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LOUDOUN COUNTY PUBLIC SCHOOLSDEPARTMENT OF BUSINESS & FINANCIAL SERVICESPROCUREMENT DIVISION21000 Education Court, Suite #301Ashburn, VA 20148Phone (571) 252-1270 Fax (571) 252-1432February 1, 2018Contract InformationTitle:Auditorium Dimmer System Inspections, Repairs, andConsulting ServicesIFB/RFP Number:RFP #R17130Supersedes:RFP #R12011Vendor Name:Artistic Concepts Group, IncDebarment Form:Required: No Form on File: Not ApplicableContractor Certification:Required: Yes Form on File: YesVirginia Code 22.1-296.1 the school board shall require thecontractor to provide certificationthat all persons who will providesuch services have not beenconvicted of a felony or any offenseinvolving the sexual molestation orphysical or sexual abuse or rape of achild.Pricing:See attached Pricing Sheet(s)Contract Period:February 1, 2018 – January 31, 2019Contract RenewalNumber:Number of RenewalsRemaining:1Procurement Contact:Sybil SneeProcurement Director:Andrea Philyaw3
LOUDOUN COUNTY PUBLIC SCHOOLSDEPARTMENT OF BUSINESS & FINANCIAL SERVICESPROCUREMENT SERVICES21000 Education Court, Suite #301Ashburn, VA 20148Phone (571) 252-1270 Fax (571) 252-1432January 4, 2017NOTICE OF AWARDRFP #R17130AUDITORIUM DIMMER SYSTEM INSPECTIONS, REPAIRS AND CONSULTINGSERVICESIn order to contract with a vendor for inspections, repairs, and consulting services for auditoriumdimmer systems at all Loudoun County Public Schools’ high and middle schools and the LCPSAdministration Building, the Purchasing Office issued a Request for Proposals (RFP) and notifiedtwenty-eight (28) vendors. The RFP was also posted on the LCPS website. One response wasreceived.Award is being made to Artistic Concepts Group, Incorporated, of Chantilly, Virginia, whose proposalwas deemed fully responsive and responsible.We appreciate your interest in being of service to Loudoun County Public Schools.Andrea PhilyawProcurement Director
LOUDOUN COUNTY PUBLIC SCHOOLSDEPARTMENT OF BUSINESS & FINANCIAL SERVICESPROCUREMENT SERVICES21000 Education Court, Suite #301Ashburn, VA 20148Phone (571) 252-1270 Fax (571) 252-1432RFP #R17130 Auditorium Dimmer System Inspections, Repairs, and Consulting ServicesVendor Info:Artistic Concepts GroupMichael Wysolmerski3675 Concorde Parkway, Suite 850Chantilly, VA 20151PH: 703-631-2213FAX: 703-263-3313info@ArtisticConceptsGroup.com
Contractor:Artistic Concepts Group Inc.Administration Building21000 Education Ct.Ashburn, VA 20148Belmont Ridge MS19045 Upper Belmont Pl.Leesburg, VA 20176Blue Ridge MS551 East A St.Purcellville, VA 20132Briar Woods HS22525 Belmont Ridge Rd.Ashburn, VA 20148Broad Run HS21670 Ashburn Rd.Ashburn, VA 20147Dominion HS21326 August Dr.Sterling, VA 20164Eagle Ridge MS42901 Waxpool Rd.Ashburn, VA 20148Farmwell Station MS44281 Gloucester Pkwy.Ashburn, VA 20147Freedom HS25450 Riding Cener Dr.South Riding, VA 20152Harmony MS38174 West Colonial Hwy.Hamilton, VA 20158LOCATIONIPS-IRW4-0114EIPS-DS1206i48 Quad 41130qSR48 tainmentTechnologyColortranElectronic tained within the TheatricalDimming RackPage 1 of 5Electronic TheatreControlsTexas ScenicElectronic TheatreControlsContained within the TheatricalDimming RackIPS-DR2406Electronic TheatreControlsContained within the TheatricalDimming SystemEntertainmentTechnologyLightronics PCBColortranTexas ScenicIPS-DR2406EntertainmentTechnologyContained within the TheatricalDimming SystemIPS-DR2406Lehigh ElectricalProductsContained within the ained within the TheatricalDimming Systemi48 Quad 41132ColortranLehigh ElectricalProductsElectronic TheatreControlsMODELn/aMANUFACTURERMXMODELHOUSE LIGHT DIMMINGSYSTEMElectronicsDiversified IncMANUFACTURERTHEATRICAL nt 40250Electronic 0002-3ATS-20-6120 400.00 500.00 400.00 400.00 500.00 500.00 500.00 400.00 400.00 400.00Effective February 1, 2018 ‐ January 31, 2019Stagecraft Industries,650004-10Inc.Electronic TheatreControlsStagecraft Industries,IncStagecraft Industries,IncElectronicsDiversified IncHOUSE LIGHTING CONTROL STAGE LIGHTING CONTROL EMERGENCY NELTSPRICEMANUFACTURER MODEL MANUFACTURER MODELMANUFACTURER MODEL(Y/N)AUDITORIUM DIMMER SYSTEM INSPECTIONS, REPAIRS, AND CONSULTING SERVICESPRICING SCHEDULE PART 1 - ANNUAL INSPECTIONSRFP# R17130LOUDOUN COUNTY PUBLIC SCHOOLS
Contractor:Artistic Concepts Group Inc.River Bend MS46240 Algonkian Pkwy.Sterling VA 20165Loudoun County HS415 Dry Mill Rd., SWLeesburg, VA 20175Loudoun Valley HS340 North Maple Ave.Purcellville, VA 20132Mercer MS42149 Greenstone Dr.Aldie, VA 20105Park View HS400 W. Laurel Ave.Sterling, VA 20164Potomac Falls HS46400 Algonkian Pkwy.Sterling, VA 20165John Champe HS41535 Sacred Mountain St.Aldie, VA 20105Heritage HS520 Evergreen Mill Rd.Leesburg, VA 20175J.L. Simpson MS490 Evergreen Mill Rd., SELeesburg, VA 20175J. Michael Lunsford MS26020 Ticonderoga Rd.Chantilly, VA 20152Harper Park MS701 Potomac Station Dr., NELeesburg, VA 20176LOCATIONC21Philips StrandLightingElectronic TheatreControlsElectronic TheatreControlsI48 QuadContained within the TheatricalDimming RackContained within the TheatricalDimming RackSensor 48Lehigh ElectricProductsColortranLehigh ElectricProductsContained within the TheatricalDimming RackDX2-120;DX2-60ColortranPage 2 of 5DRd12-48120 with an Electronic ined within the TheatricalDimming RackI-SeriesQuad;4-1132SH10005 (3)&SH10010 (1)CT500;CTE606 (2)n/aH1604CPE 407Lehigh ElectricProductsn/an/aContained within the TheatricalDimming RackPhilips StrandLightingDX2Contained within the TheatricalDimming RackPhilips StrandLightingContained within the TheatricalDimming Rackn/an/aLehigh ElectricProducts981065Lehigh 4/48YNYYNNYPalette IIManual 100ChannelConsoleContained within the TheatricalDimming RackLehigh ElectricProductsColortranElectronic TheatreControlsElectronic TheatreControlsPhilips StrandLightingYNNYPalette24/48LegacyLehigh ElectricProductsPhilips StrandLightingElement40/500Legacy24/48Electronic TheatreControlsLehigh FDA20030ASU650004-1 400.00 500.00 500.00 400.00 500.00 500.00 500.00 400.00 400.00 500.00 400.00Effective February 1, 2018 ‐ January 31, 2019Stagecraft Industries,Inc.Stagecraft Industries,B650004-1Inc.Stagecraft Industries,Inc.Stagecraft Industries,Inc.Stagecraft Industries,Inc.Cutler-HammerHOUSE LIGHTING CONTROL STAGE LIGHTING CONTROL EMERGENCY NELTSPRICEMANUFACTURER MODEL MANUFACTURER MODELMANUFACTURER MODEL(Y/N)Philips StrandLightingLehigh ElectricProductsMODELContained within the TheatricalDimming RackMANUFACTURERHOUSE LIGHT DIMMINGSYSTEMContained within the TheatricalDimming Rack300; C21Lehigh ElectricProducts; PhilipsStrand LightingC21H10Lehigh ElectricProductsPhilips StrandLightingIPS-IRW &Smartbar2H10MODELEntertainmentTechnology & ETCLehigh ElectricProductsMANUFACTURERTHEATRICAL DIMMINGSYSTEM
Sensor 3H10IPS-DS1206UnisonDR12C21SR48 C21Electronic TheatreControlsLehigh ElectricProductsEntertainmentTechnologyElectronic TheatreControlsPhilips StrandLightingElectronic TheatreControlsPhilips StrandLightingContractor:Artistic Concepts Group Inc.Brambleton MS23070 Learning CircleAshburn, VA 20148Electronic TheatreControlsIQ48 &SR12DX2-22SR48CD21MODELLehigh ElectricProductsElectronic TheatreControlsPhilips StrandLightingMANUFACTURERLOCATION ADDED 2/1/2018Seneca Ridge MS989 Seneca Ridge Dr.Sterling, VA 20164Smart's Mill MS850 N. King St.Leesburg, VA 20176Sterling MS201 W. Holly Ave.Sterling, VA 20164Stone Bridge HS43100 Hay Rd.Ashburn, VA 20147Stone Hill MS23415 Evergreen Ridge Dr.Ashburn, VA 20148Trailside MS20325 Claiborne Pkwy.Ashburn, VA 20147Tuscarora HS801 N. King St.Leesburg, VA 20176Woodgrove HS36811 Allder School Rd.Purcellville, VA 20132Rock Ridge HS43460 Loudoun Reserve Dr.Ashburn, VA 20148Riverside HS19019 Upper Belmont Pl.Leesburg, VA 20176LOCATIONTHEATRICAL DIMMINGSYSTEMMODELPage 3 of 5Electronic TheatreControlsPhilips StrandLightingContained within the TheatricalDimming RackContained within the TheatricalDimming RackElectronic TheatreControlsContained within the TheatricalDimming RackP-ACP &Ion Consolen/aParadigmParadigm30407Electronic TheatreControlsElectronic TheatreControlsD20Contained within the TheatricalDimming RackElectronic TheatreControlsUnison ER4n/aElement40/500n/aParadigmn/aElectronic TheatreControlsLehigh ElectricProductsContained within the TheatricalDimming RackUnisonCMEElectronic TheatreControlsContained within the TheatricalDimming RackElectronic TheatreControlsLehigh ElectricProductsElectronic TheatreControlsPhilips StrandLightingElectronic TheatreControlsPhilips StrandLightingElectronic TheatreControlsPhilips alette IIClassicSmartfade2496Express48/96Electronic TheatreControlsElectronic 250PaletteLehigh ElectricProductsElectronic TheatreControlsLehigh ElectricProductsElectronic TheatreControlsPhilips 200 400.00Total 14,300.00ELTS2-1-M3P-12 500.00 500.00 400.00 400.00 500.00 400.00 400.00 400.00 500.00 500.00Effective February 1, 2018 ‐ January 31, 2019Eletronic TheatreControlsStagecraft Industries,B650006-1Inc.Electronic TheatreControlsSSRCElectronic TheatreControlsElectronic TheatreControlsElectronic TheatreControlsStagecraft Industries,Inc.HOUSE LIGHTING CONTROL STAGE LIGHTING CONTROL EMERGENCY NELTSPRICEMANUFACTURER MODEL MANUFACTURER MODELMANUFACTURER MODEL(Y/N)Contained within the TheatricalDimming RackContained within the TheatricalDimming RackContained within the TheatricalDimming RackMANUFACTURERHOUSE LIGHT DIMMINGSYSTEM
LOUDOUN COUNTY PUBLIC SCHOOLSRFP# R17130AUDITORIUM DIMMER SYSTEM INSPECTIONS, REPAIRS, AND CONSULTING SERVICESPRICING SCHEDULE PART 2 - LABOR RATES AND MISCELLANEOUS PRICINGCONTRACTOR: Artistic Concepts Group Inc.For repairs and service not specifically covered under the Annual Dimmer System Inspection, quote hourly labor rate.Labor rates will be paid on the basis of time at the site, not travel time to/from. Labor rates shall include all direct andindirect costs such as travel time, supervision, general and administrative costs. No additional costs of any kind will beallowed, including trip charges and/or truck charges.Regular time is defined as Monday thru Friday 8:00 AM to 5:00 PM. Overtime is defined as Monday thru Friday 5:00 PMthru 8:00 AM, weekends and Loudoun County Public Schools observed holidays.DESCRIPTIONTechnician Labor Rate - Regular TimeTechnician Labor Rate - OvertimeHelper Labor Rate - Regular TimeHelper Labor Rate - OvertimeConsulting ServicesUNITHRHRHRHRHRUNITPRICE 47.50 70.00 43.50 65.00 55.00NOTE: The Contractor will invoice all parts and miscellaneous materials based on the the manufacturer's list price less thediscount proposed. Rental Equipment and Subcontractor Services will be invoiced at Contractor's cost. No additional costsof any kind will be allowed, including trip charges and/or truck charges, or shipping charges incurred by offeror for parts.Invoices shall be accompanied by work tickets, vendor invoices and manufacturer list prices.Parts and Materials - Discount from Manufacturer suggested list pricePage 4 of 5% discountfrom MSLP20.00%Effective February 1, 2018 ‐ Jauary 31, 2019
RFP #R17130Black Box Equipment Info(Add to contract ‐ 2/1/2018)LOCATIONBriar Woods HSBroad Run HSDominion HSFreedom HSHeritage HSJohn Champe HSLoudoun County HSLoudoun Valley HSPark View HSPotomac Falls HSRiverside HSRock Ridge HSStone Bridge HSTuscarora HSWoodgrove HSPRICE PERINSPECTIONBLACK BOX EQUIPMENT2 Intelligent Raceway dimmers, 12 circuits each4 Rosco IPS dimmer bars4 IPS dimmer bars2 Intelligent Raceway dimmers, 12 circuits each4 IPS raceway dimmers3 plugging strips fed from main stage dimming rack and 3 wall plates1 24 channel Strand CD80 dimmer pack4 6 circuit Rosco IPS raceway dimmers3 plugging strips fed from an ETC Sensor 3 24 dimmer rack in room3 6 circuit Rosco IPS raceway dimmer barsSSRC plugging strips fed from main stage dimming rack36‐48 circuits fed from main stage dimmer rack. Sensor 483 IPS dimmer bars4 6 circuit ETC Smartbar dimmers4 Strand raceway dimmersPage 5 of 5 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00Effective February 1, 2018 ‐ Jauary 31, 2019
HOUSE LIGHTING CONTROL SYSTEM THEATRICAL DIMMING SYSTEM Riverside HS 19019 Upper Belmont Pl. Leesburg, VA 20176 Philips Strand Lighting CD21 . Unison CME Electronic Theatre Controls Unison ER4 Electronic Theatre Controls Express 48/96 N 500.00
