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5. Networks, in partnership with University offices (UWAA, Advising Career andExploratory Studies “ACES”, academic colleges, etc.), can provide an array ofsocial, educational and career-oriented programs.6. Networks and its members are encouraged to support University engagementefforts in their local and geographical areas (e.g. telephone communications,event promotion via direct mail, email, and social media, alumni career support,volunteering, student recruitment, etc.)Four types of Alumni Networks/Chapters:1. Geographic Chapters: Alumni and friends of UW in specific regions (e.g. WYcounty, state, US region, etc).2. Affinity Chapters: Alumni and friends with a shared common attribute oractivity (e.g., law, energy, etc.).3. Academic Chapters: Alumni who graduated from a specific academic discipline(e.g., MBA, nursing, music, biology, education, business).4. Corporate Chapters: Alumni and friends that share present or former ties to aspecific professional organization (e.g., Microsoft, Boeing, Amazon, Micron, TRowe Price, etc). (Emerging priority)Alumni Network/Chapter Guidelines:The UWAA Board implemented an alumni network/chapter program to enhancethe engagement of alumni and friends of the University worldwide. The Office ofAlumni Relations in partnership with the UWAA Board established guidelines todetermine if a new network/chapter should form and how best to sustain thesegroups. Once launched as an Alumni Network/Chapter, they must adhere to thefollowing guidelines and policies:1. Networks/Chapters are largely volunteer-driven. Although support andresources will be available from the Office of Alumni Relations, the driving forcefor any network/chapter is a group of passionate alumni volunteers, If volunteerleaders are not promoting regular activity, support from the Office of AlumniRelations and the UWAA Board may be withdrawn.2. Network/Chapter dues are not permitted. Networks/Chapters are notpermitted to maintain financial accounts external to the University.3. Networks/Chapters may not create and maintain their own websites. Theymay, however, create their own Facebook pages and/or LinkedIn groups. TheCoordinator of Memberships, Networks and Student Programs will review thesepages and serve as a page administrator upon approval.4. All social networking websites that are used by alumni to advocate anetwork/chapter or event shall maintain an acceptable level of professionalism.Page 8

5. All network/chapter communications and promotional materials (e.g., eventinvitations, announcements, e-news, clothing, etc) must meet UW social mediaand UW branding standards and shall be subject to approval by the Office ofAlumni Relations.6. The University of Wyoming recognizes that alumni have a right to expresstheir opinions in media communications. However, personal opinions should notgive the impression that they reflect or represent the views or position of theUniversity of Wyoming, the Office of Alumni Relations, or the UWAA Board.7. Alumni may not speak on behalf of the UWAA Board without the consent ofthe Office of Alumni Relations.8. The University of Wyoming Foundation maintains and updates the alumnidatabase and on behalf of the University and the UWAA. Any alumni informationprovided to a network/chapter is the property of the University of Wyoming andmay not be sold or used for any purpose other than official University business.General solicitation mailings to alumni are not permitted.9. Neither University funds nor information may be used or distributed tosupport or endorse political activities.10. Any event or initiative with an associated cost must be approved by theOffice of Alumni Relations. In some cases, the network/chapter may receivefunding assistance from the Office of Alumni Relations.11. Only Alumni Relations staff are authorized to sign contracts fornetwork/chapter events.12. Any ventures to raise funds for a specific purpose must be approved by theOffice of Alumni Relations.Starting and Organizing an Alumni Network/Chapter:Concentrations of alumni exist across the United States and around the world. Insome cases, the Office of Alumni Relations may identify groups of alumni incertain areas that would benefit from an organized alumni chapter. In othersituations, alumni may approach the Office of Alumni Relations with the intent toestablish a chapter. The following steps must to be taken to formalize an alumninetwork/chapter.Alumni networks shall have a Network Chair and Assistant Chair to serve as theirrepresentatives to the Office of Alumni Relations and the UWAA Board. Inaddition, the Network must have an active roster of six alumni volunteers. TheNetwork Chair and Assistant Chair will be responsible for planning and executingevents within their prospective region and/or affinity group.1. For geographic based alumni networks, the first step is to define the region’sboundaries. For affinity, academic, and corporate chapters, the uniting interestmust be identified.Page 9

2. The second step is to publish an appeal to alumni in the defined region oraffinity group to serve on the network committee. Diversity in this core groupensures event participation from a broader-based alumni body.3. The third step is to identify a Chair, most likely a member that responded to theappeal to serve in the network, and Assistant Chair. The Network Chair andAssistant of a newly formed network shall complete and submit aNetwork/Chapter Chair and Assistant Chair Profile (Appendix B)Network/Chapter Chair and Assistant Chair Acknowledgement ofResponsibilities (Appendix C) to the UWAA Executive Director.4. Next, a petition for Network/Chapter charter form (See appendix D), with nofewer than 6 member names), and the Network Chair and Assistant Chair’sVolunteer Job Description is submitted by the network committee to theCoordinator of Networks, Memberships and Student Programs in the Office ofAlumni Relations.5. The forms will be submitted to the UWAA board for approval at a regularlyscheduled board meeting. Upon approval, network recognition will be granted.6. Once chartered, the network committee, under the leadership of the Networkand Assistant Chairs, should set network goals. Each network/chapter shall plantheir goals with the assistance of the Coordinator of Networks, Memberships andStudent Programs.7. To maintain the status of a network, all guidelines within this handbook mustbe acknowledged and followed or the network may be dissolved by the UWAABoard.Transition to a Chapter:All of the above guidelines will be required for a chapter. A network may move tochapter status when the network has a Chair, Assistant Chair and one otherleader positon and a roster of 25 members with at least 15 of them being paidand active members of the UWAA. The roster must be supported with names ofthe minimum of 25 roster members with membership status confirmed by theCoordinator of Networks, Memberships and Student Programs.Funding:Networks: Up to 250 for events and activities annuallyChapters: Up to 500 for events and activities annuallyAdditional funding levels may be provided and will be proportional to thecommitment of the leaders, activities and membership development.Page 10

Network/Chapter Roles and ActivitiesThe University of Wyoming Alumni Association will assist in promoting andachieving a values-based relationship with University of Wyoming in thefollowing key areas – not all inclusive:1. Network leaders will be an alumnus or alumna and act as positiveambassadors of the university and in its interests.2. Welcoming all members of the university community to participate inchapters, events and opportunities.3. Fostering the communication and understanding of the university’spriorities and initiatives.4. Encouraging members by helping to advance the mission of theuniversity and the UWAA.5. Encourage other alumni to return to campus to celebrate and supportthe University of Wyoming.6. Recommending qualified student candidates for admission andencouraging enrollment of said candidates to the university.7. Assisting in establishing and identifying internships and employmentopportunities for graduates.7. Sign up for Cowboy2Cowboy informational interview mentorship8. Supporting a commitment to life-long learning.9. Promoting continued philanthropic support of the university.10. Include the UWAA in your communications.11. Promoting alumni-led events by posting them on the UWAA’s webcalendar, and utilizing third-party social media sites and personaloutreach consistent with UW brand standards.!!!!!!!!!!Page 11

12. Submitting attendance lists to the UWAA. If online registration is used,submitting event totals, including walk-in and no-show lists.13.Helps us help you! Respond promptly to inquiries from the UWAA.14.Provide assistance and advice for planning events and recruiting localvolunteers.15.Plan, market, and execute University-led programming.16.Promoting continued philanthropic support of the university.17.Help promote events: mailings, send broadcast e-mails to all alumni,parents, and friends living in the region and post University-sponsoredevents on UWAA’s Web calendar.18.Participate in Network leadership calls to share information.19.Identifying ways to encourage alumni to offer their intellectual,business, networking, and activity to support and strengthen theuniversity.Page 12

Brown and Gold Champions andBrown and Gold CouncilOur alumni volunteers expand the capacity of the University of Wyoming AlumniAssociation work to engage alumni worldwide. With the growth in the number ofalumni volunteers who are supporting the University of Wyoming through activitiesinitiated by the Alumni Association, we desire to recognize the collective effort ofthese volunteers and tap into their experience to inform the board of the experiencein their spheres of influence. We will recognize these collective volunteers in twostructures.Brown and Gold ChampionsThis group is composed of all individual Champions who volunteer their time andtalent to assist with activities, programs, and events designed and authorized bythe UWAA and the University of Wyoming Alumni Association’s board of directors.Brown & Gold CouncilDescription and DutiesThe Association shall create a Brown & GoldCouncil that will consist of Network/Chapter leaders and champions who supportthe Association and its programs in matters including, but not limited to, studentrecruitment, alumni outreach, alumni career support, social gatherings, andcommunity outreach. The Brown & Gold Council are envisioned as the volunteerleaders most closely connected to their individual communities, providing a strongpersonal relationship with UW’s friends and alumni worldwide.The goal is to have robust statewide, nationwide and worldwide representation andparticipation on the Brown & Gold Council. The Council will include leaders andChampions who have distinguished themselves in their support of the University.We will make every effort to ensure thriving networks/chapters are in place in eachWyoming county, Colorado, Utah, Montana, South Dakota, North Dakota, Nebraskaand each United States quadrants: Northwest, Southwest, Northeast, andSoutheast.Selection and AppointmentIn advance of a regularly scheduled boardmeeting, the Executive Director will submit, to the Vice President of the Board, anomination form and supporting documentation for leaders and Champions to beappointed to the Brown and Gold Council. Appendix EThe candidates must be willing to continue to be ambassadors for the Associationand must be a voting members of the Association. The board will consider thenominations at a regular scheduled board meeting. Those candidates receiving aPage 13

majority of the votes of the board members will become members of the Brown andGold Council.TermsMembers shall serve one-two (2) year term with the opportunity to be consideredfor subsequent terms as long as he/she is willing to be an ambassador for theUniversity, is a voting member of the Association and is meeting expectations. Theboard will consider nominations for re-appoint of qualified members at a regularlyscheduled board meeting.Meetings Members of the Brown & Gold Council will be invited to thespring and fall board meetings with time set aside for both networking with theboard and sharing their individual experiences, ideas and concerns. It is anticipatedthat the Council will have its first meeting with the BOD in April or September 2019at the Spring UWAA meeting.Page 14

UWAA Roles and ResponsibilitiesCoordinator of Networks, Memberships, and Student Programs-ChancePrice: (307-766-4168) cprice6@uwyo.eduResponsibilities:1.Communicate with alumni volunteers interested in participating and/or leading anetwork/Chapter and guide them through the process to become an approvedvolunteer.2. Coordinate Network/Chapter participation and activities3. Manage membership program, all marketing materials, new appeal materials, andfront and back end Advance database data collection. Manage UWAA mobileapplication and data.4. Oversee student programs and UWAA RSO Wyo-Gold Student alumni associationor other student programming activities.5. Research, identify, and involve all interested alumni within, and outside a networkand communicate the UWAA’s mission, projects, and objectives.6. Pull all necessary lists to identify alumni in potential network areas.Jon Wiebe – Engagement Associate (307)766-4167 jwiebe1@uwyo.edu1. Respond to all new area network interest forms, make introduction, andcommunicate the mission of the UWAA and next steps for network development inthe area.Coordinate Network/Chapter participation and activities2. Assist in UWAA projects throughout the year such as admitted students, andmanage the Cowboy2Cowboy mentorship program.3. Communicate with and support Champions and Networks and Chapters.Page 15

Event PlanningEvents enhance the connection among alumni, parents, friends, and University ofWyoming. They can be sponsored by the university or by a specificnetwork/chapter. While they may be geared toward, or intentionally serve theneeds of, one segment of the community, they typically are open to all alumni,parents, and friends, and are advertised to the wider regional community thoughthe UWAA’s email, postal mail, and/or in official university publications. They mayalso be promoted through third-party sites like Facebook and LinkedIn.Local network committee meetings and programming meetings areconsidered events, but are not open or advertised to the entire chapter. However,the UWAA should be made aware of these types of meetings so that they can counttoward alumni/chapter engagement. See Appendices F, G, H, I, J,Suggested Events for Your Network/ChapterCultural events Book discussions groups Career/networking events Cinema groups Community service projects Concerts Art exhibitions Guided tours of local landmarks or museums Theater productionsSocial events Athletic events-Watch Party Form (Appendix N)Group meals at restaurantsPicnics or potlucksWalking toursWine tasting/ professional networkingYoung alumni happy hoursGolf tours or other sporting eventsBowlingCocktail receptions or dinners with UW’s presidentDistinguished speaker or lecture with UW alumni, faculty, or administratorPanel discussionsBlack-tie dinnersGarden partiesMusical eventsPlays at the Theatre on campusVolunteering at a local charityAdmission receptionsStudent welcome back for new graduatesPage 16

CommunicationsThe UWAA will work with you to communicate your event or message to alumni,parents, friends or whoever else needs to receive the message. Most ourcommunications are done by email, and from time to time we will do a mailing or asave the date post card. For those without email addresses, we will attempt tocommunicate with them by mail and the event postings that are found in the UWYOMagazine.Facebook and other social mediaAn increasing number of groups are using social media such as Facebook in order topublicize their activities. UWAA has its own Facebook page athttps://www.facebook.com/UWalumniassociationIf you are new to Facebook, to view groups you need to sign up to Facebook, byfilling in some basic personal details at www.facebook.com, after which you canbrowse the UWAA Facebook page.All University of Wyoming Network have their own Facebook Fan Page rather than agroup. Although they look the same, this will allow you and others to post photosand other information to the site.TwitterThe UWAA also uses Twitter to communicate with Alumni andget messages out about events before, during and after they happen. You canfind us at https://twitter.com/wyomingalumniLinkedInIn partnership with the University of Wyoming Foundation and Office of Advising,Career and Exploratory Studies LinkedIn is used both as a communication tooland a mentoring tool for alumni. We are under University of Wyoming f-wyoming/Page 17

Network E-mail addressThe UWAA will provide a UWAA network email if conditions are mutually agreedupon.Network BannerThe UWAA will provide a network banner if conditions are mutually agreed upon.Page 18

Prospective Student Recruiting OpportunitiesSend a note card to an accepted studentWe would ask that you participate in our Admitted Student project during January –April each spring. We ask volunteers to send a note about your experience at UWand how that has made you who you are today. You may want to offer yourcontact information if the student or parents have any questions. Communicatingwith prospective students helps us form a personal bond between UW and thestudent. Congratulating admitted students is a wonderful way for volunteers toshare their personal stories, anecdotes, and enthusiasm for UW.Represent UW at a College FairAttending a college fair is an easy, fun way to represent UW. Fairs increase UW’svisibility in the local community and provide a unique opportunity for personalinteraction between alumni and students. The majority of fairs typically take placeduring the months of August through November, but they can be held throughoutthe year. Most college fairs involve representatives staffing a table or boothalongside other colleges, universities, or organizations. They are one of the mosteffective means to inform students who might not have considered attending UWabout what the university can offer. Subject to coordination with Office ofAdmissions.Participate in regional Admission eventsWork with a team of up to 3 alumni and the University’s Admissions office torepresent UW at special admission events. You may be asked to give a briefpresentation or just be available to answer questions from perspective students andtheir parents. Subject to coordination with Office of Admissions.Participate in Recruiting EventsThe Admissions Office hosts a number of recruiting events. We always welcomevolunteers to attend these events or, in some cases, to contribute locations andoffer planning ideas. Subject to coordination with Office of Admissions.Page 19

Expectations of Recruitment VolunteersKeep your contact information up to dateMake sure you submit or update your contact information through our website,http://www.uwyo.edu/alumni/ . This will ensure we are able to inform you ofrecruiting opportunities and send you all of the appropriate recruiting materials.Keep up to date with UWThe Admissions Office will keep you updated about the status of recruiting andadmissions, but there ar

Oct 11, 2018 · Four types of Alumni Networks/Chapters: 1. Geographic Chapters: Alumni and friends of UW in specific regions (e.g. WY county, state, US region, etc). 2. Affinity Chapters: Alumni and friends with a shared common attribute or activity (e.g., law, energy, etc.). 3. Academic Chapters: Alumni who gradu