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21STCENTURY CYBER CHARTER SCHOOLBoard of Trustees21CCCS805 Springdale DriveExton, PA 19341May 22, 2012MinutesCALL TO ORDER – ROLL CALLstThe meeting of the 21 Century Cyber Charter School was held at the 21CCCS in Exton, PA.Thomas Newcome called the meeting to order at 2:41PM.Board Members in attendance were:Barry GalassoBucks County IULisa AndrejkoQuakertown Community SDJoseph O’Brien, VICE CHAIRPERSONChester County IUThomas Newcome, CHAIRPERSONOctorara Area SDRaymond FischerOxford Area SDLawrence O’SheaDelaware County IUGeorge SteinhoffPenn-Delco SDJerry ShiveleyMontgomery County IUChristopher McGinleyLower Merion SDClifford RogersPerkiomen Valley SDDeborah FingerlowParent RepresentativeHeather SabooriParent RepresentativeBarry Galasso was not present until the Approval of Addition of New Positions.Also in attendance were:Jon MarshNon-Member, Director/CEOAlan SlobojanNon-Member, CCIU SupervisorLindi SteczakNon-Member, Board SecretaryJudy SetarNon-Member, Supervisor of AccountingLucinda CurrieNon-Member, Assistant Board SecretarySandra McCabeNon-Member, TreasurerKevin McKennaNon-Member, SolicitorBoard Meeting MinutesMay 22, 2012Page 1
PLEDGE OF ALLEGIANCEBOARD MEMBER RATIFICATIONSJoseph O’Brien moved to approve the Ratifications of Board of Trustees Members as listed:Ratifications:Heather Saboori, Parent Representative – Effective: May 22, 2012Term: May 2012 – January 2015Deborah Fingerlow, Parent Representative – Effective: May 22, 2012Term: May 2012 – January 2015Raymond Fischer seconded the motion, which was approved. Voting: Aye-9, Nay-0, Absent-4Motion PassedOATH OF OFFICENew Board Members Heather Saboori and Deborah Fingerlow took the Oath of Office given bysolicitor Kevin McKenna.APPROVAL OF THE MINUTES - MARCH 27, 2012 BOARD MEETINGJoseph O’Brien moved to approve the minutes of the March 27, 2012 Board Meeting. LisaAndrejko seconded the motion, which was approved. Voting: Aye-11, Nay-0, Absent-4Motion PassedPRESENTATIONS AND REPORTSDirector, Jon Marsh, highlighted the following items from the reports, which are on file at21CCCS.ADMINISTRATION990 ReturnBoard DocsStatement Of Financial Interest FormsShipping Request for ProposalSCHOOL OPERATIONSPSSA Administrator ResultsPSSA Preparation InitiativeField Trips and EventsCommunity Outreach - Family Community Center of GapStudent Course Scheduling at PSSA Testing SitesStudent AchievementCURRICULUM AND INSTRUCTIONWeb Conferencing SoftwareRTII UpdateCDT Usage- Year in ReviewMoodle Capture 2.2SPECIAL SERVICESSpecial Education CountOrton GillinghamBoard Meeting MinutesMay 22, 2012Page 2
STUDENT SUPPORTEnrollment ProfileWithdraw Report2011-12 Withdraw AnalysisSummer Computer ReturnsStudents Enrolled to Date in BVA CoursesMARKETING AND RECRUITMENTOpen House InformationMarketing InitiativesCONSENT AGENDAChristopher McGinley moved to approve the following consent agenda items:Finance, CFinance, DNew Business, CTreasurer’s ReportExpenditure ReportApproval of ContractsGeorge Steinhoff seconded the motion, which was approved. Voting: Aye-11, Nay-0, Absent-4Motion PassedBoard Meeting MinutesMay 22, 2012Page 3
21st Century Cyber Charter SchoolFinancial Statements as of APRIL 30, 2012(Unaudited Results)Audited Fund Balance at June 30, 2011 2,833,135Approved 2011-12BudgetRevised 2011-12BudgetAPRIL 2012 YTDResultsRevenue:Revenue from Other LEAsPartnership RevenueRevenue - IDEA/ARRASummer School TuitionRevenue - Health ServicesMiscellaneous RevenueState Share Social SecurityState Share RetirementInterestYTD RevenueTotal Funds AvailableExpenditures:100 Salaries200 Employee Benefits300 Purchased Professional Services322 Professional Educational Services - IUs324 Employee Training and Conferences329 Professional Services Consultants330 Other Professional Services340 Technical Services350 Safety and Security Services390 Professional Contract Services400 Purchased Property Services410 Janitorial Services430 Repairs & Maintenance440 Rentals441 Rental - Land and Building460 Exterminating Services500 Other Purchased Services513 Contracted Carriers523 Insurance530 Postage531 Telephone538 ISP540 Advertising550 Printing and Binding560 Tuition580 Travel600 Supplies610 Supplies618 Administrative Software620 Energy640 Books & Periodicals650 Educational Software & Licenses700 Equipment750 Equipment757 Computers800 Other Objects810 Dues and Fees840 Contingency890 Miscellaneous ExpensesCCIU - Admin FeeYTD ExpendituresNet Revenue/(Expenditures)Total Fund Balance 4/30/12Board Meeting MinutesMay 22, 2012 023 9,070,962 4,078,7251,970,223 008,592,2783,475,7401,564,483 4,9929,798,127 77419,218348,8839,070,962 40,812310,4638,072,033 5,03514,221228,8965,951,288 520,245 1,013,704- Page 4
21st Century Cyber Charter SchoolFinancial Statements as of APRIL 30, 2012(Unaudited Results)Audited Fund Balance at June 30, 2011Unaudited Net Expenditures 7/01/11 - 4/30/12Unaudited Total Fund Balance at 4/30/12Fund Balance Breakdown:NON-SPENDABLE FUNDS:Prepaid ExpensesUNRESTRICTED FUNDS:Committed Fund BalancesFuture Building FundFuture Capital Equipment/Software/FurnitureFuture Curriculum DevelopmentMinimum Lease ObligationsNew Initiatives FundFuture Program Stabilization FundTotal Committed Fund BalancesAssigned Fund BalancesEncumbrancesUnassigned Fund BalancesUNAUDITED TOTAL FUND BALANCE AS OF 4/30/12PSERS Retirement Rate Increases Fund as of 4/30/12Board Meeting MinutesMay 22, 2012 2,833,135 1,013,704 3,846,839 6,007 750,000 55,781 12,000 367,063 150,000 950,000 2,284,844 590,041 965,947 3,846,839 328,312Page 5
FINANCEFUND BALANCE CLASSIFICATIONSLisa Andrejko moved to approve the following fund balance classifications as of June 30, 2012:Future Building FundFuture Capital Equipment/Software/FurnitureFuture Curriculum DevelopmentMinimum Lease ObligationsNew Initiatives FundFuture Program Stabilization FundPSERS Retirement Rate IncreasesLawrence O’Shea seconded the motion, which was approved. Voting: Aye-11, Nay-0, Absent-4Motion PassedCHESTER-UPLAND SCHOOL DISTRICT FUNDINGGeorge Steinhoff moved to table the recommendation for a 10% reduction in the 2011-12 schoolyear tuition rates for the Chester-Upland School District at the request of Pennsylvania BudgetSecretary Zogby. Joseph O’Brien seconded the motion to table and it was approved. Voting:Aye-11, Nay-0, Absent-4Motion TabledOLD BUSINESSPROPOSED BUDGET FOR THE 2012-13 SCHOOL YEARChristopher McGinley moved to approve the Proposed Annual Budget for the 2012-13 SchoolYear. Jerry Shiveley seconded the motion, which was approved.Voting: Aye-11, Nay-0, Absent-4Motion PassedBoard Meeting MinutesMay 22, 2012Page 6
21st Century Cyber Charter SchoolProposed Budget 2012-13Revised 2011-12BudgetRevenue:Revenue from Other LEAsPartnership RevenueRevenue - IDEA/ARRASummer School TuitionRevenue - Health ServicesMiscellaneous RevenueState Share Social SecurityState Share RetirementInterestYTD RevenueTotal Funds AvailableExpenditures:100 Salaries200 Employee Benefits300 Purchased Professional Services322 Professional Educational Services - IUs324 Employee Training and Conferences329 Professional Services Consultants330 Other Professional Services340 Technical Services350 Safety and Security Services390 Professional Contract Services400 Purchased Property Services410 Janitorial Services430 Repairs & Maintenance440 Rentals441 Rental - Land and Building460 Exterminating Services500 Other Purchased Services513 Contracted Carriers523 Insurance530 Postage531 Telephone538 ISP540 Advertising550 Printing and Binding560 Tuition580 Travel600 Supplies610 Supplies618 Administrative Software620 Energy640 Books & Periodicals650 Supplies & Fees - Technology Related700 Equipment750 Equipment757 Computers800 Other Objects810 Dues and Fees840 Contingency890 Miscellaneous ExpensesCCIU - Admin FeeYTD Expenditures Proposed 655150,3797,8008,592,278 3,475,7401,564,483 9,400622,66922,600630,0007,7748,944 40,812310,4638,072,033 56,251359,5089,347,202 520,245 413,708Audited Fund Balance June 30, 2011 2,833,135 3,353,380Projected Fund Balance June 30, 2012 3,353,380 3,767,088Net Revenue/(Expenditures)Board Meeting MinutesMay 22, 2012Page 7
NEW BUSINESSBOARD MEETING DATES - 2012-13 SCHOOL YEARLisa Andrejko Recommend the Board approve the proposed board meeting dates for the 2012-13school year:Proposed DatesSeptember 18, 2012November 20, 2012January 15, 2013March 19, 2013May 21, 2013Location21CCCSPaTTAN21CCCSPaTTAN21CCCSGeorge Steinhoff seconded the motion, which was approved. Voting: Aye-10, Nay-0, Absent-5Christopher McGinley was not present at the time of the vote.Motion PassedBOARD MEETING CANCELLATION - JULY 2012Clifford Rogers moved to approve the cancellation of the July 2012 Board Meeting. LawrenceO’Shea seconded the motion, which was approved. Voting: Aye-10, Nay-0, Absent-5Christopher McGinley was not present at the time of the vote.Motion PassedPERSONNELAPPROVAL OF PERSONNEL ACTIONSJerry Shiveley moved to approve the routine terminations/resignations/retirements, nominations,stand changes in status of the 21 Century Cyber School staff as ssionalJessica DuvalMarketing & Recruitment SpecialistEffective:April 18, 2011 - May 1, 2012Reason:ResignationCarly FivesSpecial Services CoordinatorEffective:October 1, 2001 - June 12, 2012Reason:ResignationNon-ProfessionalDawn KenworthySpecial Services Secretary/TAEffective:April 24, 2006 - September 28, 2012Reason:RetirementBoard Meeting MinutesMay 22, 2012Page 8
Change In StatusProfessionalLauren WeidenmullerMarketing & Recruitment SpecialistEffective:April 16, 2012Reason:Fill Open Position (from T/A)Relationship: NoneSalary: 45,715Lucinda Robinson-CurriePIMS Coordinator (.5 FTE) / Business Svcs Confidential Secretary (.5 FTE)Effective:May 22, 2012Reason:Fill Open Position (from Business Svcs Confidential Secretary 1 FTE)Relationship: NoneSalary: 43,545George Steinhoff seconded the motion, which was approved. Voting: Aye-11, Nay-0, Absent-4Motion PassedCOMPENSATION PLANThe proposed Compensation Plan received no motion therefor died due to the lack of a motion.Motion DiedSUMMER TEACHER DAYSJoseph O’Brien moved to approve 50 Summer Teacher Days for the 2012 summer at a per diemrate. Lisa Andrejko seconded the motion, which was approved. Voting: Aye-11, Nay-0, Absent-4Motion PassedAPPROVAL OF ADDITION OF NEW POSITIONSJerry Shiveley moved to approve the following additions of new positions, at salaries inaccordance with the procedures of the 21CCCS Project Staff Compensation Plan, to be fundedout of the New Initiatives Fund:AdditionsInstructional Design and Technology Developer - 3 FTEJoseph O’Brien seconded the motion, which was approved. Voting: Aye-10, Nay-1, Absent-4Lisa Andrejko voted nay.Motion PassedBOARD MEMBER COMMENTPUBLIC COMMENTBoard Meeting MinutesMay 22, 2012Page 9
EXECUTIVE SESSION ANNOUNCEMENTTHE NEXT MEETING WILL BE HELD IN SEPTEMBER 2012, AT 21CCCS, 805 SPRINGDALEDRIVE, EXTON, PA 19341. THE EXACT DATE WILL BE POSTED FOLLOWING BOARDAPPROVAL.AN EXECUTIVE SESSION WILL BE HELD AT 12:30PM. TOPICS WILL INCLUDE PERSONNEL,LABOR RELATIONS AND REAL ESTATE.COMMITTEE ESTABLISHMENTA committee was formed to support the new direction that was defined in the planning meeting.The topics of focus for the committee will be partnership services, satellite offices and the newadministrative facility.Committee Members:Clifford Rogers - ChairpersonThomas NewcomeLawrence O’SheaHeather SabooriJon MarshADJOURNMENTLawrence O’Shea moved to adjourn the meeting. Joseph O’Brien seconded the motion, whichwas approved. Voting: Aye-11, Nay-0, Absent-4Motion Passed and the meeting ended at 3:28PM.Board Meeting MinutesMay 22, 2012Page 10
CHESTER-UPLAND SCHOOL DISTRICT FUNDING George Steinhoff moved to table the recommendation for a 10% reduction in the 2011-12 school year tuition rates for the Chester-Upland School District at the request of Pennsylvania Budget Secretary Zogby. Joseph O'Brien seconded the motion to table and it was approved. Voting: Aye-11, Nay-0, Absent-4
