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WEDDING PLANNERname&namewedding datelocation(s)ceremony timereception time
CALENDAR CHECKLISTThis is an ideal timeline. Couples who do not have as much time as shown should plantheir wedding in much the same order, using the checklist as a guide. Be sure to checkthings off as they are completed or cross out if it doesn' t apply to your plans.IMMEDIATELY AFTER THE ENGAGEMENT Discuss budget, size and style of the wedding.Decide who pays for what. Contact a travel agent if planning adestination wedding. Choose a wedding date and time. Check vendoravailability prior to setting a date. Create a system to organize your thoughts,photos, worksheets, etc. (binder, webfolder, Pinterest account). Enlist the services of a wedding planner. Make initial contact with vendorsand obtain references. Tour and reserve ceremony and receptionsites; make initial catering contacts. Meet with officiant; schedule premaritalcounseling. Reserve photographer. Reserve videographer. Make arrangements for ceremony andreception music, and other entertainment(photo booth, flipbook, DJ, etc.). Make all transportation arrangements toand from the wedding and the reception. Start shopping for wedding dress andbridesmaid dresses. Reserve florist. Reserve wedding night suite and blocks ofrooms at hotels for out of town guests. Initial catering consultation - tastingappointment shortly thereafter andbook caterer. Select your wedding party. Select oneusher for every 50 guests. Appoint someone to act as "organizer" totroubleshoot any problems that might ariseand make sure everyone is where they needto be the week of the wedding. Book engagement photo session well enoughin advance to use photo in save the dates. Find out in your local area where theypublish or post engagementannouncements, and requirements. Select and order wedding dress.9 MONTHS OR BEFORE Reserve rental items that are larger in size(tents) or high in demand (chairs). Contact a travel agent to plan yourhoneymoon; put down a deposit. Begin passport acquisition process. Compile the guest list and guests' addresses. Consult with stationer about save the datedesign concept. Shop for formalwear. Mail save the dates (consider includingroom block information). Book your salon professional to ensure thepreferred date and time. Check with yoursalon for how far in advance they bookwedding parties. Select and order undergarments.
6 MONTHS OR BEFORE Look for alteration specialist (if someoneother than bridal shop). Choose and order bridesmaid dresses. Reserve your baker (earlier if your weddingis during a peak time) & have a designconsultation. Reserve your rehearsal dinner venue andchoose menu. Have florist consultation and choose flowers. Place your formalwear orders. Finalize order for any rental items includingserviceware, linens, décor, etc. Meet with stationer to determine invitationstyle and colors; place order and beginproofing process. Implement diet and exercise program. Sign up for dance lessons. Choreographspecial dance routine to “wow” guests. Get measurements for those rentingformalwear.4 MONTHS OR BEFORE Create wedding registries and continue to Select and order mothers dresses.update them every couple of weeks. Order ice sculpture.3 MONTHS OR BEFORE Discuss ceremony plans with officiant. Start monitoring the hotel blocks on a weeklyor monthly basis so you can adjust thenumber and type of rooms set aside if necessary. Begin dress alteration process for brideand bridesmaids. Contact photographer to go over timelineand any new details. Discuss how familyportraits and other group shots will be handled.Verify date, time, and location particulars. Give videographer wedding day timelineand any other pertinent information. Give gentle reminder to any anyonethat has not yet been measured forformalwear. Verify event cost with caterer once theydetermine availability and seasonalfluctuations. Address wedding invitations.2 MONTHS OR BEFORE Mail invitations. Purchase all accessories and shoes. First dress fitting; Schedule second dressfitting for a couple weeks later. Buy a wedding gift for future spouse andgifts for attendants and helpers. Schedule a follow up meeting with florist totie up loose ends before flowers are ordered. Meet with invitation specialist for programs,place cards, escort cards, favors, and anyother signage including guest books, hostedbar signs, etc. Meet with ceremony and receptionmusicians/DJs to choose music.
1 MONTH OR BEFORE Final appointment with ceremony site Review this checklist to make sure nothinghas been missed.coordinator to solidify final plans. Confirm formalwear choices; check that Complete change of address information forpost office, if necessary.everyone has been measured. Final appointment with reception site Keep current with “Thank You” notes forshowers and early wedding gifts.coordinator to solidify final plans. Do a trial run for hair and makeup. Shop for and purchase wedding bands. Ifwanting custom rings, decide on ringdesign. Once prototype is created, approveor make changes to proposed design. Check in your local area where weddingannouncements may be published or postedand what are the requirements. Finalize plans for rehearsal dinner. Make final tweaks to rental items list, Make final payment to travel agent. Finalize orders for programs and day-ofwedding accessories.if necessary. Plan seating arrangements for the rehearsaldinner and reception.2 WEEKS OR MORE BEFORE Final dress fitting. Break in wedding shoes. Give the final guest count to your baker and Inquire about where the couple andverify all details. Finalize list of names for place cards orescort cards. Apply for marriage license. Be sure to bringall needed documents. Inform or send rehearsal invitations, includingexact time and location, to those who willattend the rehearsal/rehearsal dinner.attendants will dress for the ceremony. Review all details. Walk through the entireevent considering things like parking,access for handicapped guests, etc. Turn in final guest count to caterer. Pick up rings. Receive travel documents from travel agent.1 WEEK BEFORE Get any needed haircuts, trims, waxing. Check in with ceremony and receptionvenues to inform them of any last minute details. Review final details for those in the wedding party. Pack for the honeymoon. Enjoy a day with family and friends. Visita day spa, have a massage, a facial, andrelax. Check in with officiant, caterer,photographer, videographer, musicians,DJ, florist, driver, etc. to finalize and verifydetails.
3 DAYS BEFORE Pick up wedding gown, un-bag gown athome after pickup. Drop off guest welcome bags for hotelto distribute.1 DAY BEFORE Get a manicure and pedicure. Visit formalwear retailer for final fittingand pick up. Get any final shampoos, beard and Attend the rehearsal and rehearsal dinnerand give gifts to attendants. Organize gown, accessories, etc. to go toceremony.mustache trims.WEDDING DAY Hair, makeup, etc. Stay hydrated & nourished. GET MARRIED! Any money due or cash tips for waitstaff andvendors is given to wedding coordinator orperson designated by the couple to hand out.1-2 DAYS AFTER Return rented formalwear. Mail wedding announcements. Return other rental items. Don't forget to send thank you notes in anotes:timely manner.
BUDGET EXPENSE RECORDUse totals from the following worksheet pages.EstimateActualBridal Gown (include alterations)Headpiece/AccessoriesHair/MakeupSuit or TuxedoEngagement RingWedding usic/MusiciansWedding Cake/SweetsFlowersCeremony Costs (officiant, venue, license)Ceremony DecorReception DecorRentalsFavorsFood/Beverage CateringRehearsal DinnerReception Venue RentalReception Entertainment (photo booth, etc.)TransportationGifts (attendants, parents, others)Gifts for each otherHoneymoonTOTALS
WEDDING ATTIREBring proper undergarments and shoes to fittings.Store:Email: Phone:Address:Consultant:Gown Description (color, fabric, lace, style, etc.):Price:Date Ordered: Date Promised:Fitting Appointments:Store:Email: Phone:Address:Consultant:Formalwear Description (color, designer, style, etc.):Price:Date Ordered: Date Promised:Fitting Appointments:WEDDING ACCESSORIESHeadpiece & Veil:Price:Bra/Bustier:Price:Body Stocking:Price:Nylons: Price:Garter:Price:Hoop/Slip: ice:Suspenders:Price:Purse:Price:Something Old: Something New:Something Borrowed: Something Blue:
THE le:Name/Title:Name/Title:Name/Title:SPECIAL PARTICIPANTSUsher:Usher:Reader:Reader:Personal Attendant:Other:Other:Other:
ATTENDANTS' ATTIREDress Store:Email: Phone:Address:Consultant:Gown Description (color, fabric, lace, style, etc.):Price:Date Ordered: Date rice:Handbags:Price:Wrap:Price:Other: Price:Formalwear Store:Email: Phone:Address:Consultant:Formalwear Description (color, designer, style, etc.):Date Measurements Needed By: Date Ordered:Date Promised: Price:Check with the formalwear shop for information on how toget out-of-town attendants measured and fitted.Remind attendants to make an appointment for fittings. Advise themto bring proper undergarments and shoes to all fittings.
PRE-WEDDING DETAILSENGAGEMENT RINGJeweler:Email: Phone:Address:Contact:Description of Ring:Price:WEDDING on of Rings:notes:Price:
INVITATIONS & STATIONERYStationer:Email: Phone:Address:Contact:Date Ordered:Date Promised:Description/Notes:STATIONERY CHECKLISTITEMSBe sure to order extra!QUANTITYPRICE Save the Dates Invitations Programs Response Cards Place Cards Escort Cards Table Numbers Menu Cards Guest Book Rehearsal Dinner Invitations Thank You Cards Thank You Gifts Specialty Cards Napkins Favors Signage Other
INVITATION WORDING SAMPLESTRADITIONAL BRIDE’SPARENTS SPONSORINGTRADITIONAL COUPLESPONSORING WEDDINGMr. and Mrs. William Andrewsrequest the honour of your presenceat the marriage of their daughterSarah LynntoMr. Michael James Brookson Saturday, the tenth of Septemberat half past two o’clockSt. Patrick ChurchLake Geneva, WisconsinThe honour of your presenceis requested at the marriage ofSarah Lynn AndrewstoMichael James Brookson Saturday, the tenth of Septemberat half past two o’clock.St. Patrick ChurchLake Geneva, WisconsinTRADITIONAL COUPLE’SPARENTS SPONSORINGLESS FORMAL BRIDE’SPARENTS SPONSORINGMr. and Mrs. William AndrewsandMr. and Mrs. Thomas Brooksrequest the honour of your presenceat the marriage ofSarah LynntoMichael Jameson Saturday, the tenth of Septemberat half past two o’clockSt. Patrick ChurchLake Geneva, WisconsinWe ask only those dearest in ourhearts to join us in celebrating themarriage of our daughterSarah toMike Brooksat half past two o’clock on Saturday,September tenthSt. Patrick ChurchLake Geneva, WisconsinMary and William AndrewsCOUPLE SPONSORING WEDDINGWITH DIVERSE FAMILYSAME SEX COUPLESPONSORING WEDDINGSarah Lynn AndrewsandMichael James Brookstogether with our families,invite you to celebrate our marriageon Saturday, the tenth of Septemberat half past two o’clockSt. Patrick ChurchLake Geneva, WisconsinPlease join us as we,Dylan andRobincelebrate our wedding ceremonyon Saturday, the tenth of Septemberat half past two o’clock.St. Patrick ChurchLake Geneva, Wisconsin
WEDDING REGISTRYStore:Address:Email: Phone:Website:Store:Address:Email: Phone:Website:Store:Address:Email: Phone:Website:Store:Address:Email: Phone:notes:Website:
REGISTRATION CHECKLISTnotes: Dining: Casual Dining: Formal Kitchen Bedroom Bathroom Living/Household Garage Restaurants Travel/Honeymoon Outdoor/Sporting Goods CharityGIFTS FOR OTHERSGIFT ITEM(S)PRICE Attendants Attendants Mothers Fathers Bride Groom Personal Attendant Other Other OtherFAVORSFavor Item(s):From:Email: Phone:Address:Price:Date Ordered: Date Promised:Details:
SHOWERSSHOWER NO. 1Host/Hostess:Email: Phone:Location/Address:Date:Time:Type of Shower:GIFTGIVERTHANK YOU
SHOWER NO. 2Host/Hostess:Email: Phone:Location/Address:Date:Time:Type of Shower:GIFTGIVERTHANK YOU
THE REHEARSALAT THE CEREMONY SITERehearsal Date: Time:THE REHEARSAL DINNERSite:Address:Email: Phone:Contact:Date: Time:Menu:Price:REHEARSAL & REHEARSAL DINNER GUEST LISTGUEST NAMEINVITE SENT
WEDDING DAY DETAILSBEAUTYSalon:Email: DING PARTYSalon:Email: Phone:Address:Stylist/Services:Appointment:Spa Day:notes:Price:
THE CAKEBakery:Email: Phone:Address:Contact:Date Ordered: Date/Time Promised:Price:Delivery Information:OTHER SWEETSBakery:Email: Phone:Address:Contact:Date Ordered: Date/Time Promised:Price:Delivery Information: Cupcakes Cookies Pies Candies Ice Cream/Sundae Bar OtherTRANSPORTATIONCompany Name:Email: Phone:Contact:Type/Description (carriage, limo, etc.):Pickup Date:Time:Length of Rental Time:Capacity:Price:Additional Time Charge: Bachelor/ette Party Couple to Ceremony Couple to Reception Couple to Hotel Others to Ceremony Others to Reception Other Transportation:
MUSICCEREMONYMusicians: 1)Phone: Price:Email:Musicians: 2)Phone: Price:Email:MUSICAL TIONMusicians/DJ: 1)Phone: Price:Email:Musicians/DJ: 2)Phone: Price:Email:MUSICAL SELECTIONS:Couple's First Dance:Grand Entrance or March :Couple/Parent’s Dance:Other Requests:
OTHER ENTERTAINMENT Photo booth Flipbooks Lawn Games OtherProfessional:Email: Phone:Contact:Date Ordered: Date/Time Promised:Price:Details:DANCE LESSONSProfessional:Email: Phone:Address:Lesson Dates:Price:Details:notes:
PHOTOGRAPHYBusiness Name:Phone:Email:Address:Photographer’s Name:Price:Take list to photographer: discuss which shots are posed, candid, in color, or black & white.Tip: The more you get done before the ceremony allows for more fun at the reception!BEFORE THE CEREMONY Getting Ready Both with Entire Wedding Party Each Alone Flowers First Look Invitation Suite Each with mother Rings Each with father Accessories/Jewelry Each with their parents Other Each with Special Attendants OtherAT THE CEREMONY Guests outside Couple saying vows Ushers escorting guests to seats Ring ceremony Parents being seated Child Attendants Couple's entrances The kiss Attendants at alter Couple exiting Giving-away ceremony Other Altar during ceremony OtherBEFORE THE RECEPTION Couple’s hands or rings Each with Special Attendants Couple Each Alone Couple with all parents Each With Mother Couple with each family Each with Father Couple looking at each other Each with their Parents Other Couple with all parents OtherBoth with Entire Wedding Party
AT THE RECEPTION Couple arriving Couple feeding cake Grand Entrance Couple toasting Buffet table & food stations Bouquet & garter tosses Cake/Sweets Couple dancing Couple seated at table Decor Special dances Other Couple talking with guests Other Couple cutting the cake OtherVIDEOGRAPHYBusiness Name:Email: Phone:Address:Videographer’s Name: Price:notes: Rehearsal Pre-Ceremony Ceremony ReceptionCapture these moments, special people, etc.
FLORAL & DECORFlorist:Email: Phone:Address:Salesperson:Delivery Date/Time/Place:Description (bouquet style, colors, flower types):FLORAL & DECOR CHECKLISTITEMQUANTITYPRICE Bouquet Attendant Bouquet(s) Flowers For Hair Flower Girl Petals, Miniature Bouquet, Flower HeadCrown, Pomander Ball, or Flower Baskets Corsages (Pin-on, Wrist, or Hand-tied posy; Mothers,Grandmothers, Personal Attendant, Honored Guests) Boutonnières (Attendants, Fathers, Grandfathers, Ceremony EntranceRingbearer, Godparents, Honored Guests) Aisle Decor Arch/Alter Arrangements Flowers for Unity Candle Memorial Flowers Reception Entrance Guest Book Table Escort Card Table High Top Cocktail Tables Hors D’oeuvres Area Dining Table Centerpieces Buffet Line Sweets Table Reception Ceiling & Chandeliers Around Dance Floor Toss Bouquet Bar Bathroom Lounges Vehicle Signage
OTHER DECOR Ice Sculpture OtherProfessional:Email: Phone:Address:Delivery Date/Time/Place:Description and Costs:LIGHTINGLighting Specialist:Email: Phone:Address:Contact:Date Ordered:Date/Time Promised:Placement and Details:Price:Gobo Design Sketch:
RENTALSVENDOR: 1)Email: Phone:Address:Contact:Items to Reserve for Ceremony/Reception:Pickup/Delivery Date:Time:Return Date: Time:Deposit: Price:VENDOR: 2)Email: Phone:Address:Contact:Items to Reserve for Ceremony/Reception:Pickup/Delivery Date:Time:Return Date: Time:Deposit: Price:VENDOR: 3)Email: Phone:Address:Contact:Items to Reserve for Ceremony/Reception:Pickup/Delivery Date:Time:Return Date: Time:Deposit: Price:
THE WEDDING DAYTHE CEREMONYSite:Address:Phone: Contact:Email:Officiant: Costs:Date:Ceremony Time:Arrival Time:PREMARITAL COUNSELING DATES & TIMES:1 )2)3)4)ITEMS TO REMEMBER TO BRING TO THE CEREMONY SITE: Marriage license Personal wedding vows & Readings All clothing, shoes, and accessories (if getting dressed on site) All jewelry (bridal accessories, bridesmaid accessories, wedding rings) Unity candle (and lighter if necessary) Guest book and pen Programs Flowers (if not delivered by florist) including corsages, boutonnières, decor, bouquets, etc. Ceremony decor Send-off items (birdseed, bubbles, doves, butterflies, balloons, ribbon wands, sparklers, etc.) Other:
THE RECEPTIONSite:Address:Phone: Contact:Email:Date: Time:Price:Caterer:Menu:Beverages:Caterer will also provide:notes:Price:
COMMON CEREMONY& RECEPTION LINE-UPSChoose whatever attendants& order you wish: Bridesmaid,Bridesman, Groomsman, HonorAttendants, Best Man/Woman,Matron/Maid/Man of Honor.OFFICIANTATTENDANT ATTENDANTMOTHER OFTHE BRIDEMAID OFHONORBRIDEGROOMBESTMANCEREMONYFATHER OF FATHER OFTHE BRIDE THE GROOMMOTHER OFTHE GROOMBRIDEGROOMATTENDANTATTENDANTATTENDANT ATTENDANTRECEIVING IDESMAIDGROOMGROOMSMANGROOMSMANGROOMSMANHEAD TABLETRENDY ALTERNATIVESHEAD TABLESWEETHEART TABLE: Instead of sitting at a more traditional head table, the couple can enjoya little alone time by sitting at their own two-seater dining table. The wedding party then sitstogether with their dates at regular guest tables.KING’S TABLE: A king’s table is a longer, larger rectangular or square table in the middle of theroom where the couple, attendants and their dates, or whomever the couple chooses to sit aroundit. This creates a more intimate feel with everyone sitting face to face at the table, as well as beingsurrounded by all the lovely wedding guests on both sides of the couple.PARENTS' TABLESEPARATELY HOSTED TABLES: Instead of traditionally seating the parents and officiant at one table,each set of parents hosts their own table of close family and friends. This works especially well insituations with divorced parents, allowing everyone to sit with people they enjoy while remainingseparate. The officiant and his or her date is incorporated into one of the other guest tables.
AFTER THE WEDDINGTHE HONEYMOONTravel Agency:Address:Phone: Contact:Email:Destination:Departure Date: Return Date:Travel Notes:Costs:PACKING LIST: Casual Outfit(s) (shirts, pants, shorts, shoes) Formal Outfit(s) (dress, shoes) Underwear Hosiery/Socks Bras Hair Brushes/Combs Sleepwear Swimwear Coat/Jacket Hats Make-up/Skin Care Toothpaste & Brush Deodorants Shaving Supplies Hair Care Electronic Chargers Sunscreen/Bug Repellent
GIFT OPENING PARTYLocation:Email: Phone:Address:Date: Time:GIFTGIVERTHANK YOU
CHANGING YOUR NAMEObtain a copy of your new marriage certificate from the Register of Deeds.Take your certificate to the Social Security Office and change your name there.You may now begin to use your new name.Then, take the certificate to the Department of Motor Vehicles and change your name there.UPDATE EACH OF THE FOLLOWING WITH YOUR NEW NAME: Banks Medical Care Provider Contracts Mortgage Lender Professional License–Notification Letter County Tax Assessor Credit Card Companies State Tax Commission Employer (fill out new W-2) Wisconsin Dept. of Revenue Estate Planning/Retirement Documents U.S. Passport Insurance Companies U.S. Postal Service Investment Companies Utility Company Leases and Mortgages Voter Registration Legal Documents Willsnotes:NOTE OF CAUTION: It is a felony to make copies of a marriage certificate. If proof is required, send youractual certificate with a self-addressed, stamped envelope and a request that they return it to you.
design. Once prototype is created, approve or make changes to proposed design. Make final payment to travel agent. Finalize orders for programs and day-of wedding accessories. Final dress fitting. Give the final guest count to your baker and verify all details
