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Client Enrichment SeriesWelcome to today’s presentation onIntroduction to Furniture ProcurementThe presentation will start at 2:00 PM Eastern TimeNote: Phones are automatically muted during the presentation. You have theability to send questions to the host and presenters through your questionspane. They will answer as many of the questions as possible throughout andat the end of the presentation. All questions will be captured, and answerssent to all participants within 2 weeks.GSA Public Buildings Service1

Client Enrichment SeriesIntroduction to Furniture ProcurementHosted by: Dawn Warner, Regional Account Manager,Region 8Presented by: Dianne Juba, Workplace Strategist, TotalWorkplace PMO, GSARahul Asher, Contract Specialist, Integrated WorkplaceAcquisition Center, Federal Acquisition Service

Workplace Furniture Design OptionsGSA Public Buildings Service3

The “Less Is More” TrendLess components, less space, less moneyGSA Public Buildings Service4

Task Chair Features Castors – plastic orchromeSeat HeightArm Height3-way vs. 4-way pivotAdjustable backheightGSA Public Buildings Service5

Task Chair Arms and Base3-way or4-way pivotfeaturePlastic oraluminumbaseGSA Public Buildings Service6

Work SurfacesFree standingGSA Public Buildings ServicePanel supported7

Work SurfacesVarious sizesGSA Public Buildings Service8

Work SurfacesDesktop powerGSA Public Buildings Service9

Work SurfacesEdge-banding optionsGSA Public Buildings ServiceSolid or wood laminateor textured10

Acoustical PanelsSegmented vs. MonolithicGSA Public Buildings Service11

Panel Fabric OptionsGSA Public Buildings Service12

WorkstationsAdjustable Height Work SurfacesGSA Public Buildings Service13

Workstation AccessoriesMonitorArmsKeyboard TraysTask LightPaper ManagementGSA Public Buildings Service14

Panel HeightsCollaborative 36-42” Seated Privacy 54-60” Standing Privacy 65-80”GSA Public Buildings Service15

Low Storage Stationery pedestalsMobile pedestalsPedestal withcushionBench storageLateral filesBookshelvesGSA Public Buildings Service16

Overhead Storage Options1.2.3.Sliding doorsOpen BoxHorizontal hingedGSA Public Buildings Service17

Questions?GSA Public Buildings Service18

Furniture ProcurementGSA Public Buildings Service19

Agenda GSA Integrated Workplace Acquisition Center(IWACenter) Background Furniture Solutions through GSA Multiple AwardSchedules (MAS) BPAs Set-asides National Stock Number Program (NSN) Streamlining Furniture Acquisitions Furniture Acquisition for the Future GSA Public Buildings Service20

GSA IWACenter Background Located in Philadelphia, PA Manages approximately 2,000 contracts forproducts/services worldwide Schedule Sales FY14 approximately 2 Billion Professional staff with furniture and furnishings whohave technical, contracting, advisory and businessdevelopment expertiseGSA Public Buildings Service21

GSA IWACenter Background IWACenter Schedules: 71 – Furniture 36 – Document Management, Copiers, Office Equipment 58 I – Profession Audio-Visual Equip., TVs, DVD players,etc. 71 II K – Comprehensive Furniture Management Services 72 – Furnishings and Floor Coverings 78 – Sports and Fitness Equipment; Promotional Items Website – www.gsa.gov/furnitureGSA Public Buildings Service22

Furniture Solutions Through GSA Schedules GSA Schedules offer a full range of interior design,furniture, and furnishing products– GSA Schedule 71 – Furniture– GSA Schedule 71 IIK – Comprehensive FurnitureManagement Services (CFMS)– GSA Schedule 72 – Furnishings and Floor Coverings Creative GSA Schedules options– Blanket Purchase Agreements (BPAs)– Small Business Set-AsidesGSA Public Buildings Service23

GSA Schedules – Blanket Purchase Agreements Federal Acquisition Regulation (FAR) 8.405-3 ordering activities may establish Blanket PurchaseAgreements (BPAs) under any GSA Schedule contract. Simplifies recurring needs procurement for suppliesand services. Leverages ordering activities’ buying power by takingadvantage of quantity discounts, saving administrativetime, and reducing paperwork. Contractual terms and conditions are contained inGSA Schedule contracts - no need to re-negotiate forGSA Schedule BPAs.GSA Public Buildings Service24

GSA Schedules – Blanket Purchase Agreements Single or Multiple Award BPA for furniture?. Strong opinions on both sides! Perceived benefits of single-award BPA Standardization Inventory minimization Ordering ease/communications Perceived benefits of multiple-award BPA Small business engagement Performance risk mitigation throughredundancy Incentivizes favorable pricing/performanceGSA Public Buildings Service25

GSA Schedules – Small Business Set-Asides Authority is new! Interim rule (November, 2011) amends FAR 8.4 to allow forset-asides when placing new orders/BPAs Agencies may set-aside Schedule orders for any socioeconomicprograms SDVOSB, women-owned, HUBZone, etc Not required Up to ordering CO to decide whether to set-aside Word of caution – The Non-Manufacturer Rule (NMR) applies Small businesses performing under a set-aside must provideproducts from small business manufacturersGSA Public Buildings Service26

Furniture Solutions ThroughNational Stock Number Program (NSN) Established requisitioning solutions under GSA GlobalSupply for multiple furniture product lines General and executive office furniture Dorm and quarters/Industrial furniture BIG advantage - contracts were competitively awarded.No further market research or competition is requiredbefore ordering. Order through GSA Advantage. More info/list of products: www.gsa.gov/furniturensnGSA Public Buildings Service27

Streamlining the Furniture Buying Process Tip #1 – Simplify the Evaluation Criteria andTechnical Specs!- Inform industry to provide only exactly what isrequestedGSA Public Buildings Service28

Streamlining the Furniture Buying Process Tip #2 – Encourage Dialogue During RFQProcess– During RFQ period, encourage industry to askquestions, especially regarding unduly restrictiveand/or ambiguous requirementsGSA Public Buildings Service29

Streamlining the Furniture Buying Process Tip #3 – Award on Initial Quotes– Inform industry on intent to award on initials, andadvise them to provide most competitive price andtechnical quotes up frontGSA Public Buildings Service30

Streamlining the Furniture Buying Process Tip #4 – Find Creative Solutions for NonSchedule Items–Alternatives Work with GSA Schedule ProcurementContracting Officer (PCO) to add items toSchedule before RFQ closes Team with an MAS Schedule provider that hasthe item available under their Schedule Buy off Schedule items separatelyGSA Public Buildings Service31

Streamlining the Furniture Buying Process Tip #5 (Bonus) – Never forget that buyingfurniture in Government is deceptivelychallenging.–“My only advice is to stay aware, listen carefullyand yell for help if you need it.” - Judy BlumeGSA Public Buildings Service32

Furniture Acquisition for the Future Furniture in the Age of Mobile Work– The challenge - Shrinking budgets, smaller federalreal estate footprint, space sharing, increasingreliance on telework Environmental Considerations– Recovered materials for items designated by EPA– Greenguard or brand-equal certified furniture– BIFMA Sustainability standard– Environmental considerations as best valueevaluation factorGSA Public Buildings Service33

Questions?GSA Public Buildings Service34

Thank you for joining us today for a discussion onIntroduction to Furniture Procurement Future sessions March – Introduction to Requirements Development April – Introduction to RWAs and GSA Public Buildings Service35

May – Introduction to Project Management June – Introduction to Leasing July – Advanced Topics in Leasing TODAY – Introduction to Furniture sa.govGSA Public Buildings Service36

Professional staff with furniture and furnishings who have technical, contracting, advisory and business . - Document Management, Copiers, Office Equipment 58 I - Profession Audio-Visual Equip., TVs, DVD players, . Design Studio Created Date: 2/18/2015 8:05:00 AM .