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374 million non-fatal work-relatedinjuries and illnesses each yearHOW CAN YOU PREPARE FOR ISO 45001?ENHANCE YOUR TRANSITION WITH THIS READINESS CHECKLISTBE THE BENCHMARK
ISO 45001:2018 READINESS CHECKLIST2ISO 45001 is set to replace the current Occupational Healthand Safety Standard OHSAS 18001. Upon the release ofISO 45001, organizations that hold OHSAS certification willhave a three-year window to migrate to ISO 45001 to retain thevalidity of their certification, after which OHSAS 18001 will bewithdrawn.This checklist has been designed to help you to understandexactly what is required in addition to current OHSAS 18001requirements in simple terms and to highlight the areas whereyour business activities may already comply. Working throughthe Readiness Checklist will provide you with valuable insightsand guidance on your next steps.It is important to note, however, that the Readiness Checklistcannot count as evidence for your migration audit, as ourauditors will have to confirm compliance with the standardduring your migration audit visit.
ISO 45001:2018 READINESS CHECKLIST3HOW DOES THE CHECKLIST WORK?This checklist breaks each part of the new ISO 45001:2018 requirementsdown by clause. During each section, you will be asked whether you feelyou have fulfilled key elements of the new criteria. You have the choiceto mark your response as:READYThis indicates that you feel you are ready to demonstrate this, and youshould look to migrate during your next visit from SGS.NEARLY READYThis indicates that, with guidance or support on this matter, you wouldbe able to demonstrate this. We would recommend looking to migrationduring your next SGS visit.WORK TO DOThis option means that there will need to be further preparation for youraudit, or perhaps even training with the SGS Academy.You can find the relevant next steps at the end of the checklist, whereyou should have a much better idea on how close you are to migrating.“WE’VE RAISED HEALTH AND SAFETYAWARENESS WITHIN OUR ORGANIZATION”DARRYL COLLINS OF TOSHIBA MEDICALSystems on OHSAS 18001 Certification by SGS
ISO 45001:2018 READINESS CHECKLIST4CLAUSE 4 – CONTEXT OF THE ORGANIZATIONThe context of an organization (sometimes called its business environment) refers to the combination of internaland external factors and conditions that can have an effect on an organization’s approach to its products andor services. As a result, the design and implementation of your organization’s occupational health and safety(OH&S) management system (MS) will be influenced by its context.4. CONTEXT OF THE ORGANIZATIONHas your organization determined:READYNEARLY READYWORK TO DONEARLY READYWORK TO DOExternal and internal issues, relevant to itspurpose and that affect your ability to achievethe intended outcome(s) of your OH&S MS?Other interested parties, in addition to workers,that are relevant to the OH&S MS?The relevant needs and expectations (i.e.requirements) of workers and other interestedparties?Which of these needs and expectations are orcould become applicable legal requirementsand other requirements?DETERMINING THE SCOPE OF THE OH&S MANAGEMENT SYSTEMHas your organization:Determined the boundaries and applicability ofthe OH&S MS to establish the scope?Considered the external and internal issuesreferred to above?Taken into account these requirements?Taken into account the planned or performedwork-related activities?Made the scope available as documentedinformation?READY
ISO 45001:2018 READINESS CHECKLIST5CLAUSE 5 – LEADERSHIPThere is an emphasis on leadership rather than just management. Top management are required to demonstrategreater direct involvement in your organization’s OH&S MS. The removal of the need for a specific managementrepresentative is to ensure that ‘ownership’ of your organization’s OH&S MS is not simply focused on oneindividual but on that person or group of people who directs and controls your organization at the highest level.5. LEADERSHIP AND WORKER PARTICIPATIONDoes top management:Demonstrate leadership and commitment withrespect to the OH&S MS?Ensure that the OH&S policy and OH&Sobjectives are established and compatible withthe strategic direction of the organization?Ensure the integration of the OH&S MSprocesses and requirements into yourorganization’s business processes?Communicate the importance of effectiveOH&S management and of conforming to theOH&S MS requirements?Ensure that the OH&S MS achieves itsintended outcome(s)?Direct and support workers to contribute to theeffectiveness of the OH&S MS?Ensure and promote continual improvement?Support other relevant management roles todemonstrate their leadership as it applies totheir areas of responsibility?Develop, lead and promote a culture in theorganization that supports the OH&S MS?Protect workers from reprisals when reportingincidents, hazards, risks and opportunities?Establish and implement a process(es) forconsultation and participation of workers?READYNEARLY READYWORK TO DO
ISO 45001:2018 READINESS CHECKLIST6OH&S POLICYHas top management, established, implementedand maintained an OH&S policy that:READYNEARLY READYWORK TO DOIncludes a commitment to provide safe andhealthy working conditions for the preventionof work-related injury?Includes a commitment to eliminate hazardsand reduce OH&S risks?Includes a commitment to consultation andparticipation of workers, and where they exist,workers representatives?ORGANIZATIONAL ROLES, RESPONSIBILITIES, ACCOUNTABILITIES AND AUTHORITIESDoes top management:Ensure responsibilities, accountabilitiesand authorities for relevant roles within theOH&S management system are assignedand communicated at all levels within theorganization and maintained as documentedinformation?Assign the responsibility and authority toensure the OH&S management systemconforms to the requirements of ISO 45001?Report on the performance of the OH&Smanagement system?READYNEARLY READYWORK TO DO
ISO 45001:2018 READINESS CHECKLIST7CONSULTATION AND PARTICIPATION OF WORKERSDoes your organization establish, implement andmaintains processes:READYNEARLY READYFor consultation and participation of workersat all applicable levels and functions andwhere they exist, workers representatives inthe development, planning, implementation,evaluation and actions for improvement of theOH&S management system?Does your organization:Provide mechanisms, time, training andresources necessary for participation?Provide timely access to clear, understandableand relevant information about the OH&Smanagement system?Determine and remove obstacles or barriers toparticipation and minimized those that cannotbe removed?Does your organization emphasize the consultation of non-managerial workers on the following:Determining the needs and expectations ofinterested parties?Establishing the OH&S policy?Assigning organizational roles, responsibilities,accountabilities and authorities as applicable?Determining how to fulfil legal requirementsand other requirements?Establishing OH&S objectives and planning toachieve them?Determining applicable controls foroutsourcing, procurement and contractors?Determining what needs to be monitored,measured and evaluated?WORK TO DO
ISO 45001:2018 READINESS CHECKLIST8CONSULTATION AND PARTICIPATION OF WORKERSREADYNEARLY READYPlanning, establishing, implementing andmaintaining an audit program?Ensuring continual improvement?Does your organization emphasize the consultation of non-managerial workers on the following:Determining the mechanisms for theirconsultation and participation?Hazard identification and assessment of risksand opportunities?Actions to eliminate hazards and reduce OH&Srisks?Identification of competency requirements,training needs, training and evaluation oftraining?Determining what needs to be communicatedand how this will be done?Determining control measures and theireffective implementation and use?Investigating incidents and nonconformitiesand determining corrective actions?WORK TO DO
ISO 45001:2018 READINESS CHECKLIST9CLAUSE 6 – PLANNINGAlthough planning has always been an integral part in establishing and maintaining an OH&S MS, ISO45001:2018 now places a greater emphasis on the planning that your organization does to proactively identifyany circumstances which could lead to any undesired occurrences that could prevent the achievement ofcontinual improvement. Your organization is now required to consider both its context and interested partieswhen planning and implementing its OH&S management system.6. PLANNINGWhen planning for the OH&S management system:READYNEARLY READYWORK TO DODoes your organization consider its context, interested parties and the scope of the OH&S MS and determine the risks andopportunities that need to be addressed to:Give assurance that the OH&S MS can achieveits intended outcome(s)?Prevent, or reduce, undesired effects?Achieve continual improvement? Does your organization plan actions to:Address risks and opportunities?Address applicable legal requirements andother requirements?Prepare for, and respond to, emergencysituations?Does your organization plan how to:Integrate and implement the actions intoits OH&S MS processes or other businessprocesses?Evaluate the effectiveness of these actions?
ISO 45001:2018 READINESS CHECKLIST10OH&S OBJECTIVES AND PLANNING TO ACHIEVE THEMHas your organization established OH&Sobjectives at relevant functions and levels tomaintain and improve the OH&S managementsystem and its performance?Are the OH&S objectives:Consistent with the OH&S policy?Measurable, if practicable or capable ofperformance evaluation?Monitored?Communicated?Updated as appropriate?Taking into account:Applicable requirements?The results of the assessment of risks andopportunities?The results of consultation with workers, andwhere they exist, workers representatives?READYNEARLY READYWORK TO DO
ISO 45001:2018 READINESS CHECKLIST11CLAUSE 7 – SUPPORTThe new ISO 45001: 2018 standard provides a lot more specific requirements to place greater emphasis on theprovision of resources necessary to establish and maintain an effective OH&S MS.7.1 SUPPORTDoes your organization ensure that workersare competent (including the ability to identifyhazards) on the basis of appropriate education,induction, training, or experience:READYNEARLY READYWORK TO DOREADYNEARLY READYWORK TO DODoes your organization make workers aware of:The OH&S policy and OH&S objectives?Their contribution to the effectiveness of theOH&S MS, including the benefits of improvedOH&S performance?The ability to remove themselves from worksituations that they consider present animminent danger to their life or health, as wellas the arrangements for protecting them fromundue consequences for doing so?7.4 INFORMATION AND COMMUNICATIONHas your organization established,implemented and maintained the process(es)needed for the internal and externalcommunications relevant to the OH&Smanagement system including determining:On what it will communicate?When to communicate?With whom to communicate?How to communicate?Does your organization:Ensure its communication process(es)enables workers to contribute to continualimprovement?
ISO 45001:2018 READINESS CHECKLIST12CLAUSE 8 – OPERATION PLANNING AND CONTROLWith ISO 45001:2018 you will be required to control not only implementation and planned changes to processes,but also to unintended, unplanned changes. Where unintended changes are made, you will have to demonstratethat you have identified any actual or potential adverse effects and have taken action to mitigate them.8. OPERATION PLANNING AND CONTROLDoes your organization determine, plan,implement, control and maintain the processesto meet requirements of the OH&S MS by:READYNEARLY READYWORK TO DOREADYNEARLY READYWORK TO DOREADYNEARLY READYWORK TO DOMaintaining and retaining documentedinformation to the extent necessary to haveconfidence that the processes have beencarried out as planned?On multi-employer workplaces, has theorganization implemented a process for coordinating the relevant parts of the OH&S MSwith other organizations?MANAGEMENT OF CHANGEDoes your organization review theconsequences of unintended changes andtake action to mitigate any adverse effects, asnecessary?PROCUREMENTHas your organization established,implemented and maintained a process(es) tocontrol the procurement and services in orderto ensure their conformity with the OH&S MS?
ISO 45001:2018 READINESS CHECKLIST13CONTRACTORSHas your organization co-ordinated itsprocurement process(es) with its contractor(s)to identify hazards and to assess and controlthe OH&S risks arising from the:READYNEARLY READYWORK TO DOREADYNEARLY READYWORK TO DOContractors’ activities and operations thatimpact the organization?Organization’s activities and operations thatimpact the contractors?Contractors’ activities and operationsthat impact other interested parties in theworkplace?Has the organization ensured that therequirements of its OH&S MS are met bycontractors and their workers?Does the organization’s procurementprocess(es) define and apply OH&S criteria forthe selection of contractors?OUTSOURCINGHas your organization ensured that outsourcedfunctions and processes are controlled?Has your organization ensured that itsoutsourcing arrangements are consistent withlegal requirements and other requirements andwith achieving the intended outcomes of theOH&S MS?Has your organization clearly defined the typeand degree of control to be applied to thesefunctions and processes within the OH&S MS?
ISO 45001:2018 READINESS CHECKLIST14CLAUSE 9 – PERFORMANCE EVALUATIONThe newly introduced ISO 45001:2018 recognizes the importance of managing through the gathering andanalysis of data and there is increased requirement placed on you to implement indicators. This will lead to a farmore structured assessment of OH&S management systems and you will be expected to establish monitoringand measuring that is relevant and reliable and that the results are evaluated and analyzed.9. PERFORMANCE EVALUATIONHas the organization determined:READYWhat needs to be monitored and measured?The methods for monitoring, measurement,analysis and performance evaluation, asapplicable, to ensure valid results?The criteria against which the organization willevaluate its OH&S performance?When the monitoring and measuring shall beperformed?When the results from monitoring andmeasurement shall be analyzed, evaluated andcommunicated?Does your organization retain appropriate documented information:As evidence of the monitoring, measurement,analysis and performance evaluation results?On the maintenance, calibration or verificationof measuring equipment?NEARLY READYWORK TO DO
ISO 45001:2018 READINESS CHECKLIST15INTERNAL AUDITHas your organization:READYNEARLY READYWORK TO DOREADYNEARLY READYWORK TO DOPlanned, established, implemented andmaintain an audit program(s) including theconsultation requirements, which takes intoconsideration the importance of the processesconcerned and the results of previous audits?Selected competent auditors and conductedaudits to ensure objectivity and the impartialityof the audit process?Ensured that the results of the audits arereported to relevant managers, workers, andwhere they exist, workers representatives, andother relevant interested parties?MANAGEMENT REVIEWDoes management review includeconsideration of: changes in external andinternal issues that are relevant to the OH&Smanagement system including risks andopportunities?Do the outputs of the management reviewinclude decisions related to:Opportunities to improve integration of theOH&S MS with other business processes?Has top management communicated therelevant outputs of the management reviewto its relevant workers, and where they exist,workers representatives?
ISO 45001:2018 READINESS CHECKLIST16CLAUSE 10 – IMPROVEMENTThis section emphasizes the general need to continually improve planning, processes and operations. To comply,you will need to demonstrate that you actively look for opportunities for improvement and implement anynecessary actions identified to achieve a better OH&S MS.10. IMPROVEMENTHave you determined:What to do when an incident or anonconformity occurs, does the organizationreact in a timely manner to the incident ornonconformity and as applicable:1. Take action to control, and correct it?2. Deal with the consequences?Does the organization evaluate, with theparticipation of workers (see 5.4) and theinvolvement of other relevant interestedparties, the need for corrective action toeliminate the root cause(s) of the incident ornonconformity, in order that it does not recur oroccur elsewhere, by:1. Investigating the incident or reviewing thenonconformity?2. Determining the cause(s) of the incident ornonconformity?Determining if similar incidents ornonconformities exist, or could potentiallyoccur?Does the organization communicate theISO 45001:2018 documented information torelevant workers and where they exist, workersrepresentatives and other interested parties?READYNEARLY READYWORK TO DO
ISO 45001:2018 READINESS CHECKLIST17YOUR NEXT STEPHopefully this ISO 45001:2018 Readiness Checklist has helped you to understand more about the changes ofthe new standard, and what is required from you to achieve a successful migration. Below is an indication ofwhat your results indicate in terms of your next step.IF THE MAJORITY (OR ALL) OFYOUR ANSWERS ARE READY,WITH NEARLY READY MAKINGUP THE MINORITY:Congratulations!You are ready to book your transitionaudit with SGS. Please get in contactwith your regional office, who will beable to help progress your transition.IF THE MAJORITY OF YOURANSWERS ARE NEARLY READY,WITH A MIX OF READY ANDWORK TO DO MAKING UP THEMINORITY:IF THE MAJORITY OF YOURANSWERS ARE MARKEDAS WORK TO DO, WITH THEMINORITY SHOWING EITHERREADY OR NEARLY READY:In this instance, your organizationwould benefit from a gap analysis tohelp identify the areas that need tobe addressed and to provide practicalways in which this can be achieved.To do this, please contact your SGSAuditor or regional office directly.It seems there are still some areasof the new standard that you are notquite up to date with yet, but this canbe resolved in a variety of ways.SGS AcademyThe SGS Academy hosts a variety oftransition training courses. Aimed atorganizations already certified to thevarious standards and / or OHSAS18001. The migration courses last forone day and offer a time-efficient wayof understanding the recent changes.SGS Product Expert ConsultationAnother way to increase yourknowledge of the new standard is toschedule a consultation with one ofour product experts over the phone.Gap Analysis AuditA gap analysis is a great method ofidentifying areas that need attentionand understanding the ways in whichthey can be addressed.RESOURCE MATERIAL TO HELP SUPPORT YOUR MIGRATIONCONTACT USThe decision to book your migration audit should be a simple one, however aspectssurrounding the publication of a new standard can seem daunting. SGS is committedto making the migration as easy as possible for our customers, and providecontinuously updated information and resources at www.sgs.com/iso45001.To know more about the newISO 45001 Occupational Health andSafety Management System, contactus through the m/facebook
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ISO 45001018 REAIESS CHECIST ISO 45001 is set to replace the current Occupational Health and Safety Standard OHSAS 18001. Upon the release of ISO 45001, organizations that hold OHSAS certification will have a three-year window to migrate to ISO 45001 to retain the validity of their
