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GaslighterThe Chicks
The ClimbSundance Head(from Miley Cyrus)
Let the RainSara Bareilles
StrongerKelly Clarkson
Never BreakJohn Legend
Rise UpAudra Day
RoarKaty Perry
AliveSia
1Where we wereLorem ipsumLorem ipsumLorem ipsumheaded comingdolor sit amet,dolor sit amet,dolor sit amet,out of 2019 intoconsecteturconsecteturconsectetur2020adipisc ing elit,adipisc ing elit,adipisc ing elit,sed do eiusmodsed do eiusmodsed do eiusmodTrajectoryMain TitleMain TitleMain Title
Understanding TrajectoryDespite the pandemic, at the end of Q2 (June 2020 we saw the followingincreases over our position at the same time in 2019)208%1,980%Increase inNet IncomeIncrease inCash on HandIncrease inBalance Sheet YTD
Even to us, thiswas surprising!3.5 PlaysProduced YTD by end ofQ2 in 20191.75 PlaysProduced YTD by end ofQ2 in 2020
UnderstandingTrajectoryAttendanceBetween January and March 2020,attendance rose to 160% of 2019 levels.193505205632tickets sold forfirst two showstickets sold forfirst two shows
Indicators of Contraction2019 saw indicators of contraction in the form of reduced ticket salesand attendance, reduced giving, reduced sponsors, and reducedprogram ad sales. We believe these were all due to the abruptchange in leadership at the end of the previous year.20%40%40%Commitment toLiving WagesReduction inPhilanthropyReduced Attendance
EarnedIncomeWhat are income arewe talking s &Advertising
CONTRIBUTEDINCOMEPhilanthropyAnnual donationsand membershipsGrantsFoundations andgovernmentRafflesSummer raffleHoliday raffleSpecial EventsSeason Announcement,Uncorked
ProductionExpenses01What expenses areincluded?Production PayrollPayroll for all actors, designers,directors, technicians,stagehands, etc.02Direct Production ExpensesThe cost of sets, costumes, lighting, sound, video,scripts, rehearsal space, truck rental (to move theset), etc.03MarketingGraphic design, programsand postcard printing,social media campaigns,print advertising, etc.
AdministrativeExpensesThese expenses include everythingrequired to keep the organizationrunning that are not directly related tothe work we produce.01Administrative Payroll (All full02Operating/AdministrativeExpenses (rental properties,and part-time staff)mortgage, copy machine, supplies, etc.)03Fundraising andPhilanthropy expenses(mailings, communications, events,etc.)
BREAKDOWNThe national average for production to admin expense ratios is 1 to 1 (or 50/50), which is also the national average forearned to contributed EarnedIncomeContributedIncome
EARNED INCOMEBUDGET VS. ACTUAL FY 2019
FactorsWhat contributedSeasons are planned 18 months inadvance, so there’s little way to knowwhat might happen to an organization inthe meantime.Leadership changeSeason selection not tailoredfor organizational changeLoss of institutional knowledge
2020GOAL:Address audience and donor base contraction: enter a“building” year.
T R A N S F O R M AT I O NSEASON 2020Focus on the futureAudience building, capital campaign, membershipdrive, increased efforts in philanthropy, etc.Program forRebuildingProgram works designed to steward resources andgrow economic base, while still adhering to themission driving the organization.
NoisesOffTheHighestTide“Tentpoles”Large scale works that are provento build istmasCarolArtistic CoreSteward the resources without sacrificing artistic integrity.
This was a difficult ask Harlequin’s Board of Directors agreed to increased costs andseemingly exorbitant goals for the 2020 season, when compared to2019.Tr u s t/trəst/ noun firm belief inthe reliability, truth, ability,or strength of someone orsomething.QR Code
2020 ProductionReturnsPlan for theFutureProgram forGrowthTrust thePlanRead MoreQR Code
2020 2019 HolidayBudget vsActualBoth HOLMES and NOISES beatproject goals, which were alreadyset relatively high (NOISES hit147% of it’s goal). TIDE was wellon track to beat a very high goal,but had its final week canceled.
Understanding TrajectoryDespite the pandemic, at the end of Q2 (June 2020 we saw the followingincreases over our position at the same time in 2019)208%1,980%Increase inNet IncomeIncrease inCash on HandIncrease inBalance Sheet YTD
208% net increasein revenueEarned Income stopped as of 3/15With the cancellation of the final week of The HighestTide, all Earned Income ceased (and began to decrease) asperformances were cancelled and tickets refunded.Contributed Income continuedThrough the generous support of our donors andsubscribers, our Contributed Income has continued.Administrative ExpensesReduced to 33%The closure effectively reduced our operatingoverhead.
UnderstandingTrajectoryAttendanceBetween January and March 2020,attendance rose to 160% of 2019 levels.193505205632tickets sold forfirst two showstickets sold forfirst two shows
Attendance andReturn, Q1 2019/2020Comparing the first two shows160%Attendance IncreaseOver 2019366%Increase in ReturnOver 2019
The Planwas Working!
1Where we wereThe impactLorem ipsumLorem ipsumheaded comingCOVID-19 hasdolor sit amet,dolor sit amet,out of 2019 intohad on ourconsecteturconsectetur2020organization,adipisc ing elit,adipisc ing elit,and what we’vesed do eiusmodsed do eiusmodTrajectorydone about itImpactMain TitleMain Title
FurloughPEUCPandemic Emergency UnemploymentCompensationCarePlanning
What do we need? Where can we cut?Minimal ExpensesHibernationHow to Survive2020GOAL: Reduce expenses to the minimal level possiblefor the organization to still subsist
Pandemic Relief01Insurance payout02City of Olympia LTAC03EIDL – Economic Injury Disaster04PPP – Payroll Protection Program02Donor supportDonorSupportCity ofOlympiaCARES ActLoan
Hibernation The CARES ActRecapitalizationThe combination of ceasing all operationsand the funding provided by the CARES Actallowed us to do the things that the 2020was targeted to do, but much quicker.RefinanceShort-TermDebtPay AllAccountsPayableBuild UpCashReservesPosition forReopening
Hibernation The CARES ActRecapitalizationThe combination of ceasing all operationsand the funding provided by the CARES Actallowed us to do the things that the 2020was targeted to do, but much quicker.RefinanceShort-TermDebtPay AllAccountsPayableBuild UpCashReservesPosition forReopening
Hibernation The CARES ActRecapitalizationThe combination of ceasing all operationsand the funding provided by the CARES Actallowed us to do the things that the 2020was targeted to do, but much quicker.RefinanceShort-TermDebtPay AllAccountsPayableBuild UpCashReservesPosition forReopening
Hibernation The CARES ActRecapitalizationThe combination of ceasing all operationsand the funding provided by the CARES Actallowed us to do the things that the 2020was targeted to do, but much quicker.RefinanceShort-TermDebtPay AllAccountsPayableBuild UpCashReservesPosition forReopening
Understanding TrajectoryDespite the pandemic, at the end of Q2 (June 2020 we saw the followingincreases over our position at the same time in 2019)208%1,980%Increase inNet IncomeIncrease inCash on HandIncrease inBalance Sheet YTD
But we still must bevigilantCareful planning is still needed to steward this position, as we moveinto reopening with an unknown timeline.VigilantadjectiveKeeping careful watchfor possible danger ordifficulties.QR Code
1Where we wereThe impactHow we plan toheaded comingCOVID-19 hasmove forward,out of 2019 intohad on ourand what2020organization,reopeningand what we’vemight look likeTrajectorydone about itImpactRecoveryMain Title
RESTARTRestarting operations is non-trivial,and is still largely out of our hands.01State of Washington has toissue guidelines and a plan forperforming arts02Actors’ Equity Associationhas allowed only 2 performancesin the US since March03Our Job is to Have a Planand to be ready wheneveryone else is01 December 2020Are people ready?“I’ll wait for a vaccine.”–Many People
The VirusMust Be Under Control
The State of Washingtonmust allow performing arts organizations to reopen Phase 4 at the earliestThe museum plan has passed,but live performing arts arestill on the tableHarlequin must have a safetyplan in place
Safety plan must beapproved by AEAAEAActor’s Equity AssociationThe union for professional actorsand stage manager in the UnitedStatesCRITERIA1) The virus must beunder control in yourarea.
Season Approved by AEAOur season of shows must be approved by theunion, including how we stage things, whetherwe use music or not, how we test actors, etc.
RetrofitHVACHEPA FiltrationStateAEARecommendedRequired
01FALL 2021JanuaryPeople must be readyto returnNo effort or regulation will have any affect if thegeneral public doesn’t feel comfortable andready to return to live performing arts.Comfortable going outComfortable being in groupsComfortable being indoors
What kindof work canwe do?
COVENANT OF THE THEATREWhat do we agree to when we enter the theatre space? How does thatdiffer from when we go to the movies or watch tv?
I can take any emptyspace and call it abare stage. A manwalks across thisempty space whilesomeone else iswatching him, andthis is all that isneeded for an act oftheatre to beengaged.-- Peter Brook
TransitoryTheatre happens in real time, in the moment.When it ends, it ceases to exist. It is the moment ifengagement between performer and audience.CollaborativeJust as an audience without a performer is not a moment oftheatre, a performer without an audience is the same.Theatre requires the collaboration of both in order to exist.0102Requires a Suspension of DisbeliefThe art of theatre asks the audience to suspend theirdisbelief: we know we are not in the actors’ home, but wesuspend that disbelief in order to participate.03Requires an Imaginative EngagementBecause of all of the above, theatre asks andindeed requires an imaginative engagement fromthe audience that is unparalleled by modernmediums (film, tv).04
No visualcomponentmaintains thesuspension ofd i s b e l i e f.RadioTheatre
Harlequin Production Radio SeriesTr a n s f o r m i n g t h e 2 0 2 0 Tr a n s f o r m a t i o n S e a s o nThe Highest TideFor Peter Pan A Bright Room This Flat EarthSnow in MidsummerTitle TBASept 20-26Sept 20 – Oct 3Oct 4-10Oct 11-17Oct 18-24Oct 25-31Free to the public!
DIRECTORSradioseriesFrom left:Kathryn Dorgan(For Peter Pan.),Corey McDaniel(show TBD),Lauren Love(This Flat Earth),Desdemona Chiang(Snow inMidsummer)
Tickets AvailableM o n d a y, 9 / 7Quantity limited to size of house,only one reservation per householdrequired.
Reinvent1: to make as if forthe first timesomething alreadyinvented2: to remake orredo completely3: to bring into useagain
TEXT“STAKEHOLDER”TO44-321
2021 Season AnnouncementWhat kind of work will we be able to do?“Radio”LivestreamRemote Radio workLivestreamed Solo workHybridFull ProductionLivestreamed andsocially-distancedLive audiencesBack to normal
ACCOMPLISHMENTSKey Accomplishments2020 Q1-2CampaignCase StudyTIME AND SPACEWe have used our extra timeduring this shutdown toaccomplish some of theorganizational planning andoversight necessary for ourfuture success.Mid-YearFinancial ReportFull FinancialAuditBusinessPlan
1Where we wereThe impactHow we plan toPlanning for theheaded comingCOVID-19 hasmove forward,future: theout of 2019 intohad on ourand whatstatus of2020organization,reopeningHarlequin’sand what we’vemight look likeplanned CapitalTrajectorydone about itImpactCampaignRecoveryRebuilding
85,000Project FeasibilityIn February of 2020, Harlequin was awarded 85,000from the state supplemental commerce budget tobegin case studies, and architectural and engineeringfeasibility studies for a major capital campaign.
What We TestedThe viability of restoring the façade of the State Theater,home of Harlequin Productions, as well completely reimagining the interior lobby, production and office space,and the theater, with an eye toward future growth andenhancing theater experience for patrons and performersalike. 2.5M
Notable QuoteNotable QuoteNotable QuoteCase IntervieweeCase IntervieweeCase Interviewee“Remarkable professionalproduction company!”“Greatly improved from pastpractices new interest andcompetence on thebusiness side of things.”“It has a solid reputationgoing back a long time.There were the issues acouple years ago but thecommunity has moved pastthose.”
CAMPAIGN CONTEXTSTRENGTHSAREAS OF GROWTHHarlequin Productions is viewed as one of the most important cultural assets in theOlympia area, both for its quality theater and its historic location.Supporters are unclear how the organization’s finances work.Harlequin rests upon the most visible and significant corner in DowntownOlympia, and the State Theater and production house engender a sense ofcivic and cultural commitment and nostalgia among the community.Harlequin’s Board has traditionally been made up of close associates the founding familyof the organization. In order for Harlequin to grow to meet new demands, the boardmakeup must evolve to include different civic, social, and business sectors.OPPORTUNITIESTHREATS
CAMPAIGN CONTEXTSTRENGTHSAREAS OF GROWTHHarlequin Productions is widely viewed as an important organization in the community.Most interviewed were confident that Harlequin could pay its bills, as ithas done for many years, but believed a working reserve would supportthe organization better in between profitable productions.A campaign is an opportunity for Harlequin to finally shed the questions overthe leadership change and emerge as the center of the arts and culturecommunity in Olympia.Many wonder why Harlequin stays in Downtown Olympia, when a more suburban locationwould offer greater security, more parking and t
Alive Sia. Main Title Lorem ipsum dolor sit amet, consectetur adipisc ing elit, sed do eiusmod Main Title Lorem ipsum dolor sit amet, consectetur adipisc ing elit, sed do eiusmod Main Title Lorem ipsum dolor sit amet, consectetur adipisc ing elit, 1 sed do eiusmod Where we were headed coming out of 2019 into 2020 Trajectory. Understanding Trajectory 1,980% Increase in Cash on Hand 208% .
