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PART I:IS GRADUATE SCHOOL RIGHT FOR YOUGRADUATE SCHOOL &DISTANCE EDUCATIONGRADUATE& DISTANCESTUDENTGUIDE
TABLE OF CONTENTSACADEMIC RESOURCESGraduate Advisors . 2Library Services. 2Academic Policies . 3Tutoring Services . 3Disability Services. 4Proctoring Guidelines . 4GradShare . 4National Association of Graduate. 4POST-ENROLLMENT INFORMATION AND REGISTRATIONStudent ID Number . 5ESU Email .5Hornet 365. 5Canvas . 6Textbooks . 6Paying Tuition and Fees . 6Adding, Dropping Withdrawal, and Refund Policies . 6FINANCIAL AID, TUITION, AND SCHOLARSHIPSScholarships . 7Graduate Assistantships . 7Corky Plus Tuition. 7NEARR and MSEP Tuition .7Net Price Calculator . 7STUDENT SERVICES AND CENTERSCareer Services . 8Research and Grants Center. 8Graduate Research and Travel Funding. 8EMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE
ACADEMIC RESOURCESThank you for your interest in graduate and distance education at Emporia State University! We areexcited to share information with you and to assist you during your studies at Emporia State. This sectionoutlines a variety of services, resources and information to help you be academically successful.Academic Graduate AdvisorAs a student, you will need to work closely with youracademic department and academic advisor. Degreeseeking graduate students are immediately assigned toan advisor. Please check with your graduate advisorabout questions related to program requirements, degreeplans, and graduation requirements.A list of the graduate advisors by graduate programmay be found at ff-contacts/departmentcontactsLibrary ServicesDuring your time at ESU, you will need to gatherinformation and research to assist you in completing yourassignments. The William Allen White Library staff andlibrarians are available to assist you in your studies andresearch. To meet the needs of graduate and distancestudents, the library provides access to resources in print,multimedia, and electronic formats. Students also haveaccess to the Kellogg Online Catalog and other onlinesearch tools. You can access assistance from the library by:Email your questions at libref01@emporia.edu.Questions will be answered within 24 hours.Phone the Reference desk at 620-341-5207 (or tollfree at 877-613-7323) during our open hours tospeak with a librarian.Monday - Thursday7:30 AM - MidnightFriday7:30 AM - 6:00 PMSaturday9:00 AM - 6:00 PMSunday1:00 PM - MidnightVisit the Reference desk located on the 2nd floor ofWilliam Allen White Library and ask for assistance.Search the WAW library website www.emporia.edu/librariesarchives/library-connect to search for more information andresources.Search the Online Databases atemporia.beta.libguides. com/az.phpAcademic PoliciesAs a student, it is important for you to be aware of thevarious academic policies the university has in place. Allstudents are required to abide by university policies.Graduate and Distance Education Policy handbooksoutline the policies and procedures related to all graduateand distance students.Graduate HandbookThe Graduate Policy Handbook contains policies ineffect for you as a graduate student at Emporia StateUniversity. If you have an inquiry concerning theGraduate Policy Handbook, please contact theGraduate School. You can access the Graduate PolicyHandbook at sources/graduate-policiesEMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE2
ACADEMIC RESOURCESDistance Education Policy HandbookDistance Education Policies are intended to provide aconsistent guide if you are enrolled in ESU courses eitheronline or at off-campus sites. You can access informationregarding the Distance Education Policy Handbook /about-us/distance-education-policies/Academic Dishonesty PolicyAcademic dishonesty is taken seriously at Emporia StateUniversity. As a student, you are responsible for creatingyour own work and giving credit to the work of others. Youwill be held responsible if you violate the academicdishonesty policy.Academic dishonesty, a basis for disciplinary action,includes but is not limited to activities such as cheatingand plagiarism (presenting as one’s own the intellectual orcreative accomplishments of another without giving creditto the source or sources).The faculty member in whosecourse or under whose tutelage an act of academicdishonesty occurs has the option of failing the student forthe academic hours in question. The division chair shouldbe advised of any action taken by the faculty memberregarding academic dishonesty. The faculty member mayconsent to refer the case to other academic personnel forfurther action. Divisions, schools, and colleges may haveprovisions for more severe penalties than are set forthabove. Emporia State University may impose penalties foracademic dishonesty up to and including expulsion fromthe university. The student has the right to appeal thecharge of academic dishonesty in accordance with theuniversity’s Academic Appeals policy and procedure as setforth in section 9A-04 of the Faculty Handbook.You can access the Academic Dishonesty Policy /academic-dishonesty-policyAcademic CalendarAs a student, you will want to take a look at theacademic calendar. On the calendar, the universityoutlines when classes begin and end, when scheduledbreaks and holidays fall and when final exams takeplace. Look at the Emporia State academic calendar tobe aware of important dates and holidays. You canaccess information on dates pertaining tothe academic calendar at MPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDETutoring ServicesAs a student, it is important for you to be awareof the free tutoring services available to help you.All students have access to ESU AcademicSupport Services, the Writing Center andMathematics Computer Lab.ESU Academic Support for Distance StudentsEmporia State University is pleased to provide you withaccess to synchronous (aka, live) academic support at ourAcademic Center for Excellence and Success (ACES), whichincludes the Writing Center. ACES exists to enhance theacademic success of Emporia State students by providing freepeer tutoring, writing and research assistance, and individualand small group workshops covering a variety of academicsupport issues. Students can access this service via Zoom, avideoconferencing service that is provided free to all ESUstudents. Collaboration through Zoom allows both participantsto view and manipulate a screen share, allowing forappropriate, custom, and timely academic support. For moreinformation, please visit ing CenterAs a student, you will have to submit papers duringyour coursework. It’s helpful to have someone elselook over your work, proofread your paper andprovide you with feedback. The Writing Center atESU will read your papers and provide you withfeedback for FREE. The Virtual Writing Center siteallows you to email your documents for review,evaluation, and consultation. At night, you may stillemail documents with the understanding that youmay have to wait twenty-four hours (or in the caseof Fridays and weekends, until Monday or Tuesday)to get a response. You can access the WritingCenter at the following cess-writing-centerMathematics Computer LabYou may struggle with mathematics or statisticsduring your data collection. As a student, freeassistance is provided to all students enrolled inmathematics courses at ESU. You can access moreinformation on the Mathematics Computer Lab byvisiting the following website: -advising3
ACADEMIC RESOURCESStudent Accessibility and Support ServicesIf you have a documented disability, then it is importantfor you to get the services you need to be successful. TheOffice of Student Accessibility and Support Services (SASS)is a resource available to you if you have a documenteddisability including Learning Disabilities, ADHD, physicalor health related disabilities/impairments and mentalhealth conditions. SASS can also assist you in receivingaccommodations for temporary or recently acquireddisabilities or impairments. You should call the SASS formore information to receive accommodations at (620)341-6637. You can also access information on SASS Proctoring Distance GuidelinesAs a student, your instructor may require a proctored exam.If this is the case, you are responsible for finding a qualifiedproctor to administer the exam. The proctor must be ateacher, professor, or administrator in a nearby secondaryschool, college, university, or testing center. In someinstances, a professional employment supervisor may alsoserve as a proctor, with the instructor’s permission. Forassistance finding a proctor, you can contact your academicadvisor or the distance education office at Emporia State.The Consortium of College Testing Centers is anorganization that has testing centers across the countryand abroad that provide proctoring services for you. ESUis a member of this consortium. Centers are located in 44states and Canada. Any fees for proctoring at a specific siteyou select are your responsibility to pay. You will submityour proctor information to the ESU Distance EducationOffice no later than a week before the campus exam. Youcan access the Consortium of College Testing Centers atthe following website: www.ncta-testing.org/cctcGradShareIf you want to make the most out of your graduate schoolexperience then you will need to have the right tools andinformation. GradShare is an online community wheregraduate students help each other succeed! GradShareoffers guidance on the full breadth of the graduateexperience, such as dissertation topic selection, grants,financial aid, and work- life balance. Moreover, studentscan find and share advice on research, writing, publishing,job search, and other topics that help them become moreeffective in their work. You can access information onGradShare by visiting the following website:www.gradshare.comNational Association of Graduate-Professional StudentsAs a student, it is important for you to develop aprofessional network with other graduate student fromacross the nation. There are benefits to you if you developthis network of colleagues. The National Association ofGraduate-Professional Students (NAGPS) is a student-runnational, non-profit organization dedicated to improvingthe quality of life of graduate & professional studentsacross the United States. Founded by student leaders in1987, NAGPS is the only national organization thatrepresents the interests of graduate & professionalstudents in public and private universities at local, state,regional and national levels. You can learn moreinformation on how to get involved with the nationalorganization at: www.nagps.org/EMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE4
POST-ENROLLMENT INFORMATIONAND REGISTRATIONWhen you enroll as a graduate or distance student, you are given a student ID number, an EmporiaState University email account, and access to Emporia State’s online learning platform, Canvas. As astudent, you will also be responsible for purchasing your textbooks, paying tuition and fees, and addingor dropping classes. This section will provide you with information on where to locate and how to accessall of this information.Student ID NumberAs a student, you are given a Student ID number whenyou apply. This number has been assigned to you for youto conduct university business including registering forclasses and requesting transcripts. ID numbers aresometimes referred to as your “E number” or your“Banner Student ID”. To look-up your Student ID, go to thefollowing website: https://id-lookup.emporia.edu/ Youwill need your Last Name, Last 4 digits of SSN orBirthdate, or contact the Help Desk at 1-877-341-5555 toobtain your ID.Emporia State University EmailYou now have an Emporia State email account uponadmittance to the university. This is your official ESUemail account and where you will receive informationfor financial aid and enrollment, as well as email fromEmporia State faculty. Your student email is hosted byGoogle and is accessible from Hornet 365 home page.From hornet365.com login with your universityusername and password. First Time User: for moreinformation about accessing your ESU Email accountvisit the following oriastateuniversity/first-time-userHornet 365As a student, you now have access to all of youruniversity information through Hornet 365. Hornet 365is Emporia State University’s portal. Hornet 365 portalwill serve as the single point of entry for the university’sinformation assets. You can look up your financial aid,review your course schedule, view your transcript andso much more through this portal. Forgot your usernameLook it up here: https://id-lookup.emporia.edu/.Reset your password here:https://circuit.emporia.edu/smop/EMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE5
POST-ENROLLMENT INFORMATIONAND REGISTRATIONCanvasCanvas is the course portal through which all onlinecourses at ESU are delivered. You can access Canvasdirectly through Hornet 365. Login to Hornet 365 andclick on the Canvas Icon located middle of page. You canalso login to Canvas directly by going to:canvas.emporia.eduPaying Tuition and FeesYou are responsible for paying all tuition and fees ontime. Emporia State is pleased to offer a streamlinedpayment process for you. It is an Emporia StateUniversity policy that you must pay all charges. As agraduate student, you will not be dropped from yourclasses if you do not pay on time, but you will beassessed administrative fees. If you do not expect tohave your balance paid in full on the date it is due, youmust enter into an Extended Payment Agreement. Tolearn more visit the Financial Center on Hornet stateuniversity/financial-center. For more information onTuition and Fees you can visit the following tion/You can order your textbooks from the MemorialUnion Bookstore at the following website.emporia.bncollege.comAdding, Dropping and Withdrawal PoliciesAny degree-seeking student who wishes to drop, add orwithdraw from a course offered through Distance Educationmust contact their academic advisor. Any non-degree seekingstudent needs to contact the Distance Education Office atdistance@emporia.edu to add, drop, or withdraw from distanceclasses.TextbooksYou will need to purchase textbooks for your courses.The Memorial Union Bookstore provides distancestudents the opportunity to order textbooks entirelyonline and have materials shipped directly to them. Usingthe Memorial Union Bookstore is an easy way to makesure you order the right textbooks and to make sure youhave them delivered to you before classes start! Studentsare not required to purchase textbooks from this vendor.Refund PolicyAt some point, you may be inquiring about a refund fromthe university. You will work with the Cashier’s Office tolearn about refund amounts and the process to obtainyour refund. Listed below are the various refund policiesavailable at Emporia State University.Non-Military RefundPolicy Military ServiceRefund Maryland RefundPolicyFinancial Aid Tuition Refunds andReturn of Title IV FundsWithdrawal from the UniversityCollection PolicyPetition for Tuition/Fee AdjustmentYou can contact Pam Norton or call 620-341-5135. Youcan also find more information on Refund Policies byvisiting the following collectionsEMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE6
POST-ENROLLMENT INFORMATIONAND REGISTRATIONEMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE7
FINANCIAL AID, TUITION, AND SCHOLARSHIPSAs a graduate or distance student, you have funding resources available to you. It is important foryou to apply for as much financial assistance as you personally need to help you. This section will outlinehow you can explore applying for financial aid, scholarships and graduate assistantships.Financial AidYou can use the financial aid office on campus to answerany questions you may have in regards to applying andaccepting your financial aid. The Office of Financial Aid,Scholarships, & Veterans Services is dedicated to servingall students and providing financial resources available tothem.You never know what type of financial aid is available toyou unless you apply! To apply for financial aid you need tofill out the FAFSA form. The FAFSA is available online asearly as the first day of January prior to the start of eachacademic award year. The priority date for ESU is March15. For Kansas aid programs, the FAFSA is required to becompleted by April 1 and the deadline for the stateapplication is May 1.You can access more information on Graduate FinancialAid information visit the following s a student, you are entitled to apply for allscholarships and awards available to you. Scholarshipsand awards are important sources of funding designedto help you meet your educational and researchexpenses. You can explore scholarships and awardsavailable through the Emporia State Graduate Schoolat nancial-assistance/scholarshipsGraduate AssistantshipsA great way for you to gain professional experience atthe university is through various graduate assistantshipsoffered through the university; Graduate TeachingAssistantship (GTA), Graduate Research Assistantship(GRA) or Graduate Assistant (GA). You can check out thelink below to find information regarding policies,awards, forms, and publications that pertain to graduateassistants at Emporia State University. Jan Gerstneradministers the graduate assistants at Emporia StateUniversity and will be happy to answer any questionsregarding graduate assistantships. Her email address assistantshipsCorky Plus TuitionIf you qualify for Corky Plus Tuition, you qualify for the sametuition as Kansas in-state students. Graduate students fromthe following Missouri counties qualify for Corky Plus tuition(same as resident tuition) at Emporia State; Andrew, Bates,Buchanan, Caldwell, Cass, Clay, Clinton, DeKalb, Jackson,Johnson, Lafayette, Livingston, Platte, and Ray.Graduate students from the following Oklahoma countiesqualify for Hornet Nation Waiver tuition (same as residenttuition) at ESU; Canadian, Cleveland, Cherokee, Creek,Garfield, Grady, Grant, Kay, Kingfisher, Lincoln, Logan,McClain, Muskogee, Noble, Nowata, Oklahoma,Okfuskee, Okmulgee, Osage, Pawnee, Payne,Pottawatomie, Rogers, Tulsa, Wagoner, and Washington.You can access more information on Corky Plus Tuitionby visiting the following EARR and MSEP TuitionIf you qualify for NEARR and MSEP Tuition, you qualify forspecial ESU tuition rates. The Neighbors in Education andRecruitment and Retention (NEARR) Program includesColorado, Missouri, Nebraska, Oklahoma and Texas.The Midwest Student Exchange Program (MSEP) includesIllinois, Indiana, Michigan, Missouri, Minnesota, Nebraska,North Dakota, and Wisconsin. You must be a degree seekingstudent to qualify for MSEP tuition. Residents of all notedstates are eligible for 150% of Kansas resident tuition. You canaccess more information by visiting the following cial-informationconsumers/Net Price CalculatorYou may want help calculating your out-of-pocket expenses.The Net Price Calculator (NPC) estimates what a student’stypical out-of-pocket expenses might be if she/he attendedthe institution based on data from current attending students.Please note that Net Price Calculators are estimates andshould not be used for actual awarding, final determination, orfinal net price information. You can use this information tohelp you prepare for the costs associated with your academicplans. The NPC is only an early estimate of possibleassistance and results cannot present a complete picture.To use the Net Price Calculator visit the following agreeEMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE8
STUDENT SERVICES AND CENTERSEmporia State University has a wide variety of student services and centers you can use to helpprepare you for graduation. These services are offered to you for free and can be used any time duringyour time as an Emporia State student. This section will outline career services resources and grant andresearch opportunities.Career ServicesCareer Services at Emporia State University assists studentsin exploring their interests, learning about career options,and developing professional skills in order to find rewardingcareers. Career Services provides a full range of professionalservices to aid in your development as a professional. All ofthese services are available both virtually and face-to- face.Contact us at career@emporia.edu or by phone at 620-3415407. You can access Career Services website for moreinformation at ces/Individual Career Counseling – Virtual or Face-to-FaceYou can schedule an individual career counselingappointment to discuss areas of interest and learn aboutmatching career paths. To schedule a phone, skype orface-to-face appointment, simply contact CareerServices by phone or email.Career TestingEmporia State University offers a wide variety of careerassessments. You can take standardized careerassessments to determine your career interests,personality type, and best fitting career environments.You can schedule an appointment and take an onlinecareer assessment for free by contacting career servicesby phone or email.Professional DevelopmentAs a student, you will want to take time to get ready foryour next job or career journey. Career Services Officeoffers a variety of educational programs to promoteprofessional development during your time at EmporiaState. Career Counselors will train you in the followingareas of professionalism. Simply call Career Services at620-341-5407.Research and Grants CenterYou may conduct research during your academic coursesat Emporia State University. As a student, you are eligible toapply for assistance from the Research and Grants center tohelp support your research. The Research and Grants Center(R&G) is responsible for facilitating activities of students,faculty, and staff seeking external support for research andscholarly/creative projects by: coordinating university-wide policies and proceduresrelevant to externally sponsored programs; disseminating information on funding opportunities; assisting with all aspects of proposal submission; assisting with fiscal administration of grants andcontracts; and, ensuring compliance with federal, state, and universityregulations governing externally sponsored programs.You can access more information on the Research andGrants Center by visiting the following andgrants/Graduate Research and Travel AssistanceAs a graduate student, you are eligible for graduateresearch and travel assistant funding. Information andapplications can be located at the following sites.Graduate Student Travel Assistance from graduate islocated at: sources/graduate-forms/Information on Graduate Student Research Grants can befound at: nd-grants/grants/Emporia State University’s Career Services offers a variety ofservices through Handshake.Handshake allows you to:Career ExplorationResume DevelopmentInterviewingJob areer-services/studentservices/EMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE9
GRADUATE SCHOOL &DISTANCE EDUCATIONFOLLOW USfor additional opportunitiesfor financial assistance,prizes, and more!Emporia State UniversityGraduate SchoolCampus Box 40031 Kellogg CircleEmporia, Kansas 66801-5415EMPORIA STATE UNIVERSITYGRADUATE & DISTANCE STUDENT GUIDEgraduate.emporia.eduy9
EMPORIA STATE UNIVERSITY y GRADUATE & DISTANCE STUDENT GUIDE 5 . POST-ENROLLMENT INFORMATION AND REGISTRATION . When you enroll . as a graduate or distance student, you are given a student ID number, an Emporia State University email account, and access to Emporia State's online learning platform, Canvas. As a
