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1Contractor Safety Program OverviewAt PG&E, nothing is more important than public,employee and contractor safety.Collette Nida-Brown, CSP, Manager, Contractor SafetyWilliam J. Arvance, CHST, Program Manager, Contractor SafetyJune 1st, 2016
2PG&E’s Contractor Safety Journey2013Inception-Contractor Safety team formed-Program defined and pilotlaunched2014Execution-Engaged with third partyadministrator-Program includes only high riskcontractors2015Expansion-Re-assess the risk rating of eachsupplier-Program includes both mediumand high risk contractors2015 Accomplishments Identified and pre-qualifiedall medium/high risk primecontractors (800 ) All new contracts wereupdated with ContractorSafety Programrequirements Each Line of Business thatmanages in-scopecontractors developed andapproved contractoroversight procedures2016Next Iteration-Program expands to includesubcontractors2016 Deliverables Identify and pre-qualify allmedium/high risksubcontractors (1,800 ) Update all existingcontracts with theContractor Safety Programrequirements Each Line of Business willfully implement theircontractor safety oversightprocedures
3Contractor Safety Program Core ElementsContractor Safety Program Element StagesEvery medium and high risk contractor is subject tothe Contractor Safety Program, including thefollowing procedures:1. Contractor Pre-qualification– Qualifies contractors to work for PG&E thatmeet Sourcing, Line of Business and SafetyStandard requirements2.Contractor Terms– Terms to hold the contractors accountablefor safety3.Contractor Oversight– Pre-job planning –Documented field safety observations 4.Enhances the company’s site specificconditions (including a Project-Specific SafetyPlan for high risk work and pre-task planning)Daily tailboards, Job Safety Analyses (JSAs)Verifying contractor trainingEstablish frequency of observationsEstablished process for reporting safetyincidents, near-hits, Work Procedure Errors,etc.Post-Job Evaluations (Project ghtContractor Pre-qualificationThe pre-qualification process isadministered by a third party vendor(ISNetworld) and considers the followingdata points: Safety and Health Statistics (OSHA Citations,fatality and injury rate history) Workers Compensation Information Written Safety Programs/Procedures Safety Culture
Contractor Pre-Qualification ProcessSupplierRisk RatingThird PartyAdministratorVarianceProcess4 Risk determination based on Scope of Work (SOW) Contractor’s work that meet PG&E’s definition of medium andhigh risk proceed to next step Assess contractor based on standardized performance criteriaor “Acceptance Criteria” Contractor’s rating based against industry classification Assign a grade as “A” and “B” (Approved) or “C” and “F” (NotApproved) Verify contractor performance criteria on an annual basis Sourcing informs LOB that a contractor has not met prequalification criteria with 2 options: (1) Contractors will no longer be allowed to work for PG&E (2) Submit a Variance Request for consideration by VPsContractorPre.QualificationEvaluation ht
5Third Party AdministrationISNetworld (ISN) is the Third Party Administrator (TPA) forPG&E ionEvaluation ht
62015 Prime Contractor Implementation Keys toSuccess Defined contractors that would require inclusion toISN PG&E Employees attended an ISN Workshop inDallas Contractor Support PG&E Hosted 2 Users Group Meetings/HelpDesks in highly populated areas ISN provided support at PG&E Contractor SafetyForum Enforce consequences Executive Support
7PG&E Prime Contractor Subscription CompliancePG&E Contractors Subscribed to ISNetworld (%)100%94%95%Nov 2015Dec 201590%90%87%61% Increase In SubscriptionCompliance Over 5 MonthsSubscription Compliance (%)80%68%70%60%50%50%40%34%30%20%10%0%June 2015July 2015Aug 2015Sept 2015Oct 2015
8PG&E Prime Contractor Grade Conformance
9PG&E’s Subcontractor Focus for 2016 Identify, register and fully pre-qualify 100% of allmedium- and high-risk service subcontractors byOctober 1st, 2016 Subcontractors are held to the same strict safetyperformance standards as prime contractors PG&E has incorporated specific ContractorSafety Program requirement language into allcontracts with prime contractors
10Identification of Subcontractors Require prime contractors to report all mediumand high-risk subcontractors working on PG&Esites Initially communicated through the ISN ActionItem Tool For ongoing management, identification ofsubcontractors will be communicated to PG&Efrom the prime contractors
11Subcontractor Requirements Subcontractors will be required to submit the sameinformation as prime contractors The grading in ISN is the same for both primecontractors and subcontractors Subcontractors with unacceptable grades will not beallowed to perform work on PG&E sites For reporting purposes, subcontractors will be managedon a separate site in ISNSubcontractor RequirementsOSHA FormsWritten Safety ProgramsManagement System QuestionnaireExperience Modifier DocumentationMonthly Reporting Hours (Site Tracker)
12PG&E Subcontractor Implementation TimelineFe br ua r y 1 0 , 2 0 1 6Fe br ua r y 2 9 , 2 0 1 6March 29, 2016Ap r i l 2 9 , 2 0 1 6PG&E deadline tocontact all primecontractors withoutstanding ActionItemsPG&E providesapproval on targetlist and sendsinternal memoinformingemployees of thesubcontractorrequirementISN sends InitialLetter to allsubcontractorsSubscriptiondeadline forsubcontractorsISN sent PG&Einitial subcontractorlistPrime Contractordeadline to submitsubcontractor ActionItemISN sendssubcontractorimplementationnotice to primecontractorsISN performsnesting tosubcontractors inPG&E officeISN beginsconformanceproject forsubcontractorsJ a nua r y 2 9 , 2 0 1 6Fe br ua r y 1 6 , 2 0 1 6March 22, 2016Ap r i l 4 - 1 5 , 2 0 1 6June 1, 2016P G& E Ac ti onI te mI S N Te a mAc ti on I te mD e a dl i ne
13Safety: A Complete Cultural Change in PG&E andContractorSafety13
14Questions?General Information: Email contractorsafetyinfo@pge.com
(ISNetworld) and considers the following data points: Safety and Health Statistics (OSHA Citations , fatality and injury rate history) Workers Compensation Information Written Safety Programs/Procedures Safety Culture . Contract Pre Terms Contractor . Oversight. Evaluate
