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RANDOM HOUSEEDI 856 Ship Notice/ManifestX12 Version 4010Implementation GuideEffective: 10-20-200611/14/13
EDI Implementation Guide856 Ship Notice/ManifestSTTransaction Set HeaderIndicates the start of a transaction set and assigns a control number.Ref.Des.DataElementST01143Transaction Set Identifier Code856Ship Notice/ManifestST02329Transaction Set Control NumberAssigned sequentially by the sender to uniquely identify theNametransaction setBSNBeginning Segment for Ship Notice/ManifestTo transmit identifying numbers, dates, and other basic data relating to the Ship tion Set Purpose Code00OriginalBSN02396Shipment IdentificationRandom House Delivery Number then a dash and thenRandom House internal Idoc NumberNameE.G. 0082161691-169841884This construction provides for a unique shipment identifier in the eventthat a single Delivery Number might be used across multiple ASN’s.BSN03373DateDate Ship Notice/Manifest createdFormat is CCYYMMDDBSN04337TimeTime Ship Notice/Manifest createdFormat is HHMMBSN05373Hierarchical Structure0001Shipment, Order, Packaging, Item11/14/132
EDI Implementation GuideHLHierarchical Level for ShipmentTo identify depencies among and the content of the hierarchically related groups of data segmentsat the Shipment level.Ref.Des.DataElementHL01628Hierarchical ID NumberSequential counter starting at 1 for Shipment. Continues countingfor each HL01 element in the Ship Notice/Manifest.HL02734Hierarchical Parent ID NumberNot used in Shipment Level HL. Shipment is the highest HL level.HL03735Hierarchical Level CodeNameS ShipmentTD1Carrier Details (Quantity and Weight)To specify the transportation details relative to commodity, weight, and quantity.Ref.Des.DataElementNameTD101103Packaging CodeCTN25TD10280Carton, corrugatedLading QuantityNumber of Cartons in ShipmentTD106187Weight QualifierG Gross WeightTD10781WeightShipment Weight, in poundsTD108355Unit or Basis for Measurement CodeLB Pounds11/14/133
EDI Implementation GuideTD5Carrier Details (Routing Sequence/Transit Time)To specify the carrier and sequence of routing and provide transit time information.Ref.Des.DataElementNameTD501133Routing Sequence CodeB Origin/Delivery Carrier (Any mode)TD50266Identification Code Qualifier2 SCAC Standard Carrier Alpha CodeTD50367Identification CodeSCAC CodeTD50491Transportation Method/Type CodeM MotorTD505387RoutingFree Form Description of Motor CarrierREFReference IdentificationTo specify identifying ce Identification QualifierBM Bill of Lading NumberCN PRO NumberPK Random House Delivery NumberREF02127Reference IdentificationBill of Lading NumberPRO NumberRandom House Delivery Number11/14/134
EDI Implementation GuideDTMDate/Time ReferenceTo specify pertinent dates and times.Ref.Des.DataElementNameDTM01374Date/Time Qualifier011 Date ShippedDTM02373DateDate Shipped in format CCYYMMDDN1NameTo identify a party by type of organization, name, and code.Ref.Des.DataElementNameN10198Entity Identifier CodeST Ship ToSF Shipped FromN10293NameFor N101 SF this will be Random HouseFor any other N101, this element will not be sent.N10366Identification Code Qualifier15 Standard Address Number (SAN)N10467Identification CodeThis is the location code as defined by N103.ST (Ship-to) identifier -- the customer SAN received in the850-N104 is provided.SF (Ship-from) identifier – this segment is not sent.11/14/135
EDI Implementation GuideHLHierarchical Level for OrderTo identify depencies among and the content of the hierarchically related groups of data segmentsat the Order level.Ref.Des.DataElementNameHL01628Hierarchical ID NumberSequential counter for each HL01 in the ShipNotice/Manifest.HL02734Hierarchical Parent ID NumberThe HL01 Sequential Counter Number of the ParentShipment for this Order.HL03735Hierarchical Level CodeO Order11/14/136
EDI Implementation GuidePRFPurchase Order ReferenceTo provide reference to a specific purchase order.Ref.Des.DataElementNamePRF01324Purchase Order NumberCustomer’s Purchase Order Number as received in the850-BEG03.TD1Carrier Details (Quantity and Weight)To specify the transportation details relative to commodity, weight, and quantity.Ref.Des.DataElementNameTD101103Packaging CodeCTN25 Cartons, corrugatedTD10280Lading QuantityNumber of cartons in the order.N1NameTo identify a party by type of organization, name, and code.Ref.Des.DataElementNameN10198Entity Identifyer CodeBY Buying Party (Purchaser)N10366Identification Code Qualifyer15 SAN NumberN10467Identification CodeSAN Number (Same one as at Shipment level N104)11/14/137
EDI Implementation GuideHLHierarchical Level for PalletTo identify depencies among and the content of the hierarchically related groups of data segmentsat the Pallet or Tare level. If a pallet has a non-scannable, Random House proprietery pallet ID,then pallet level HL data will not be provided. Cartons on such a pallet will appear in the ShipNotice/Manifest as if they were individual cartons. If a pallet has a scannable UCC-128 barcodethen pallet level data will be provided here.Ref.Des.DataElementNameHL01628Hierarchical ID NumberSequential counter for each HL01 in the ShipNotice/Manifest.HL02734Hierarchical Parent ID NumberThe HL01 Sequential Counter Number of the Parent Orderfor this Pallet.HL03735Hierarchical Level CodeT Pallet/TareMANMarks and NumbersTo indicate identifying marks and numbers for shipping containers.Ref.Des.DataElementNameMAN0188Marks and Numbers qualifier.GM U.S. destinationCA Canadian destinationMAN0287Marks and Numbers.Barcode (UCC-128)Barcode (UCC-128)If this number begins with “001” then it is a “Full Carton Pallet”meaning that all cartons on the pallet are full of the same title.11/14/138
EDI Implementation GuideHLHierarchical Level for CartonTo identify depencies among and the content of the hierarchically related groups of data segmentsat the Carton level.Ref.Des.DataElementNameHL01628Hierarchical ID NumberSequential counter for each HL01 in the ShipNotice/Manifest.HL02734Hierarchical Parent ID NumberThe HL01 Sequential Counter Number of the Parent Palletfor this Carton, if the Parent Pallet had a UCC-128 scannablebarcode. Otherwise, this element will contain the SequentialCounter Number of the Order for this Carton.HL03735Hierarchical Level CodeP Package (Carton)MANMarks and NumbersTo indicate identifying marks and numbers for shipping containers.Ref.Des.DataElementNameMAN0188Marks and Numbers qualifier.GM U.S. DestinationCA Canadian DestinationCP “1Z” trackable number FedexMAN0287Marks and Numbers.Barcode (UCC-128)Barcode (UCC-128)“1Z” trackable number FedexIf this number begins with “001” then it is a “Full Carton Pallet”meaning that all cartons on the pallet are full of the same title.11/14/139
EDI Implementation GuideHLHierarchical Level for ItemTo identify depencies among and the content of the hierarchically related groups of data segmentsat the Item level.Ref.Des.DataElementNameHL01628Hierarchical ID NumberSequential counter for each HL01 in the ShipNotice/Manifest.HL02734Hierarchical Parent ID NumberThe HL01 Sequential Counter Number of the Parent Cartonfor this Item. If the Item is part of a Full Carton Pallet (allItems are the same), then this element will be the SequentialCounter Number of the Pallet.HL03735Hierarchical Level CodeI ItemLINItem IdentificationTo specify basic item identification data.Ref.Des.DataElementNameThe LIN02/03 and LIN04/05 and LIN06/07 and LIN08/09 combinationscan contain any arrangement of the 10 digit, 13 digit and 14 digit ISBN,plus the PO number, in any order that is selected. The qualifier/datacombinations are presented below:LIN02-04-06-08235Product/Service ID QualifierIB ISBN 10 digitsEN ISBN 13 digitsUK ISBN 14 digitsPO PO numberLIN03-05-07-09234Product/Service ID10 digit ISBN13 digit ISBN14 digit ISBNPO number11/14/1310
EDI Implementation GuideFor example, any of the following arrangements can be selected:E.G. LIN02 IBLIN03 0345360001LIN04 ENLIN05 9780345360007LIN06 UKLIN07 09780345360007LIN08 POLIN09 AB1234599ORLIN02 ENLIN03 9780345360007ORLIN02 IBLIN03 03453600001LIN04 UKLIN05 09780345360007Choose any arrangement of ISBN10 digit, ISBN13 digit, ISBN14digit and PO over the 4 LIN pairings. Pairings may also beomitted. Pairings may be presented in any order.SN1Item DetailTo specify line-item detail relative to shipment.Ref.Des.DataElementNameSN102382Number of Units ShippedIf Carton HL exists, this element is the number of Items inthe carton. If a Pallet HL is directly before this Item level,this element is the number of Items on the entire Full CartonPallet.SN103355Unit or Basis for Measurement CodeEA Each11/14/1311
EDI Implementation GuideSLNSubline Item DetailTo specify product subline detail item data.Ref.Des.DataElementNameSLN01350Assigned Identification1 Always the number 1.SLN03662Relationship Code.O Information only.SLN06212Unit PriceList price of the Item.SLN07639Basis of Unit Price code.PE Price EachCTTTransaction TotalsTransmits a hash total for a specific element in the transaction set.Ref.Des.DataElementCTT01354Number of Line ItemsTotal number of HL segments in the transactionCTT02347Hash TotalSum of the value of units shipped, i.e. total of all SN102 elementsNameExample:CTT*98*575SETransaction Set TrailerIndicates the end of the transaction set and provides a count of the transmittedsegments, including the beginning ST and ending SE segments.Ref.Des.DataElementSE0196Number of Included SegmentsTotal number of records in the transactionSE02329Transaction Set Control NumberSequential number assigned by the sender; will be the same as thecontrol number in ST02Name11/14/1312
EDI Implementation GuideSample 856 Transaction:A carton with 24 copies of ISBN 0736420908 under PO 510530A carton with 24 copies of ISBN 0736420908 andA full carton pallet with 4320 copies of ISBN 0307104826Both under PO 413*U*00400*000000060*0*T* OM 199HL*7*6*ILIN** 1735307HL*9*8*ILIN** 0IEA*1*00000006011/14/1313
EDI 856 Ship Notice/Manifest X12 Version 4010 Implementation Guide Effective: 10-20-2006. EDI Implementation Guide 11/14/13 2 856 Ship Notice/Manifest ST Transaction Set Header Indicates the start of a transac
