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Acute PM&R Operating per the standards set by DOH (excluding the Certified RehabilitationRegistered Nurse (CRRN) requirement) in either: WAC 246-976-830, Level I Trauma Rehabilitation DesignationWAC 246-976-840, Level II Trauma Rehabilitation DesignationNote: Acute PM&R is NOT related to, nor does it qualify any facility for, theDOH Acute Trauma Rehabilitation Designation program.For a list of CARF-approved providers, go to CARF International.Conditional approval when waiting for CARF accreditationA hospital not yet accredited by CARF: May apply for or be awarded a 12-month conditional written approval by the agency ifthe facility meets both of the following: Provides the agency with documentation that shows it has started the process ofobtaining full CARF accreditation Is actively operating under CARF standardsIs required to obtain full CARF accreditation within 12 months of the agency’sconditional approval date. If this requirement is not met, the agency sends a letter ofnotification to revoke the conditional written approval.Note: If a hospital is working with a CARF consultant, a letter of active intentshowing time lines of facility operation under CARF standards must be submittedto the agency at the time of application. Full CARF accreditation must be: Obtained within 12 months of the agency’s conditional approval Kept current10

Acute PM&RFinal qualification criteriaA hospital qualifies as an agency-approved Acute PM&R facility when: The facility meets all the applicable requirements in this guide. The agency provides written notification that the facility qualifies to be paid forproviding Acute PM&R services to eligible medical assistance clients.Note: Agency-approved Acute PM&R facilities must meet the generalrequirements in Chapter 182-502 WAC, Administration of Medical Programs-Providers.Is notifying clients of their right to make theirown health care decisions (Advance Directives)required?(42 CFR, 489 Subpart I)All Medicare and Medicaid certified hospitals, nursing facilities, home health agencies, personalcare service agencies, hospices, and managed health care organizations are federally mandated togive all adult clients written information about their rights, under state law, to make their ownhealth care decisions.Clients have the right to: Accept or refuse medical treatment Make decisions concerning their own medical care Formulate an advance directive, such as a living will or durable power of attorney, fortheir health care11

Acute PM&RHow does the agency ensure quality of care forthe client?(WAC 182-550-2541)To ensure quality of care, the agency: May conduct reviews (post-pay or on-site) of any agency-approved Acute PM&R facility Requires a provider of Acute PM&R services to act on any report of substandard care orviolation of the facility’s medical staff bylaws and CARF standards. The provider musthave and follow written procedures that meet both of the following: Provide a resolution to either a complaint or grievance, or both Comply with applicable CARF standards for adults or pediatrics as appropriateA complaint or grievance regarding substandard conditions or care may be investigatedby one or more of the following: DOH JCAHO CARF The agency Other agencies with review authority for agency programsNote: Being selected for an audit does not mean that the business has beenpredetermined to have faulty business practices.12

Client Eligibility(WAC 182-550-2521 (1))How can I verify a patient’s eligibility?Providers must verify that a patient has Washington Apple Health coverage for the date ofservice, and that the client’s benefit package covers the applicable service. This helps preventdelivering a service the agency will not pay for.Verifying eligibility is a two-step process:Step 1. Verify the patient’s eligibility for Washington Apple Health. For detailedinstructions on verifying a patient’s eligibility for Washington Apple Health, see theClient Eligibility, Benefit Packages, and Coverage Limits section in the agency’sProviderOne Billing and Resource Guide.If the patient is eligible for Washington Apple Health, proceed to Step 2. If the patientis not eligible, see the note box below.Step 2. Verify service coverage under the Washington Apple Health client’s benefitpackage. To determine if the requested service is a covered benefit under theWashington Apple Health client’s benefit package, see the agency’s Program BenefitPackages and Scope of Services web page.Note: Patients who wish to apply for Washington Apple Health may do so in oneof the following ways:1.2.3.By visiting the Washington Healthplanfinder’s website at:www.wahealthplanfinder.orgBy calling the Customer Support Center toll-free at: 855-WAFINDER(855-923-4633) or 855-627-9604 (TTY)By mailing the application to:Washington HealthplanfinderPO Box 946Olympia, WA 98507In-person application assistance is also available. To get information about inperson application assistance available in their area, people may visitwww.wahealthplanfinder.org or call the Customer Support Center.13

Acute PM&RAre clients enrolled in an agency-contractedmanaged care organization (MCO) eligible?(WAC182-550-2521 (2))Yes. When verifying eligibility using ProviderOne, if the client is enrolled in an agencycontracted MCO, managed care enrollment will be displayed on the client benefit inquiry screen.If a client is enrolled in an MCO at the time of acute care admission, that plan pays for andcoordinates Acute PM&R services as appropriate. Clients can contact their agency-contractedMCO by calling the telephone number provided to them.Note: To prevent billing denials, check the client’s eligibility prior to schedulingservices and at the time of the service and make sure proper authorization or referralis obtained from the plan. See the agency’s ProviderOne Billing and Resource Guidefor instructions on how to verify a client’s eligibility.Effective January 1, 2017, some fee-for-serviceclients who have other primary health insurancewill be enrolled into managed careOn January 1, 2017, the agency enrolled some fee-for-service Apple Health clients who haveother primary health insurance into an agency-contracted managed care organization (MCO).This change did not affect all fee-for-service Apple Health clients who have other primary healthinsurance. The agency continues to cover some clients under the fee-for-service Apple Healthprogram, such as dual-eligible clients whose primary insurance is Medicare.For additional information, see the agency’s Managed Care web site, under Providers andBillers.Effective April 1, 2016, important changes toApple HealthThese changes are important to all providers because they may affect who willpay for services.Providers serving any Apple Health client should always check eligibility and confirm planenrollment by asking to see the client’s Services Card and/or using the ProviderOne Managed14

Acute PM&RCare Benefit Information Inquiry functionality (HIPAA transaction 270). The response (HIPAAtransaction 271) will provide the current managed care organization (MCO), fee-for-service, andBehavioral Health Organization (BHO) information. See the Southwest Washington ProviderFact Sheet on the agency’s Regional Resources web page.New MCO enrollment policy – earlier enrollmentBeginning April 1, 2016, Washington Apple Health (Medicaid) implemented a new managedcare enrollment policy placing clients into an agency-contracted MCO the same month they aredetermined eligible for managed care as a new or renewing client. This policy eliminates aperson being placed temporarily in fee-for-service while they are waiting to be enrolled in anMCO or reconnected with a prior MCO.New clients are those initially applying for benefits or those with changes in their existingeligibility program that consequently make them eligible for Apple Health Managed Care.Renewing clients are those who have been enrolled with an MCO but have had a break inenrollment and have subsequently renewed their eligibility.Clients currently in fee-for-service or currently enrolled in an MCO are not affected by thischange. Clients in fee-for-service who have a change in the program they are eligible for may beenrolled into Apple Health Managed Care depending on the program. In those cases, thisenrollment policy will apply.How does this policy affect providers? Providers must check eligibility and know when a client is enrolled and with whichMCO. For help with enrolling, clients can refer to the Washington Healthplanfinder’s GetHelp Enrolling page. MCOs have retroactive authorization and notification policies in place. The provider mustknow the MCO’s requirements and be compliant with the MCO’s new policies.Behavioral Health Organization (BHO)The Department of Social and Health Services (DSHS) manages the contracts for behavioralhealth (mental health and substance use disorder (SUD)) services for nine of the RegionalService Areas (RSA) in the state, excluding Clark and Skamania counties in the SouthwestWashington (SW WA) Region. BHOs will replace the Regional Support Networks (RSNs).Inpatient mental health services continue to be provided as described in the inpatient section ofthe Mental Health Services Billing Guide. BHOs use the Access to Care Standards (ACS) formental health conditions and American Society of Addiction Medicine (ASAM) criteria for SUDconditions to determine client’s appropriateness for this level of care.15

Acute PM&RFully Integrated Managed Care (FIMC)Clark and Skamania Counties, also known as SW WA region, is the first region in WashingtonState to implement the FIMC system. This means that physical health services, all levels ofmental health services, and drug and alcohol treatment are coordinated through one managedcare plan. Neither the RSN nor the BHO will provide behavioral health services in thesecounties.Clients must choose to enroll in either Community Health Plan of Washington (CHPW) orMolina Healthcare of Washington (MHW). If they do not choose, they are auto-enrolled into oneof the two plans. Each plan is responsible for providing integrated services that include inpatientand outpatient behavioral health services, including all SUD services, inpatient mental health andall levels of outpatient mental health services, as well as providing its own providercredentialing, prior authorization requirements and billing requirements.Beacon Health Options provides mental health crisis services to the entire population inSouthwest Washington. This includes inpatient mental health services that fall under theInvoluntary Treatment Act for individuals who are not eligible for or enrolled in Medicaid, andshort-term substance use disorder (SUD) crisis services in the SW WA region. Within theiravailable funding, Beacon has the discretion to provide outpatient or voluntary inpatient mentalhealth services for individuals who are not eligible for Medicaid. Beacon Health Options is alsoresponsible for managing voluntary psychiatric inpatient hospital admissions for non-Medicaidclients.In the SW WA region some clients are not enrolled in CHPW or Molina for FIMC, but willremain in Apple Health fee-for-service managed by the agency. These clients include: Dual eligible – Medicare/MedicaidAmerican Indian/Alaska Native (AI/AN)Medically needyClients who have met their spenddownNoncitizen pregnant womenIndividuals in Institutions for Mental Diseases (IMD)Long-term care residents who are currently in fee-for-serviceClients who have coverage with another carrierSince there is no BHO (RSN) in these counties, Medicaid fee-for-service clients receive complexbehavioral health services through the Behavioral Health Services Only (BHSO) programmanaged by MHW and CHPW in SW WA region. These clients choose from CHPW or MHWfor behavioral health services offered with the BHSO or will be auto-enrolled into one of the twoplans. A BHSO fact sheet is available online.16

Acute PM&RApple Health Core Connections (AHCC)Coordinated Care of Washington (CCW) will provide all physical health care (medical) benefits,lower-intensity outpatient mental health benefits, and care coordination for all Washington Statefoster care enrollees. These clients include: Children and youth under the age of 21 who are in foster careChildren and youth under the age of 21 who are receiving adoption supportYoung adults age 18 to 26 years old who age out of foster care on or after their 18thbirthdayAmerican Indian/Alaska Native (AI/AN) children will not be auto-enrolled, but may opt intoCCW. All other eligible clients will be auto-enrolled.AHCC complex mental health and substance use disorderservicesAHCC clients who live in Skamania or Clark County receive complex behavioral health benefitsthrough the Behavioral Health Services Only (BHSO) program in the SW WA region. Theseclients will choose between CHPW or MHW for behavioral health services, or they will be autoenrolled into one of the two plans. CHPW and MHW will use the BHO Access to Care Standardsto support determining appropriate level of care, and whether the services should be provided bythe BHSO program or CCW.AHCC clients who live outside Skamania or Clark County will receive complex mental healthand substance use disorder services from the BHO and managed by DSHS.17

Acute PM&RContact Information for Southwest WashingtonBeginning on April 1, 2016, there will not be an RSN/BHO in Clark and Skamania counties.Providers and clients must call the agency-contracted MCO for questions, or call Beacon HealthOptions for questions related to an individual who is not eligible for or enrolled in Medicaid.If a provider does not know which MCO a client is enrolled in, this information can located bylooking up the patient assignment in ProviderOne.To contact Molina, Community Health Plan of Washington, or Beacon Health Options,please call:Molina Healthcare ofWashington, Inc.1-800-869-7165Community Health Plan ofWashington1-866-418-1009Beacon Health OptionsBeacon Health Options1-855-228-6502How does this affect the Acute Physical Medicine andRehabilitation Program?The majority of eligible clients will be assigned to an MCO. If clients are newly eligible, theirenrollment with the MCO will start on the first day of the month of enrollment.Starting April 1, 2016, when a client or a client’s representative applies for eligibility, theHealthplanfinder will determine if the client is eligible. If eligible, the client will be able to pickone of the managed care plans or be assigned to one. As a result, most clients will be in amanaged care plan before admission to PM&R.The managed care plan assignment can be found in ProviderOne.18

Acute PM&RAre Primary Care Case Management (PCCM)clients eligible?Yes. Providers must follow the agency’s ProviderOne Billing and Resource Guide. These billingrequirements include, but are not limited to: Time limits for submitting and resubmitting claims and adjustments;What fee to bill the agency for eligible clients;When providers may bill a client;How to bill for services provided to primary care case management (PCCM) clients;Billing for clients eligible for both Medicare and Medicaid;Third-party liability; andRecord-keeping requirements.Note: To prevent billing denials, check the client’s eligibility prior to schedulingservices and at the time of the service and make sure

hospital stay in which an acute inpatient or observation level of care is not medically necessary, and a lower level of care is appropriate. (WAC 182-550-1050) Administrative day rate - The agency's statewide Medicaid average daily nursing facility rate. (WAC 182-550-1050) Commission on Accreditation of Rehabilitation Facilities (CARF) - See