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GLACURHNo Frills2017Presented by Southern Illinois University EdwardsvilleFebruary 24-26, 2017GLACURH Regional Business Meeting
TableOfContents Letter from Chair .2 Conference Staff and Volunteers .3 Conference Timeline . 4 Proposed No Frills 2017 Budget .5 Southern Illinois University Edwardsville .6 Reservations .7 Sponsorship 8 Tentative Schedule and Registration .9 Housing .10 Meals .10 Website, Conference Policies, and Security .11 Transportation, Hospitality, Optional Activities,and Philanthropy .12 Appendix .13Page 1
Letter From ChairMay 18, 2016Dear NCCs, NRHH CCs, and GLACURH RBD members:During my time at Southern Illinois University Edwardsville (SIUE), I haveworked heavily within housing. When I was a freshman, I took on the position ofthe Residential Housing Association (RHA) Representative for the Woodland AreaCouncil. With this position, my fellow Woodland housing members and I were ableto provide students with activities within the residence hall. Also with my position,I was able to work directly with RHA to host other events around campus andprovide information to students through forums. This coming year, I will take overthe position of RHA President as a sophomore, in which I hope to increase thestudent-life involvement on campus and better the advertising for theorganization’s activities.Not only has joining RHA and Woodland Area Council improved my time spent atcollege, but it also has enhanced who I am. Due to these groups, my abilities to leadhave increased, as I have had time to work on my time management, organization,speaking, and collaboration with others. With my experiences, I am ready for myfuture responsibilities as a student leader.SIUE is ready to host No Frills 2017. Along with me, this university has moldedmany well-prepared leaders and can provide the space, help, enthusiasm, andresources for the conference. Even though No Frills is a huge responsibility, we atSIUE will handle it with confidence. I will work in a dedicated, determined, anddiligent manner to make sure the event will run smoothly and find reliable peopleto help me with the mission. We appreciate your consideration.Sincerely,Luke MolenRHA President and Conference ChairPage 2
Conference Staff&Volunteers“Regional Manager”Luke Molen, Chair“Assistant (to the)Regional Manager”Elizabeth Albrecht,Registration &Housing Chair“Accounting”Tom Potoski,Finance Chair“Sales”Abby Asfaw,Dining & CampusPartners Chair“Corporate Office”Sarah Kirkpatrick,AdvisorPage 3
ConferenceTimeline Bid Process .April-May 2016 Present Bid at NACURH .June 2016 Confirm Contracts and Reservations .Summer 2016 Volunteer Recruitment . .Fall 2016 No Frills 2017 Update .GLACURH 2016 Registration Opens .December 2016 Registration Closes .January 6, 2017 Late Registration . .January 12, 2017 Invoices Emailed .January 17, 2017 No Frills 2017 .February 24-26,2017Page 4
BudgetAmount BudgetedExpenditureNotesWebsiteSIUE Housing hostRegistration FormQualtricsFixed/Variable CostUnit Cost 0 0 -90110130150 - - - - - - - - 99.00 121.00RegistrationCasual Tees 1.10/nametag 1.10Lunch SaturdayMorris University Center 10/ Meal 10.00 900.00 Dinner SaturdayMorris University Center 10/ Meal 10.00 900.00 Boardroom Snacks/SatHousingVariousVariable 6.00540.00 Name Tags 143.00 165.001,100.00 1,300.00 1,500.001,100.00 1,300.00 1,500.00Food & Hospitality 109/ Night (6 per Room)and 99/ Night (4 per Room) 36.33 & 49.50Delegate Rooms (4/Room) Holiday Inn 4006.00 660.00 5065.00780.00 6124.00 900.007184.00Advisor CostsExpenditureNotesFixed/Variable CostHousingHoliday Inn 106/ Night (2 per Room)Name TagsCasual Tees 1.10/ Name TagLunch SaturdayMorris University Center 10/ MealDinner SaturdayMorris University Center 10/ mealSingle Room HousingHoliday Inn 106/ NightRBD/Special Guest CostsUnit Cost 106.00 1.10 10.00 10.00 198.0020 252120.00 302650.00 22.00 27.50 200.00 250.00 200.00 250.00N/AN/A35 3180.00 33.00 300.00 300.00 N/AN/A 2385.00 33.00 300.00 300.00 N/AN/A3710.00 38.50 350.00 350.0020HousingHoliday Inn 106/ Night (2 per Room)Name TagsCasua Tees 1.10/ Name TagLunch SaturdayMorris University Center 10/ MealDinner SaturdayMorris University Center 10/ MealSingle Room HousingFeesHoliday Inn 99/ NightADA FeePer GLACURH Governing DocumentsVariableRegional Add-on FeePer GLACURH Governing DocumentsVariableContingency FeeUnforeseen CostsVariableSIUE Shuttles 0.58/mile 159.00 1.10 10.00 10.00 297.00 6.00 6.00 2385.00 2385.00 22.00 27.50 200.00 250.00 200.00 250.00N/AN/A - 2385.00 38.50 350.00 350.00 -- - 540.00 660.00 - 780.00 900.00 - 540.00 660.00 - 780.00 900.00 - 200.00 200.00 200.00 100.00 100.00 100.00 10,994.50 13,112.50 17,348.50 112.50 122.36 132.22 142.09 126.59 136.45 146.31 156.18TransportationShuttlesParkingSIUE Parking TagsTOTAL CONFERENCE COST(USD)TOTAL COST PER DELEGATE (USD) (6/Room)TOTAL COST PER DELEGATE (USD) (4/Room) 2.00/each 200.00 100.00 200.00 100.00 15,230.50Page 5
SouthernIllinoisUniversityEdwardsvilleSouthern Illinois University Edwardsville (SIUE) was founded in 1957. SIUE is anationally recognized university that provides students with a high-quality, affordableeducation that prepares them for successful careers and lives of purpose. Built on thefoundation of a broad-based liberal education, and enhanced by hands-on research andreal-world experiences, the academic preparation SIUE students receive equips them tothrive in the global marketplace and make our communities better places to live.Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the naturalbeauty of the Mississippi River’s rich bottom land and only a short drive from downtown St. Louis, the SIUE campus is home to a diverse student body of more than14,000.SIUE awards degrees in undergraduate and graduate programs encompassing the arts,sciences, nursing, education, health, human behavior, business and engineering.The Schools of Dental Medicine and Pharmacy award doctor’s first professional degreesin dental medicine (DMD) and pharmacy (PharmD). Doctoral degrees are available innursing practice and educational leadership. Cooperative PhD programs in history,engineering science and computer engineering are offered with SIU Carbondale.On-campus residents experience the benefits of housing staff, community, and amenitiesfor a great value. Housing residents foster friendships within their communities,connect with faculty and staff and take advantage of numerous opportunities forpersonal and academic growth. Each resident has the opportunity to create a uniqueexperience through a number of different ways - active involvement in housingstudent leadership, participation in a Focused Interest Community (FIC), staffinteractions, wing community participation and much more!SIUE is an NCAA Division I member of the Ohio Valley Conference, as well as theMissouri Valley Conference in men’s soccer and the Southern Conference in wrestling.The Edwardsville campus is supplemented by campuses in Alton and East St. Louis.We invite you to learn more about SIUE at www.siue.edu/about and to explore thecampus at www.siue.edu/maps.Page 6
CampusSIUE has great facilities to host both the main Boardroom and the NRHHBoardroom. Currently, the Boardroom will be in the lecture hall in therenovated Science Building and the NRHH Boardroom will be in the Artand Design Building. All facilities are equipped with the neededtechnology such as projector and WiFi. For both boardrooms, delegateswill have access to outlets in order to keep laptops or other devicescharged. The Multifunction Room in Evergreen Hall (residence hall) willbe available as a backup option if needed.For ART Session or Sub-Regional Breakout Sessions, we will be able to utilize the classrooms within the Engineering Building. Again, these facilitiesare equipped with the needed technology to ensure any presentations gosmoothly. There are also classrooms available in Evergreen Hall that canalso be utilized.The Science Building, Art and Design, Engineering Building, and EvergreenHall are all easily accessible from the parking lots and are a short walkfrom one to the other. All of these buildings are also a short walk to theMorris University Center where Saturday meals will take place (andStarbucks is located!).Page 7
SponsorshipSIUE University Housing is extremely budget conscious and will make every effort tokeep delegate costs to a minimum. To that end, we will be contacting a wide varietyand number of businesses within the Edwardsville/Glen Carbon community. Thebelow list of businesses will each receive a sponsorship letter (see Appendix page 23)and then we will be following up with them. Here is a list of businesses we will becontacting for donations:Bank of EdwardsvilleState Farm InsuranceWalmartCasual TeesEclipse Car WashChef’s ShoppeIntegrated Technology AssociatesR & P LumberEdison’s Entertainment ComplexJimmy John’sCulver’sBig Frog Custom T-Shirts and MorePapa Murphy’sDairy QueenThe CupSonicEdwardsville/Glen Carbon Chamber ofCommerceSchnucks GroceryGlazy SquaresShop N SaveMcDonald’sTargetEnterpriseAMC TheatersDierbergs GroceryPage 8
Schedule(All times are CST)RegistrationFriday, February 24, 20173-6:30pmRegistration/Check-In7pm-MidnightCall to Order/BusinessMidnight-2amHospitality Rooms OpenHotelScience BldgHotelSaturday, February 25, 20176-8:45amBreakfast9am-NoonBusinessART er6:30-MidnightBusinessMidnight-2amHospitality Rooms OpenHotelScience BldgEngineering BldgMUC Center CrtScience BldgMUC Center CrtScience BldgHotelSunday, February 26, ationRegistration for No Frills 2017 will take place online through Qualtrics. Registrationwill open in December 2016 and close January 6, 2017 with late registration goingfrom January 7-12, 2017. Delegates may cancel at anytime but will be responsible forthe cost of their registration after January 31, 2017. Projected cost of registration andcontact siue-rha@siue.edu.Page 9
Housing&MealsHousingThe conference hotel for No Frills 2017 will be the Holiday Inn Express and SuitesEdwardsville. This is one of the newest hotels in Edwardsville and is less than a milefrom the SIUE campus. There are two room options for delegates: a 4-person doublequeen room and a 6-person double queen suite. There is a small price differencebetween the two rooms and we will fill rooms based on when delegations register.Besides being close to campus, the hotel is also close to a variety of dinner options forFriday night, including McDonalds, Jimmy Johns, Wang Gang, Doc’s Smokehouse, Sonic,Wendy’s, and Imo’s Pizza.Hotel amenities include complimentary breakfast and WiFi, accessible parking, abusiness center and computer station, and fitness facilities. The majority of delegateswill be in a double queen room which sleeps four people. There are also double queensuites which sleep six. Advisors will be able to stay in either double queens (two to aroom) or single kings (one to a room). The RBD will also be staying two to a room indouble queen rooms.The hotel also offers both a board room and a meeting room with plenty of space forboth registration/check-in on Friday afternoon as well as hospitality space for Fridayand Saturday nights.MealsDelegations should plan to eat dinner prior to the start of business on Friday.Edwardsville and Glen Carbon are foodie havens within the St. Louis metro-east areaand feature a wide variety of restaurants. Besides the restaurants close to the hotel(mentioned above), you will find chains like Qudoba, Buffalo Wild Wings, Crazy Bowlsand Wraps, Fazoli’s, Dewey’s Pizza, as well as local establishments like Peel, SacredGrounds, Bigelow’s, and Sugo’s.On Saturday, delegates will enjoy lunch and dinner at the Morris University Center’sCenter Court. Delegates will be able to choose from Boss Burgers, salad and soup bar,sandwiches, and a main entrée station. Any dietary needs can be accommodated;please make sure to let us know through your delegation registration of any dietaryneeds.Page 10
Website,Policies, &SecurityWebsiteThe No Frills 2017 website will be hosted by GLACURH and will allow for paperlessregistration as well as up-to-the-minute updates and easily accessibleinformation about the conference, campus, and community. The website will alsoinclude campus maps, directions to campus, and community links.Policies1. Per the policies set forth by NACURH, No Frills is a dry conference. Alcohol shouldnot be consumed, concealed, or purchased during the No Frills 2017 conferenceregardless of the delegate’s age during the conference.2. Illicit drugs possession is also prohibited. Per federal and state laws, SIUE does nottolerate illicit drugs of any kind and they will not be tolerated at No Frills 2017.3. The cost of damages to the hotel or university will be split among the responsibleindividuals. If damage occurs in a hotel room and no one claims responsibility, thenthe costs will be divided among all of that room’s occupants.4. SIUE is a totally a smoke free campus and smoking is not allowed in any of thebuildings or on the grounds.If anyone is found in violation of the above policies, this will result in immediateremoval from the conference at the individual’s own expense and no refunds willoccur.SecuritySIUE prides itself on being a safe campus. SIUE is set in one of the “50 Safest CollegeTowns in America,” according to the 2015 SafeWise Report. Edwardsville rankednumber 25 on the list of 50 towns. SafeWise cited SIUE’s investment in safetytechnology, such as the Rave Guardian app, to maintain a secure campus. SIUE policeofficers are academy trained and engaged in a Community Policing program. Under theSIUE Campus Violence Prevention Plan, there are more than 80 emergency phones oncampus. The Southern Illinois University Edwardsville Police Department is acommunity-oriented police department and is staffed with approximately 39 full-timesworn law enforcement officers who are on call 24/7. SIUPD can be reached at 618650-3324 or in an emergency at 911.Page 11
Transportation,Optional Activities,PhilanthropyTransportationFor delegations driving to SIUE, you will find us conveniently accessible from several majorinterstates. We are also located close to the Alton, IL Amtrak Station and LambertInternational Airport (St. Louis, MO). The conference staff and volunteers will providetransportation for any delegations who take the train or fly. Please indicate on yourregistration if you will need picked up. Schools are encouraged to drive themselves from thehotel to campus but for delegations who take the train or fly to the conference, SIUE willprovide shuttles. There will be no costs to park on campus.Optional ActivitiesThere will be hospitality available both Friday and Saturday nights with food and games. Iftime allows, there are also many activities available for delegates such as bowling, billiards, andan arcade.PhilanthropyThe No Frills 2017 Conference team have decided to support three international organizationsthrough delegate fundraising. These organizations are the American Cancer Society’s RelayFor Life, St. Jude’s Up Till Dawn, and Children’s Miracle Network’s Dance Marathon. These areevents and organizations that are supported around the world and on many of the GLACURHcampuses, including SIUE. Relay For Life is a team event where participants celebrate cancersurvivors and what they have overcome, remember and honor those who have lost theirbattles, and fight back against a disease that has taken too much. Up Till Dawn is a collegeevent to help end childhood cancers through support of St. Jude’s Children’s Hospital. DanceMarathon is a movement of Children’s Miracle Network Hospitals to raise funds and awarenessfor more than 170 pediatric hospitals. In addition to collecting donations, the conference teamwill be providing information on how campuses can bring these events to their own campuses.Page 12
AppendixRegistration Forms .14Waivers and Agreements .16Conference Staff Commitment 18Campus Map .19Directions to Hotel and Campus .20Solicitation Letter .22Letters of Support .23Page 13
No Frills 2017School RegistrationFebruary 24-26, 2017School:Main Contact Name:Main Contact Email:Main Contact Phone #:How many Advisors will you be bringing?How many Students will you be bringing?What roles will the students be in?NCCNRHH CCNCC-ITNRHH CC-ITBid PresenterHow will you be traveling to No Frills?Are you able to utilize your own transportation during No Frills?Yes orNoInvoices will be emailed approximately on January 17, 2017. Checks should be made payable toSIUE. If you have any questions, please contact the conference team at siue-rha@siue.edu.Page 14
No Frills 2017Delegate RegistrationFebruary 24-26, 2017Last Name:First Name:School:Email:Identified Gender:First Time at No Frills?Interested in Gender Inclusive Housing?Y orNRole(s)?: NCCNRHH CCNCC-ITY orNRHH CC-ITNBid PresenterInsurance Agency:Insurance Policy Number:Insurance Phone Number:Emergency Contact Name/Relationship:Emergency Contact Phone Number:Any Allergies/Special Dietary Needs:Do you need any special accommodations? If so, please specify:Page 15
Waivers &AgreementsLiability and Conference Policies:College/University:I, , in consideration of the Great Lakes Affiliate of College and UniversityResidence Halls and its parent organization, The National Affiliation of College andUniversity Residence Halls, as well as Southern Illinois University Edwardsville,allowing my participating in the No Frills 2017 Conference on February 24-26, 2017,hereby release the officers, agents, employees, and the members of GLACURH, NACURH,and SIUE from all liability for damage and injuries which I may sustain from the NoFrills 2017 Conference. I recognize that there will be a variety of programs andevents offered at No Frills 2017. I assume all risks associated with participation insuch events, programs, and all other activities related to the conference. This waiverincludes any claims for personal injuries, emotional injuries, and/or property damage.SignatureDateWitness SignatureDateParent/Guardian Signature (if under 18)DatePage 16
Waivers &AgreementsNo Frills 2017 Alcohol, Illegal Drugs, and Damages Policies:College/University:I, , agree as a representative from my university and with the intent toositively represent my university at the No Frills 2017 Conference, abide by thefollowing No Frills 2017 Conference Policies:1. Per the policies set forth by NACURH, No Frills is a dry conference. Alcohol shouldnot be consumed, concealed, or purchased during the No Frills 2017 conferenceregardless of the delegate’s age during the conference.2. Illicit drugs possession is also prohibited. Per federal and state laws, SIUE does nottolerate illicit drugs of any kind and they will not be tolerated at No Frills 2017.3. The cost of damages to the hotel or university will be split among the responsibleindividuals. If damage occurs in a hotel room and no one claims responsibility, thenthe costs will be divided among all of that room’s occupants.4. SIUE is a totally a smoke free campus and smoking is not allowed in any of thebuildings or on the grounds.I understand that if I am found
SIUE awards degrees in undergraduate and graduate programs encompassing the arts, sciences, nursing, education, health, human behavior, business and engineering. The Schools of Dental Medicine and Pharmacy award doctor’s first professional degrees in dental medicine (DMD) and pharmacy (Ph
