WIXLIB

Non Clinical Temporary and FixedTerm Staff FrameworkCustomer guidance document (RM6160)Delivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

Framework reference: RM6160Start date: 30/07/2019End date: 29/07/2023Delivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

ContentsThe Workforce Alliance . 4Introduction to the framework . 4Why use the framework? . 4NHS Improvement maximum wage and price caps . 4Job profiles . 5Supply route . 6Benefits . 6Who can access the framework? . 8Methods of sourcing supply . 8Framework suppliers. 8Rate cards . 8Framework pricing . 8Accessing the framework . 10Delivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

The Workforce AllianceNHS Procurement in Partnership and CrownCommercial Service (CCS) are two publicsector organisations that have come togetherin collaboration with the intent to explore thewhole portfolio of health workforce services aspart of a new Workforce Alliance.Workforce Alliance is pleased to announce thelaunch of new framework agreement RM6160Non Medical Temporary and Fixed Term Staff(NCS). Customers and suppliers will benefitfrom a strong partnership that brings togetherCCS, as the biggest public procurementorganisation in the UK, combined with theextensive expertise and experience that NHSProcurement in Partnership has in the NHS.We have worked closely together on theprocurement, delivery and management of thisservice.2 year basis with theoption to extend for a further 2 years until25/07/2023.Lots 1-6 of this agreement give NHSContracting Authorities and all UK PublicSector bodies, such as Local Government,Universities, Charities and Blue Light Servicesthe ability to secure quality candidatesregionally and nationally across the UK under avariety of specialisms, from the most junior tothe most senior roles including board level.Why use the framework?It is a national agreement, available for useby any public sector contracting body in theUK. It also has approved status with NHSImprovement, in line with their agencyIntroduction to the frameworkrules. You can use this agreement to hireemployees on a temporary or fixed-termThe Non Clinical (NCS) framework offers you aappointment.route to market for all temporary, non-clinicaljob profiles. The framework was awarded on aSuppliers are actively managed and robustinspections are conducted by us to ensure fullcompliance with NHS Employment CheckStandards and Skills for Health.Patient safety and governance are high prioritydrivers as is the ongoing review of supplier’sadherence to these standards.NHS Improvement maximum wageand price capsIn November 2015 NHS England and NHSImprovement (NHS E/I) introduced caps on thetotal amount NHS providers can pay per hourfor an agency worker.Delivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

In addition, NHS E/I required all frameworkSuppliers must always offer whichever is lowerowners to seek approval for currentframeworks.of either the price cap or the framework rate.Job profilesNCS, as well as all the other CCS clinicalThe job profiles available under the frameworkagency frameworks, has NHS E/I approvedstatus, and comply with the price caps. NHSare described in the table below:E/I capped rates are now the default position,with maximum framework rates provided tocontrol the override position in cases wherepatient safety is at risk, and staff cannot beFurther details of roles that fall under each ofthe lots can be found on the “Job Categoriesby Lot” document on the NCS web page.sourced within NHS E/I capped rates.The framework agreement is split into 6 lots as described below:Lot ModelLot 1Admin & Clerical SupplyLot 2Corporate FunctionsSupplyLot 3IT Professionals SupplyLot 4Legal SupplyLot 5Clinical Coding SupplyLot 6Ancillary Staff SupplyThese lots are for the direct award or further competition oftemporary or fixed term workersAdministration and Clinical Secretarial, Finance, Accounts andAudit, HR, IM&T Information and Communication Technology,Health Informatics, Library Services, Medical Secretaries,Procurement and Suppliers, Project Management and PRFinance, Accounts and Audit, HR, Library services, Procurementand Suppliers, Project Management, PR, Senior Business/Administration Management, Media ServicesIM&T, Information and Communication Technology, HealthInformaticsLegal Secretary, Solicitor Consultant, Legal Assistant, Lawyer,Principle Lawyer, Senior LawyerHealth Records Assistant, Clinical Coding Officer Entry Level,Health Records Assistant Higher Level, Clinical Coding Officer,Health Records OfficerCatering, Drivers, Estates i.e. Labourer, electrician, plumber.Hospitality, Security, Sterile Services, Stores (and logistics) andEnvironment and Scientific ServicesDelivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

Supply routeThe framework has been designed to provide maximum flexibility and choice to customerswhen deciding how to deliver their temporary workforce requirements. This flexibility alsoenables customers to work collaboratively without the constraints of geographical lots.Customers can choose Neutral Vendor options, Master Vendor, Managed Service Providers,Statement of Work, Fixed Term Appointment or general Agency Supply.Benefits A clear charge rate: straightforward rate card showing charge rates for both PAYEand limited company temporary workers,including provision for compliance withand rationalisation of suppliers resulting in asingle point of contact, access to acentralised booking system and procedure,providing consolidated invoicing and usageAgency Worker Regulations informationRisk management: focus on managing therisks associated with engaging interimworkers e.g. Agency Worker Regulationsand stakeholder pensionsManagement information: available onEfficiency: through the use of technology Flexible: tailor the agreement with suppliersto meet local requirements, fixed termassignments and international recruitmentdemand for all customers to detail reportedspend Additional savings: through a range ofdiscounts including nominated worker,volume-based level, prompt payment andlength of placement discounts Consistency: standardised terms,specification and assuranceDelivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

Compliance: with all HMRC regulatoryrequirements, including IR35 arrangementsfor deemed PAYE staff. Suppliers are alsocontractually obliged to provide clear andtransparent timesheets and invoices, alongwith beneficial payment terms Over 200 suppliers: with a range ofspecialisms Free of charge: no membership is required.Additionally for NHS Trusts: Compliance: NHS E/I price caps are thedefault pricing position providing compliancewith agency rules Flexibility: an override mechanism allowstrusts to stay “on framework” if they need togo over the price cap to get the right staff toensure patient safetyThere are no hidden or additional charges. Audits: to ensure compliance with NHSEmployers Employment Check StandardsDelivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service

Who can access the framework?Framework suppliersThis framework was created as a solution forA list of the awarded suppliers on thesourcing non clinical staff into the NHS but canbe used by any UK public sector body (localframework can be found on the authorities, education, police forces, not-forprofit organisations etc.) and has a tailorednts/RM6160compliance process to suit all organisations.Rate cardsAccess can be managed via an individualThere are two different rate cards for customers,organisation, a consortium of public sectorbodies or a collaborative procurementorganisation such as a procurement hub, andboth give the same values but one is personalisedfor NHS customers to account for NHS E/I capswill be supported by the Workforce Alliance.Methods of sourcing supplySourcing individuallySource your own requirements to meet yourparticular needs. The Workforce Alliance isavailable to assist with your requirements ifrequired, please do not hesitate to contact theWorkforce Alliance framework manager.CollaborationCollaboration is a strategic option in order tohelp control agency spend, so you may wantto think about collaboration with neighbouringwhile the other is for the rest of the public sector touse. As part of these rate cards the WorkforceAlliance have included an award support toolwhich will enable customers to locate whichsuppliers can provide different roles in differentregions and specialisms. This will rank the eligiblesuppliers that fulfil the criteria in price order toenable customers to select the most economicallyadvantageous tender. This rate card and tooldocument can be requested by contacting theWorkforce Alliance framework manager.Framework pricingThe pricing is built around the NHS Agenda forChange Pay Bands with all suppliers quoting afixed fee against the pay bands.trusts. This can help you align policies onwhen to override the NHS E/I caps to securea worker on exceptional patient safetyAs previously stated, since the introduction ofgrounds, and ensures no single trust in ageographical area is escalating rates higherAgency Rules in November 2015, any trustusing the framework must be offered the lowestthan its neighbours. It is also possible tocollaboratively call-off from the frameworkrate between either the cap rate or theframework rate. Over 85% of NMNC rates areagreement, which allows you to aggregatespend and maximise volume discounts.below the current NHS E/I capped rates.Delivered by:NHS Commercial SolutionsNHS East of England Collaborative Procurement HubNHS London Procurement PartnershipNHS North of England Commercial Procurement CollaborativeCrown Commercial Service