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WORK BREAKDOWNSTRUCTURES FOR FEDERALCONSTRUCTION PROJECTSIvan Graff2020 Project Management Symposium
WORKBREAKDOWNSTRUCTURESFOR FEDERALCONSTRUCTION PROJECTSYO U H AV E L E S S F L E X I B I L I T Y T H A N YO U T H O U G H T
ABOUT YOUR PRESENTER Responsible for capital asset acquisitionproject policy at the U.S. Department ofEnergy. Agency budgets 3 to 5 billion on capitalasset acquisition projects annually. Previously employers: National ScienceFoundation, Smithsonian Institution, USDA, andthe University of Maryland College Park.– M.S., Civil Engineering (ConstructionManagement), UMCP.– B.S., Bioresource Engineering (Structures),Rutgers University.May 7, 2020University of Maryland Project Management SymposiumIvan GraffP.E., PMP, CCP,CFM, LEED-APivangraff@yahoo.comThe views expressed by thespeaker do not necessarilyreflect those of his employer.3
WBS THEORYSection 2.3 Principles Depicts all scope and project deliverables. First level accounts for the whole project. 100 Percent Rule. WBS elements do not:– Contain costs.– Imply importance.– Overlap.– Assign resources.– Account for time or sequence.May 7, 2020University of Maryland Project Management SymposiumProject ManagementInstitute. Practice Standardfor Work BreakdownStructures, 3rd Edition. (2019)4
KINDS OF DECOMPOSITIONTable 2-1: “A WBS of only one type ofdecomposition is rare.” Action Backlog Contract Deliverable Phase ProductProject ManagementInstitute. Practice Standardfor Work BreakdownStructures, 3rd Edition. (2019) Program“Establishing a product-oriented WBS is a best practice” - GAO 20-195GMay 7, 2020University of Maryland Project Management Symposium5
EXAMPLE WBSPractice Standard for Work Breakdown Structures, 3rd Ed. PMI. 2019May 7, 2020University of Maryland Project Management Symposium6
WBS AS CONTRACT PROXYProjectMay 7, 2020Contractor1Contractor2Contractor3Sub 1Sub 4Sub 7Sub 2Sub 5Sub 8Sub 3Sub 6Sub 9University of Maryland Project Management Symposium7
WBS AS SCHEDULE PROXYProjectPhase 1May 7, 2020Phase IIPhase ity of Maryland Project Management Symposium8
EIA-748D AND GAO 20-195GPMI SaysWBS elements donot . . .48 CFR §34.201(b)Earned Value Management Systems,EIA-748D, January 2019Cost Estimating andAssessment Guide, GAO 20195G, March 2020Contain costsSummarize direct costs from controlaccounts [2.3(b)]Provides a basic framework for . . estimating costs. [Page 56]Imply importanceMulti-level hierarchical breakdown [3.2]Breaks down product-orientedelements into a hierarchicalparent-child structure. [Page 56]Assign resourcesIntegration of the work breakdownstructure and the organizationalstructure in a manner that permits costand schedule performancemeasurement [2.1(e)]Provides a basic framework for . . identifying resources. [Page56]Account for timeor sequenceIntegration of the work breakdownstructure and the organizationalstructure in a manner that permits costand schedule performancemeasurement. [2.1(e)]Provides a basic framework for . . developing schedules. [Page56]May 7, 2020University of Maryland Project Management Symposium9
Standardized work breakdown structure benefits: Consistent cost estimates Data sharing Efficient program executionCost Estimating and Assessment Guide, GAO 20-195G, Page 64ProjectAssetAssetAssetSystem System SystemSystem System SystemMay 7, 2020Does the Governmenthave a way tostandardize constructionwork breakdownstructures?University of Maryland Project Management Symposium10
ROAD TO STANDARDIZATIONStatute and RegulationsFederal PropertyManagementReform Act of 201640 USC §524(a)(11)(B)(vi) & (xi)Federal AssetsSale and TransferAct of 201640 USC §1303 Note41 CFR §102-84aReport the total cost ofcapital expenditures foreach asset into . . . . . a single database of allFederal real property.Note a: New location of regulation as of 2019 not cited.May 7, 2020University of Maryland Project Management Symposium11
ROAD TO STANDARDIZATIONFederal Real Property Council Guidance (2019) What do agencies report? (41 CFR §102-84.40) Historical Capital Expenditures(Data Element 16) Estimated Future Capital Expenditures(Data Element 17)May 7, 2020University of Maryland Project Management Symposium12
ROAD TO STANDARDIZATIONFederal Real Property Council Guidance (2019)BUILDING USE CODESSTRUCTURE USE CODES10 Office60 Service12 Airfield Pavements71 Utility Systems14 Post Office72 CommunicationSystems13 Harbors and Ports72 Communication Systems17 Outpatient Healthcare21 Hospital22 Prisons23 School24 Comfort Stations25 Data Center73 Navigation and TrafficAids74 Laboratories80 All Other84 Border/ InspectionStation15 Power Development and 73 Navigation and TrafficDistributionAids16 Reclamation andIrrigation75 Recreational76 Roads and Bridges18 Flood Control andNavigation77 Railroads78 Monuments andMemorials28 Museum85 Facility Security28 Museum29 Other InstitutionalUses86 Land Port of Entry40 Storage87 Aviation SecurityRelated50 Industrial79 Miscellaneous MilitaryFacilities60 Service80 All Other65 Space Exploration82 Weapons Ranges66 Parking Structures83 Renewable Energy30 Family Housing31 Dormitories/Barracks 88 Public Facing Facility41 Warehouses50 IndustrialMay 7, 202089 Child Care Center70 Research andDevelopmentUniversity of Maryland Project Management Symposium13
ROAD TO STANDARDIZATIONIndustry StandardsFederal Participation inthe Development andUse of VoluntaryConsensus Standards15 USC §272 NoteOMB Circ. A-119, Section 5 (2016)Agencies must usevoluntaryconsensusstandardsOptions for Construction (non-inclusive)ASTM E1557-09 (2015)Systems orientedMay 7, 2020SpecsIntact (2020) based onCSI MASTERFORMAT (2018)Item orientedUniversity of Maryland Project Management SymposiumNorth American IndustryClassification System (2017)Vendor oriented14
Work BreakdownStructure Standardizationfor Capital Asset Acquisition ProjectsLevel 0WBS levels above the projectcorrespond to sites or programs.Level 1PROGRAMPROJECT 1PROJECT 2PROJECT 3BasisLevel 2Level 3ASSET 1Multiple levels of groupelements permitted.GROUPELEMENT 1ASSET 2GROUPELEMENT 2ASSET 3GROUPELEMENT 3Level 4Multiple levels of individualelements permitted.INDIVIDUALELEMENT 1INDIVIDUALELEMENT 2INDIVIDUALELEMENT 3Level 5Include level of effort itemssuch as management onthis or lower levels.WorkPackage 1WorkPackage 2WorkPackage 3May 7, 2020University of Maryland Project Management SymposiumFederal Real Property Profile UseCodes. 40 USC § 524(a), 40 USC §1303 Note, and 41 CFR § 102-84UNIFORMAT II (ASTM E1557) or CSIMASTERFORMAT Spec. 01 50 ff. orNAICSUNIFORMAT II (ASTM E1557) or CSIMASTERFORMAT Spec. 01 50 ff. orNAICSCSI MASTERFORMAT or NAICS15
WBS CHALLENGES Allocating costs collected through a “WBS withissues” to assets. Documenting level of effort activities such asproject management. Distinguishing between enduring (products) andephemeral (deliverables) outputs. Expanding the Federal Real Property Profile’s libraryof use codes. Accommodating unique assemblies not listed inindustry standards.May 7, 2020University of Maryland Project Management Symposium16
MORE CHALLENGES Sharing cost estimating relationships betweenagencies. Detangling projects and assets (e.g., OMB M-20-03,Real Property Capital Planning). Explaining the Federal Real Property Profile’s rollingfive year horizon for collected capital costs. Communicating plans in a database oriented towardactuals. Parity between real and personal property (FederalPersonal Property Management Act of 2018).May 7, 2020University of Maryland Project Management Symposium17
QUESTIONS?P L E A S E T Y P E YO U R Q U E S T I O N S I N TOT H E C H AT B O X .May 7, 2020University of Maryland Project Management Symposium18
Codes. 40 USC §524(a), 40 USC § 1303 Note, and 41 CFR §102-84 UNIFORMAT II (ASTM E1557) or CSI MASTERFORMATSpec. 01 50 ff. or NAICS UNIFORMAT II (ASTM E1557) or CSI MASTERFORMATSpec. 01 50 ff. or NAICS CSI MASTERFORMATor NAICS Work Breakdown Structure Standardization f
