolicy”.li ”
Cancellation Notice – Old Language It is typically the responsibility of the agent or broker, not theinsurer,u , too notifyo y the insured(s)u d( ) ofo anya y cancellationaa o ofocoverage.Note that the usual Acord Cancellation Notice is very limited.– “Should“Sh ld any off theth describeddib d policiesli i beb cancelledll d beforeb fthe expiration date thereof, the issuing insurer willendeavor to mail 30* days written notice to the certificateh ld namedholderd tot theth left,l ft butb t failuref iltot dod so shallh ll imposeino obligation or liability of any kind upon the insurer, itsagents or representatives.”
Cancellation Notice - Revised Each COI shall specifypy that should anyy of the abovedescribed policies be cancelled before the expirationdate thereof, notice will be delivered in accordance withthe policy provisionsprovisions.
Cancellation Notice – ContractOption Our objective is to “strengthen”strengthen the notice ofcancellation provided to Chapman University.This can be added as a contract term:– Should any of the described policies becancelled or materially changed before theexpiration date thereof, the *CONTRACTOR*shall provide Chapman University with notless than 30 days written notice of suchchange.
Deductibles and SelfSelf-InsuredR t tiRetentions Ideally,dea y, insurancesu a ce sshalla appapplyy oon a firstst dodollarabasis without application of a deductible or selfselfinsured retention unless otherwise specificallyagreed to by the UniversityUniversity.Such approval shall not relieve the contractorfrom the obligation to pay any deductible or selfself-insured retention. Any deductible or selfself-insuredretention shall not exceed 5,000.00 peroccurrence, unlesslotherwisethi approvedd byb thethChapman University Risk Manager.
Approved Insurer Each insurance policy shall be issued byan insurance company or companiesauthorized to do business in the State ofCalifornia or eligible surplus lines insureracceptable to the State and having agentsin California to whom service of processmay be mademade. All such insurers mustmaintain a rating by A.M. Best as “(A“(A-) IX”or better.better
A.M. Best CompanyFinanciall Strengthh Ratings
Assessing Required Limits Dollar value of Project?j– Value of Contract?– Big job / small job?What is the Risk?– Risk to People?– Risk to Property? Nature of Hazards– Welding/Cuttingg/g inexisting structure– Electrical– Other?Still havehquestions?ti? CallC ll RiskRi k Management!Mt!
NOTICE TO CONTRACTORS / VENDERS /FACILITY USERS All Certificates should be sent by mail and/oremail to the contracting party at ChapmanUniversity.ATTN: (Insert name of Chapman University contract manager)ChChapmanUniversityU iiOne University DriveOrange, CA 92866 All CertificatesC tifi t shouldh ld beb sentt or forwardedfd d bybemail to ABrooks@Chapman.eduCertificates of Insurance will be entered into theChapman University consolidated COI databaselocated at https://web.chapman.edu/CertInsure/
What if YOU need a COI evidencingChChapmanUniversityU ii /www chapman edu/RiskMgmt/ http://www.chapman.edu/RiskMgmt/resources.asprces asp Certificate of Insurance Request Form(FormFForm))
Special EventsOutside parties who use ChapmanUniversity facilities for their private events,including events open to members of theChapman University community arerequired to provide evidence of insuranceinsurance. Limits of required insurance aredetermined consistent with the riskrisk.
Special Events – Limitsoff Insurance MAJOR EVENTS:– General Liability: 1,000,000/ 2,000,000– Business Auto: 1,000,000 1 000 000 if autoauto’ss will bebrought on campus in connection with event. MINOR EVENTS:– General Liability: 100,000– Auto:A t 15/30/5 limitsli it isi insufficient.iffi i t RequireRi100/300//50 minimum; 250,000 CSL.
Special Events The TULIP is a Tenants' and Users' Liability InsuranceP liPolicy,alsol knownkas "Events"Et Coverage".C" It iis usedd bybinstitutions who permit "third parties" to use theirfacilities for specific events. It is NOT intended forinstitutions to shift any of their specific operational risksaway from their own General Liability Policies.Subject to policy terms, it protects both the Facility Userand the Institution against claims by third parties whomay be injured or who lose property as a result ofparticipating in an event.Events may range from very low risk events such asclassroom seminars, receptions or weddings to higherrisk events including camps, sports events or rockconcerts.Go to Risk Management Resources: Special EventsInsurance - TULIP Program (PDF(PDF))
Recordkeeping1.2.33.The Departmentpresponsiblepfor managingg g the contractis responsible for managing all contract terms, includingevidence of insurance.DDevelopl a means tot reviewiallll CertificatesC tifi t off InsuranceI(COI) prior to start of the work or activity. Review theCOI against the contract terms. Assure all coveragesare in place as required by the contract or otherwisemeet appropriate University standards.File the COI with the Contract.Contract
Recordkeeping (cont.)(cont )4.5.6.Enter the COI in the centralized ChapmanpUniversityyCOI Database. https://web.chapman.edu/CertInsure/Access to this database is provided to those personswhoh workk withith thesethdocuments.dt If you needd access,contact Risk Management.Enter key data elements and a PDF attachment of theactual COI. This database will allow for ease in locatinga current COI and provide a means to diary all COI’s forexpiring dates.dates You must have a valid COI to engagethe services of any contractor or vender.
RecapRisk and Risk ManagementWhy is Insurance Required ofContractors and Venders? Chapman University Requirements forEvidence of Insurance Special Program for Special Events Questions and Answers
Allan FF. BrooksBrooks, MM.A.,A CPCUCPCU, ARMARM, AReARe, AURisk ManagerOffice of the Executive Vice President / COOChapman University701 NN. GlassellOrange,, CA 92866OrangePhone 714714-532532-7794abrooks@chapman.eduhttp://www chapman edu/RiskMgmt/http://www.chapman.
(Certificate of Insurance) A COI is a certificate, letter, or document which shows the insurance coverage that an insured has in place at the time the COI was issued. A COI is usually issued by an insurance coco pa y, su a ce age , o b o empany, insurance agent, or broker. It is commonly referred to as "proof of coverageof coverage.
