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South Asia OfficeResourceA Monthly Newsletter from Rotary International South Asia OfficeOctober 2019Volume XIII, Number 4Message fromHead-South AsiaHighlightsMembership figures as of 01 October 2019Dear District Governor,This year, October is the month of festivals. All three majorfestivals i.e. Durga Puja, Dussehra and Diwali are in s#Rotarians#Variance from 01July 2019 ,59014103Nepal1204,7521121Pakistan2323,2669271Sri TotalWorldwide10625,166** Variance from 01 July 2019 official starting figures.# These are system generated figures. Official month-endmembership statistics would be available by around 10th ofnext month.“Heartiest Congratulations” to PRID Shekhar Mehta onbeing nominated as President of Rotary International forthe Rotary year 2021-22; it is indeed, a proud momentfor all of us.As in the past, Rotary is hosting a special event tocelebrate World Polio Day on October 24, 2019. Thisyear’s event will be an online event in multiple timezones and languages to reach out to more people andto create more awareness than ever before. Moredetails on page 8 & 9.With warm regards,October 2019RI Exchange Rate for US 1LocalRate NepalNPR114PakistanPKR157Sri LankaLKR182Changes from last month are shown in blue. Current &previous RI Exchange Rates can be accessed throughwww.rotary.orgIMPORTANT INFORMATIONSouth Asia Office will be operating with fewstaff from 09 to 11 October 2019, due tooutbound training. Details on page 11.Rajeev RanjanHead-South Asia1
Club & District Support (CDS)Update your Interact Club Advisor:Every year Interact club is required to report an advisor by 30 June. Advisors can be a member of the sponsoringRotary club, a school administrator or faculty member, or community volunteer to serve as an adult contact to theInteract club. The information can be updated online by filling the online form. Please note Interact clubs that havenot reported Interact Adviser in the past two Rotary years, will be placed in “Suspended” status by 01 October2019. They will have until 31 December 2019 to report an Interact club adviser or the Interact club will beautomatically “Terminated” effective 1 January 2020.Project FairsRotary’s project fairs connect clubs that are seeking international service projects with those that are interestedin collaborating with global partners. Project fairs typically last two to three days and may include visits to serviceprojects or opportunities to experience the local culture.Who can attend?Any club representative or Rotary member who is interested in supporting an international service project canattend a project fair.INTERACT Video AwardsSubmit your video to the Interact Video Awards . Show us your club's best service project in a short video for achance to be named "Best Video" and awarded US 1000 for your next project!Check out last year's finalists to get inspired. Then, work with your sponsor Rotary club, local Rotaract club,teachers, and parents to make your video a reality. The deadline to submit a video is 1 December 2019.Leader’s guides for your training eventsAre you looking for ideas for your next training event? Our leader’s guides include suggested speaking points, activities,and worksheets. Customize them to suit your needs. Share these links (available at rotary.org/trainers) with yourfacilitators: District Membership Seminar Leader’s Guide District Public Image Seminar Guide District Rotary Foundation Seminar Leader’s Guide District Team Training Seminar Leader’s Guide District Trainer Seminar Leader’s Guide District Training Assembly Leader’s Guide Governors-nominee Training Seminar Leader’s Guide Grant Management Seminar Leader’s Guide Leadership in Action Leader’s Guide Presidents-elect Training Seminar Leader’s GuideIn addition to these guides, the Train the Trainer Seminar Leader’s Guide offers topics and worksheets you cancustomize for training event facilitators.2
Foundation (TRF)FUND DEVELOPMENTFor the 12th consecutive year, The Rotary Foundation has received the highest rating — four stars —from Charity Navigator, an independent evaluator of charities in the U.S. Thank you to all of you for helpingus earn this top recognition!Click here to read more about this on the Rotary website.2019-20 Zone-wise TRF Contribution Update (interim September):ZoneAF nd2019-20TotalContributionas on 30 Sep.(INTERIM)2018-19TotalContributionas on 30Sep. (FINAL)%VarianceZone-1* 2.34 31,309 325 11,800 2,000 45,434 92,498-51%Zone-4 10.80 422,255 9,140 304,748 43,420 779,563 1,346,862-42%Zone-5 2.67 112,915 27,581 278,656 8,819 427,972 391,3569%Zone-6 4.78 166,538 14,518 266,162 0 447,218 449,910-1%Zone-7 6.72 242,136 19,025 86,336 152,858 500,355 2,217,831-77%India 5.94 865,979 55,170 745,473 205,097 1,871,719 4,260,400-56%SouthAsia 5.88 975,154 70,588 947,703 207,097 2,200,541 4,498,458-51%*Zone-1 figures include only Pakistan & Bangladesh2019-20 Major GiftsMajor Gift DonorsDr. Jayant ChallaYashwant JhabakDr. Satyanarain AgarwalaGift TypeEF-ShareEF-ShareDirected GiftDistrict315031503141Zone554Every Rotarian, Every YearAs you know, Every Rotarian, Every Year (EREY) is the fundraising initiative designed to encourage support forthe Foundation’s Annual Fund. This campaign is based on the simple idea that if every Rotarian make apersonal gift every year towards Annual Fund and participate in a Foundation project, there would not beanything the Foundation couldn’t accomplish.2018-19 Foundation BannersFoundation Banners for Rotary Year 2018-19 and “End Polio Now” Certificates will be shipped to 2019-20District Governors by mid to late October from RI World Headquarters for distribution to eligible clubs.List of winning clubs will be included in the shipments to District Governors.3
2018-19 Top 5 districts in terms of EREY%DistrictEREY Donors ( 25) se Note: Average EREY% for South-Asia region last year was 14%Every year, Clubs that achieve outstanding giving in EREY, i.e. a minimum Annual Fund contribution of 100 percapita, with every dues-paying member giving at least 25 to the Annual Fund are awarded with 100% EveryRotarian, Every Year Club Banner. In last Rotary Year, a total of 53 clubs in South-Asia region were awardedthis banner. To download EREY Brochure, please click here.GRANTSGrants approved during the month of September 2019 for South Asia Region.Rotary GrantsNumber of grants Amount (USD) in millionDistrict Grants010.076Global Grants262.72Total272.796Area of FocusBasic Education and LiteracyDisease Prevention and TreatmentCommunity Economic DevelopmentMaternal Child HealthWater Sanitation and HygieneTotalNo. of Global Grants41322526Regional Grants Officers can help with your grant applicationsAre you considering a global grant project or scholarship? Before you start your application, ask your concernedregional grants officer to review your project idea or scholarship nominee. Your grants officer can tell you whetheryour project or scholarship is eligible for a global grant, offer suggestions on what to include in your application,and even work with you to design your project.Grant Center reminderBefore you submit your global grant application, make sure that the grant sponsors are listed correctly in theapplication. It’s especially important to note whether the grant is club or district sponsored. When this informationis incorrect, it delays the processing of the grant, particularly if changes need to be made after the application isapproved. More information is available through “A Guide to Global Grant” availablethrough global-grants4
Updated grants terms and conditionsThe Foundation periodically updates its grants terms and conditions to provide better clarity and ensure that theyreflect policy changes accurately. This current version also has new formatting that makes it easier to use,including a section at the beginning that says what has changed since the previous version. To access, click onthe link given below:Using Grant reports on My RotaryReports are available on My Rotary to help district leaders manage their grant activities. The table below tells youwhich report to use to gather various kinds of information.ReportUse it to .Grant Detailget comprehensive details about one grantGrant Locationshow all approved global grants taking place in a selected countryGrant Participationmeasure club, district, and zone participation in global grants and district grantsGrant Productivitysee global grants and district grants in all statuses for a selected club, district, orzoneGrants by Sponsorsee grants by a selected club or district and their current status (closed andcanceled grants are not included)Cadre MemberInformationfind Cadre membersCORPORATE SOCIAL RESPONSIBILITY (CSR) CORNERRotarians can now complete the global grant application in the Grant Center for preliminary review.Find below the important points to follow: Community assessment and training plan are required to be attached with the global grant application; Keep the application in draft mode; Inform GG application number to Grant Coordinator at HQ copying CSR team for pre-review; Once grant application receives preliminary review eligibility, MoU will be shared for signing betweenRF(I) and Corporate signing authority; Gift ID will be shared to submit the application for approval once RF(I) receives CSR funds.CSR team scheduled a virtual meeting with all District CSR Chairs of Zone4 on September 27. The main objectiveof this meeting is to understand the expectations of CSR chairs and discussion on CSR global grant applicationreview process. CSR team will schedule more such interactive meetings with District CSR Chairs of Zone 5, 6and 7.District CSR Chairs and Rotarians are requested to reach out to CSR team at SAO for any possible assistancein solicitation of funds from Corporate.5
Financial Services (FS)ROTARY CITATION: FY 2020 CLUB DUES PAYMENT REQUIREMENTS:To be eligible for Rotary Citation, one of the criteria is that club must pay all dues within 60 days of date ofinvoice. Also, the benefit of 50 grace balance has been eliminated.To verify whether the club is in good standing or not, log-in to My Rotary and navigate as follows:Click Manage Club and District Administration Club Administration Club Finances Daily clubbalance report. Here, the balance of the club should be “Zero”RI EXCHANGE RATEEffective 01 July 2019, Rotary exchange rates are based on the prevailing market rate as of the first of eachmonth. As a result, it will no longer be possible to send the Rotary exchange rates in advance. While Rotaryunderstands that it is a departure from its previous practice but believes that this is best way to provide a trueexchange rate to its constituents across the globe. Thank you for your understanding. If you have any questions,please contact us.Rotary Exchange rate can be accessed through https://my.rotary.org/en/exchange-rates.JULY 2019 INVOICEElectronic copies of invoices for July- Dec 2019 have been sent to all clubs and reminder letters mailed on 19August 2019. For more information, please visit the Membership Dues page through My RotaryTERMINATED CLUBSClubs that have been terminated for non-payment of January 2019 dues are required to fulfill followingcompliances for re-instatement within 150 days of date of termination: Pay all outstanding financial obligations at the time of termination. Pay all membership dues that continue to accrue thereafter. Pay a 30 per member reinstatement fee plus GST @18% Reinstatement application Active membership list.After 150 days from the termination date, clubs are permanently terminated and cannot be reinstated.PAYMENT INSTRUCTIONSAll the cheques/demand drafts should be dispatched to RI South Asia Office at the following address:Rotary International South Asia OfficePullman/Novotel Commercial Tower,First Floor, Asset No. 2, Hospitality District,Aerocity (Near IGI Airport)New Delhi 110037Payment of RI Dues by clubs in India: Clubs must make online payment of their dues by using ‘Bank/ Electronic Transfer’ details mentioned in theirrespective invoice which are club specific and for club dues only. Kindly remember that information/detailsgiven in the previous invoice do not stand good now and would lead to non-payment and inconvenience.ORSend Cheque/demand draft in favor of ‘Rotary International South Asia Office’ payable at New Delhi to SouthAsia Office along with copy of invoice.6
Prior to making payment in INR, check current RI exchange rate from https://my.rotary.org/en/exchangerates. For the month of October 2019, 1 US is equal to INR 71.Please note that to update subscription information regarding ‘The Rotarian’ or regional magazine, the clubofficers must send email to data@rotary.orgPayment of Non-Club Dues in India(for Charter Fee of new Rotary Club/Rotaract Club & Registration Fee for RI Convention): Online payment of non-club dues can be made by using NEFT details given below.Bank Name:Ratnakar Bank Ltd.Beneficiary name:Rotary International South Asia OfficeAccount Number:VARISAC000099999IFSC Code:RATN0000100Branch:Baba Kharag Singh Marg, Delhi-110001Once payment is made, please share the transactions details with SAO for information and records. Cheque/demand draft should be drawn in favor of ‘Rotary International South Asia Office’, payable at NewDelhi and sent to RI South Asia Office along with copy of application.Payment towards TRF Donations/Contributions:a) Online Giving by Donors in IndiaRupee-enabled online giving is available to donors in India both through the Rotary Foundation (India) [RF(I)]website www.rotaryfoundationindia.org and Rotary International website www.rotary.org. Donors can choosecredit card / debit card / net-banking as mode of payment.b) Donation/Contribution through Cheque/Demand Draft Draw a cheque/demand draft in favor of ‘Rotary Foundation (India)’ payable at New Delhi and dispatchto RI South Asia Office. The donor’s name (i.e. drawer of cheque/remitter of bank draft) should be clearly mentioned along withdonor’s address and his/her Permanent Account Number (PAN) in the contribution form/letter. A single receipt per cheque will be issued in favor of the drawer of the cheque. A single receipt for each demand draft/pay order will be issued in favor of the remitter/purchaser, ifmentioned in face of the demand draft/pay order, otherwise it will be as requested in the cover letter.All contributions in Indian Rupees, including online contributions, will be eligible for benefits under Section 80Gof Income Tax Act.THE GOODS & SERVICE TAX (GST)Clubs that have already got themselves registered or are in the process of getting registered, are requested tosend following details through their registered email ID to Ruma.Mondal@rotary.orgDetails required: Club Name and Club Number Special Status (if applicable) along with supporting document issued by competent authorities (for e.g.: SEZexemptions) Copy of registration certificate, duly attested by account signatoriesThere is a critical provision in GST that mandates the “state” code of your GST registration and the “state” ofyour mailing address available with the SAO to be identical. In case they are different, we request you to updatemailing address of the club in RI records to comply with the above requirement.Under the go green initiative, FS Team is sending receipts for all RI dues & contributions electronically.Therefore, we request the club officers/Rotarians/donors to kindly update their email ids at MyRotary7or mail the request to data@rotary.org and give us the opportunity to serve you better.
Communications & Public RelationsWorld Polio Day is a time for Rotarians all over the world to raise awareness about our efforts to eradicate poliofor good. Every year, on this day, we celebrate our progress toward eradicating polio. Clubs around the worldraise awareness and spread the word that the fight to end polio is not over till every child is polio free.1. Join us by hosting an event in your community. Download the toolkit to help you start planningyour event. Follow the link: https://www.endpolio.org/world-polio-dayThe toolkit includes everything you need to know as to how to plan an event, with easy to readdocuments on how to plan an event, press release sample, social media posts, and how to connectwith RI’s October 24 celebrations.2. Not sure what to do for World Polio Day? Here are a few ideas:Host a gathering for friends and club members to watch the Online Global Update.Organize a fundraiser and invite guests to experience what it’s like to vaccinate children byviewing Rotary’s virtual reality film, “Two Drops of Patience.” (Download Rotary’s VR app toyour Apple or Android device.) Write a letter to the editor of your local newspaper about the importance of ending polio. Send itto the letters or opinion page editor for consideration. Share information about Rotary’s efforts to eradicate polio on Facebook, Twitter, or InstagramThe toolkit’s resources can help you every step of the way. 3. If you already have planned your event, please do register it on this link.https://www.endpolio.org/register-your-event and tell us how you’re observing World Polio Day. sofar, only 48 events have been registered from India, and the target is nearly 200.4. This year’s main event on 24 October 2019 by Rotary International “Rotary’s World Polio DayOnline Global Update” will be shown in multiple time zones and languages, to reach more people andraise more awareness than ever before.Rotary members in India/Pakistan can join the region’s specific edition of the program by:o Clicking endpol.io/ipfbev - RSVP here for reminders/updates:o Time: 5:30 PM (India time) / 5.00 PM (Pakistan time)o View the program here: www.facebook.com/endpolionowo Language: EnglishOther regions can RSVP to the program here and view as per their time 992/Do remember to mark your calendars, popularize the Facebook event amongst fellow rotary members,and help Rotary International make this event a success.8
PublicationsPUBLICATIONSThe new version of Manual of Procedure (MOP – 2019),SKU # 035EN will be available for sale by mid of October 2019.The new MOP will be available for purchase at a price of 10.00 USD.About MOP: Help club and district leaders understand Rotary and the policiesmost relevant to them. Reflects the changes adopted by the 2019 Council onLegislation.Rotary Basics(US 2.00)Rotary Basics is a comprehensive guide to all things Rotary. It covers everythingfrom how Rotary began to how you can optimize your membership experience.This is a great resource for new members or for clubs to have on hand forreference.The Rotary Foundation Reference Guide(US 3.00)Booklet provides a brief overview of Rotary Foundation programs and services. Revisedannually.To look for other publications of Rotary International and The Rotary Foundation, click on linkhttps://shop.rotary.org/; you can browse through subject wise tabs and download related publications or placeorder through SHOP Rotary in case it is a priced publication. Please remember to review the contents of thepublication, prior to downloading/placing order, as all publications are not meant for South Asia region.Order for publications can either be made:a) Through Shop Rotary by paying through credit card for priced publications;b) Place order with us and remit amount equivalent to publication price either by at par check or demanddraft drawn in favor of Rotary International South Asia office, payable at New Delhi, Indiac) Make payment equivalent to the order value (in INR) by NEFT transfe
2 . Club & District Support (CDS) Update your Interact Club Advisor: Every year Interact club is required to report an advis
