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THE SECRETS OFSUCCESSFULTIME R: The principles and suggestions in this handout and the THE SECRETS OF SUCCESSFUL TIME MANAGEMENT webinar are presented to apply to diverse personal and company situations. Thesematerials and the overall seminar are for general informational and educational purposes only. The materials and the seminar, in general, are presented with the understanding that CareerTrack is not engagedin rendering legal advice. You should always consult an attorney with any legal issues. 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of thisbook may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writingfrom PARK University Enterprises, Inc.

MODULEONE“One cannoteven thinkof managingone’s timeunlessone firstknows whereit goes.”Individual and Team Time WastersEffective Time Management KillersPeter Drucker Procrastination (Lack of focus): Excess distractions (email, phone interruptions, chatting, family, friends): Not managing our energy effectively: Making every day routine (“We’ve always done it this way.even if it doesn’t work!”): Chatting:2 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULEONEExerciseWhere does all the time go? Identify and list your time-wasters during the course of your day.Getting intentional about your day is the first critical step to taking back control.Any of these common time management killers fit? Are there more?How do you feel when these time-wasting events occur?Learn to master this simple equation to take back control over your daily schedule and life: Hot Tip: S.M.A.R.T. Goals- Have you left the “T” out of your goals?3 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULETWO“A goal isa purposetowardwhich youdirect yourendeavors.”John HooverTime Management Best PracticesEstablish and Effective Time Management Tools Change your mindset about the concept of time Communicate get motivated speak the language of getting things done Set clear goals and manage them into objectives and tasks Prioritize Energize identify your peak productivity times and conditions create the optimal physical, mental and emotional conditions for efficiency and productivity Schedule Use individualized time management tools GET IT DONE!We often know what needs to be done; and often know how to do it. We just don’tcorrectly at the decision-making moment. Sometimes, we fail to make adecision. Indecision is a . Priorities are driven by goals.4 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULETWOElements of Goal Management1Set appropriate long term goals (one year or more to achieve).2 Define Objectives (steps necessary to complete the long term goal). Objectives are typically completed in a month or more.3Tasks: develop a series of daily and weekly actions required to meet your objectives.Efficiency in the present will help you have the future of your dreams. How willing are you to go after thethings you know are important to do for your future? Is your time spent in alignment with your goals?Manager’s Tip: Give meaning to each employee’s work by explaining how the assignedobjectives must fit into the team’s long term goals.5 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULETHREEPlan and PrioritizeWrite Down Your Projects and Goals If you know what you want, you can have it Write down goals and create a time frame Refer to your list on a daily basis Use this method for short- and long-term goal settingExerciseWrite down three things you would like to accomplish over the next six months to a year.6 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULETHREEPlan and PrioritizeNext Steps1. Anticipate the obstacles: list ways to erase the obstacles identify the consequences of failing to achieve the goal set deadlines determine your fears and eliminate them2. Once you have determined the above: post the goals, deadlines, and steps to achieve your goal in a place you can view it every day keep the goal, and the steps needed to make it a reality, in a prominent place where it can be readand contemplated on a regular basisTools and Techniques to Make Goals a RealityVision BoardsExerciseSleepAccountabilityPartnerSpeak your goalsout loudJournalingProper NutritionUse of Laws of Belief,Concentration andAttractionConnect to your“Source” Energy7 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULEFOURHow to Prioritize Multiple Projects andDeadlinesOnce you define and manage goals into objectives and tasks, the key is to prioritize. Life would be easier ifyou could tick off one goal before working toward another, wouldn’t it?Answer These QuestionsWho? What? When? Where? Why? Understanding the big picture helps you stay focused.How? How should I complete the task? How will the completed task be measured or evaluated?8 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULEFOURMake Lists and Stick to ThemLists are one of the most effective time management tools for the following reasons: crossing off items motivates improves results gives you control forces you to make decisions about your time organizes thoughtsAllow more time than you think you need to perform necessary tasks. Pad your day by one hourfor interruptions.Technology Ideas: Go paper-free Utilize PDAs — set special alerts and reminders Create a public calendar, allowing co-workers and employees access Create email folders to sort emails; scan emails instead of reading in detail immediately; delete junk email; establish free email accounts for non-essential communications Schedule a time of day for email, voicemail and paper management. Handle only duringthose blocks of time to avoid getting sidetracked Customize voicemail to let people know how to communicate with you based upon theneeds of your day and state when you will be reviewing and returning calls9 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.

MODULEFIVEOrganization and Communication TechniquesTake Control of Your Workday Organization and planning go hand-in-hand: Prioritize and organize your week using the “Four Time Management Quadrants”: Remember: disorganization is a “Waste Zone” activity: Back to basics: simple tips to start getting organized:Hot Tip: Begin tracking time to complete tasks including interruptions and make notes.This tracking system helps you fine tune your daily schedule. Build in “thinkingtime” as you schedule tasks.10 2012 CareerTrack, a division of PARK University Enterprises, Inc. Registered U.S. Patent & Trademark Office and Canadian Trade-Marks office. Except for the inclusion of brief quotations in a review, no part of this book may be reproduced orutilized in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from PARK University Enterprises, Inc.