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INCORPORATED TOWN OF HIGHLANDLAKE COUNTY, INDIANAMUNICIPAL EMPLOYEE HANDBOOKCompensation and Benefits OrdinanceNEPOTISM POLICY found in Section 3.05, pages 12-13.Adopted by the Highland Town Council as Ordinance No. 1378Introduced December 10, 2007; Passed December 27, 2007Revised 24 August 2009 by Ordinance No. 1432Revised further June 25, 2012 by Ordinance No. 1513Revised 26 November 2012 By Ordinance No. 1527Revised 22 July 2013 by Enactment No. 2013-28.Revised 11 November 2014 by Ordinance No. 1572Revised 08 December 2014 by Ordinance No. 1576Revised 22 December 2014 by Ordinance No. 1577Revised 12 January 2015 by Ordinance No. 1580Revised 28 December 2015 by Ordinance No. 1610Revised 23 May 2016 by Ordinance No. 1615Revised 24 April 2017 by Ordinance No. 1646Revised 28 August 2017 by Ordinance No. 1653Revised 11 December 2017 by Ordinance No. 1662Revised 12 March 2018 by Ordinance No. 1671Revised 26 March 2018 by Ordinance No. 1673Revised 12 November 2018 by Ordinance No. 1689Revised 26 November 2018 by Ordinance No. 1690Revised 25 February 2019 by Ordinance No. 1696Revised 22 July 2019 by Ordinance No. 1701Revised 23 March 2020 by Ordinance No. 1715Revised 27 July 2020 by Ordinance No. 1717.1691-C
Town of HighlandMunicipal Employee HandbookCompensation & Benefits OrdinanceIntroduction. 7Overview and History of Highland Municipal Government . 8§ 1.00EQUAL EMPLOYMENT OPPORTUNITY . 13§ 1.01Policy Statement . 13§ 1.02Hiring Procedures . 13§ 1.03Job Descriptions. 13§ 1.04Reasonable Accommodation . 13§ 1.05Pre-Employment Physical Examination . 13§ 1.06Job Performance . 14§ 1.07Performance Review . 14§ 2.00EMPLOYEE CLASSIFICATIONS AND DEFINITIONS. 14§ 2.02Non-Exempt Employees . 14§ 2.03Probationary Employees . 14§ 2.04Regular Full-Time Employees . 15§ 2.05Regular Part-Time Employees . 15§ 2.06Temporary Employees . 15§ 2.07Job Sharing . 15§ 3.00GENERAL EMPLOYMENT POLICIES . 16§ 3.01Handbook Updates . 16§ 3.02Employment-At-Will . 16§ 3.03Governing Board Notice and Approval of Hiring . 16§ 3.04Elective Waiver of Benefits . 16§ 3.06Attendance and Tardiness . 18§ 3.07Use of Telephones and Computers . 19§ 3.08Cooperation and Teamwork . 19§ 3.09Code of Ethics and Values . 19§ 3.10Political Activity. 21§ 3.11Solicitation and Distribution . 21§ 3.12References . 21§ 3.13Personnel and Payroll Records; Personal Information Changes . 21§ 3.09.01§ 3.09.02§ 3.09.03§ 3.09.04§ 3.09.05Honesty/Integrity . 20Respect/Civility . 20Accountability/Responsibility . 20Fairness/Justice . 20Inappropriate Ethical Behavior . 21Page 2 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits Ordinance§ 3.14Appropriate Dress and Grooming . 22§ 3.15Outside Employment. 22§ 3.16Use of Municipal Property and Facilities . 22§ 3.17Confidential Information . 22§ 3.18Residency . 23§ 3.19Seniority . 23§ 3.20Bridging of Service . 23§ 3.21Promotions . 23§ 3.22Transfers . 23§ 3.23Layoffs . 24§ 4.00HOURS OF WORK AND COMPENSATION POLICIES . 25§ 4.01Work Day and Work Week . 25§ 4.02Overtime Work . 25§ 4.03Work Schedules and Overtime Pay . 25§ 4.04Longevity Pay. 26§ 4.05Call-Out Pay . 28§ 4.06Reporting Pay . 28§ 4.07Minimum Wage . 28§ 4.08Methodology for Computing Partial Pay for Salaried Employees. 28§ 4.09Pay Day . 29§ 4.10Payroll Deductions . 29§ 4.11Pay for Temporarily Replacing another Employee at a Higher Grade Level . 29§ 4.12Service Awards . 30§ 4.13Day off with Pay for Commendations . 30§ 4.14Severance Pay Upon Retirement . 30§ 4.15Pay on Death of Active Employee. 31§ 5.00EMPLOYMENT BENEFITS . 32§ 5.01Sickness/Disability Leave . 32§ 5.02Vacation Leave . 34§ 5.03Personal Leave . 36§ 5.04Use of Donated Leave . 36§ 5.01.01§ 5.01.02§ 5.02.09§ 5.02.10§ 5.02.11Purpose . 32Sickness/Disability Leave Schedule . 32Vacation Buy-Back Option . 35Medical Disability Vacation Buy Back Option. 35Scheduling of Vacations . 35Page 3 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits Ordinance§ 5.05Holidays . 36§ 5.06Jury Duty/Witness Leave . 37§ 5.07Bereavement Leave . 37§ 5.09Uncompensated Leaves of Absence . 38§ 5.10Family and Medical Leave . 39§ 5.11Special Administrative Leaves . 40§ 5.12Public Employees’ Retirement Fund Pension Plan . 42§ 5.13Deferred Compensation Plans (IRS Section 457 Plans) . 43§ 5.141925 Police Officers’ Pension Plan . 43§ 5.151977 Police Officers’ and Firefighters’ Pension Plan . 43§ 5.16Deferred Retirement Option Plan for Police Officers . 43§ 5.17Authorized Use of Town Owned and/or Leased Vehicles. 44§ 5.18Use of Personal Vehicle for Public Business . 45§ 5.19Police Department Clothing Allowance . 46§ 5.20Fire Department Allowances . 47§ 5.21Clothing for Public Works Personnel . 47§ 5.22Clothing for Parks and Recreation Personnel . 47§ 5.23Educational Assistance . 48§ 5.24Use of Mobile/Cellular Phones . 48§ 5.25Travel and Conferences . 52§ 5.10.01§ 5.10.02Eligibility. 39Medical Certification. 39§ 5.11.01 Special Administrative (non-disciplinary) Law Enforcement Leave. 40§ 5.11.02 Special Leave . 41§ 5.19.01§ 5.19.02§ 5.19.03§ 5.19.04§ 5.19.05§ 5.24.01§ 5.24.02§ 5.24.03§ 5.24.04§ 5.24.06§ 5.24.07§ 5.24.08§ 5.24.09§ 5.24.10§ 5.25.01§ 5.25.02§ 5.25.03§ 5.25.04Incumbent Radio Operators and Sworn Officers . 46Newly Hired Officers . 46Motor Cycle Officers. 46Part-time Support Services Clerks and the Animal Warden . 46Special Programs. 47Approval of Transactions . 49Criteria for Purchasing . 49Incidental Personal Use. 49Use Agreement . 50Reimbursement for Business Use of Personal Cellular Phones . 51Confidentiality . 51Employee Discounts . 51Use of a Mobile/Cellular Phones While Operating a Motor Vehicle . 51Administration and Responsibilities . 51Registration Fees. 52Transportation . 52Lodging . 53Meals. 53Page 4 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits Ordinance§ 6.00GROUP INSURANCE . 53§ 6.01Unemployment Compensation Insurance . 53§ 6.02Workers Compensation Insurance. 53§ 6.03Group Health Insurance . 54§ 6.03.01§ 6.03.02Town Council Member Eligibility . 54IRC Section 125 “Flex Plan” . 54§ 6.03.03 Health Savings Accounts (HSA Accounts). 54§ 6.03.04 Employee Contribution for Certain Group Insurance Premiums . 55§ 6.03.05Group Dental Insurance Plan . 57§ 6.03.06 Eligible Employees Defined . 57§ 6.03.07Group Vision Insurance Plan . 57§ 6.04Group Life, Accidental Death and Dismemberment Insurance . 57§ 6.05Insurance for Deceased Employee’s Dependent Family . 57§ 6.06Extension of Insurance Plan Coverage for Terminated or Separating Employee . 58§ 6.07Insurance Plan for Retired and Separating “Public Safety” Employees. 58(Amended by Ordinance No. 1646 24 April 2017) . 59§ 6.08§ 7.00Insurance Plan for Retired and Separating “Public” Employees. 59COMMUNICATIONS . 62§ 7.01Bulletin Boards . 62§ 7.02Resolving Employee Complaints . 62§ 7.03Complaint Procedure . 62§ 8.00EMPLOYEE CONDUCT AND DISCIPLINE . 63§ 8.01Work Rules . 63§ 8.02Major Infractions . 64§ 8.03Minor Infractions . 64§ 8.01.01 Authority for Leaves with pay during the pendency of investigations. 63§9.00SPECIFIC EMPLOYMENT POLICIES . 66§9.01Non-Smoking Policy . 66§9.02Anti-Theft Policy . 66§ 9.03.01 Sexual Harassment Prohibition . 66§9.03.02 Prohibited Relationships among employees where there is direct supervision orcontrol between the parties . 66§ 9.04Computer Use Policy . 67§ 9.05Substance Abuse Policy . 70§ 9.04.01§ 9.04.02§ 9.04.03§ 9.05.01§ 9.05.02Acceptable Use Policy . 67Internet. 68Terms and Conditions of Computer Network Use. 68Drug and Alcohol Use . 70Drug and Alcohol Policy for Commercial Drivers License (CDL) Drivers . 71Page 5 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits Ordinance§ 9.06Workplace Safety Rules . 75Acknowledgement of Receipt . 77Print Name: . 77Page 6 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits OrdinanceIntroductionThis Handbook is promulgated by the Highland Town Council, which has authority to determinecompensation and matters related to the administration of the Town’s workforce. Your participationin the workforce of the Town of Highland is welcomed and commended. The workforce of the Townof Highland assists in the delivery of a diverse array of public services. Public safety services areprovided by our Police and Fire Departments. The Public Works Department provides for themaintenance and improvement of streets, public ways, water, sanitary sewer, storm sewer anddrainage systems; buildings, grounds and equipment maintenance; sanitation and waste disposalservices. Culture and recreation services are provided by the Parks and Recreation Department.Development and redevelopment is managed by our Building, Inspection and RedevelopmentDepartments.This Handbook has been prepared to provide employees with answers to questions that frequentlyarise regarding the Town’s employment policies. It does not anticipate every situation that may arise.However, it does address the most common issues where questions have been raised in the past. If youhave questions about this Handbook, contact your Department Head or the employment benefits clerkin the Office of the Clerk-Treasurer.Ordinance No. 1053 adopted December 30, 1996 authorized the initial version of this Handbook. Thisupdate to the Handbook incorporates all amendments to Ordinance No. 1053 adopted prior to January1, 2008. It excludes wages, rates of pay and related topics that may change year-to-year to focusexclusively upon employment benefits, personnel administration policies, procedures and rulespertaining to topics such as employee ethics, use of computers, cell phones, drug and alcohol, sexualharassment and workplace safety.This Handbook replaces all prior Handbooks, employment polices and procedures. It not intended tonor does it serve as a contract for employment or benefits. The Town Council reserves the right to makechanges in employment policies and practices that are necessary to ensure efficient operations. Anypast or future written or verbal statements contrary or in addition to the policies outlined in thisHandbook must be approved by the Town Council as an amendment to this Handbook to be valid.While this Handbook is provided as general information for all employees of the Town of Highland,each department of the Town may adopt operating rules and personnel policies that are not specificallycovered or that may be more prescriptive than those contained in this Handbook. Any conflictsbetween this Handbook and a departmental policy relating to compensation will be governed by thisHandbook. This Handbook does not apply to Volunteer Firefighters for which there are separatedepartmental personnel policies.Thanks for your service to the Town of Highland!Town of Highland, Lake County, IndianaMunicipal Building3333 Ridge RoadHighland, Indiana 46322-2089Phone: (219) 838-1080Fax: (219) 972-5097Website: www.highland.in.gov E-mail: highland@highland.in.govPage 7 of 77Original: 12/27/2007Revised 27 July 2020
Town of HighlandMunicipal Employee HandbookCompensation & Benefits OrdinanceOverview and History of Highland Municipal GovernmentHighland was almost entirely wetlands before it was first settled in 1848. Only a high sand ridge, whereRidge Road presently exists, stood above water. Highland is often called one of the “RidgeCommunities” because of the high ground that runs east-to-west through the northern part of town.The “Ridge” was once a beach front for Ice Age Lake Chicago, now Lake Michigan. The wetlands ofthe area were drained by the Spring Ditch, the Cady Marsh Ditch and the Hart Ditch in the late 19thcentury to enable agricultural use of the land.The community did not significantly develop until the mid 20th century when agricultural uses beganto give way to residential land uses to accommodate families whose wage earners were employed innorthern Lake County industries. In the 1940’s, Highland's population nearly doubled. In the 1950’sthe population exploded, growing from 5,878 to 16,284 by 1960. The town's economic base changedfrom agricultural to residential and commercial. The downtown area saw marked development andgrowth.At the year 2000 census, the population of Highland was 23,546 in 9,925 housing units. Highland isthe 8th largest municipality in Lake County and its population ranks 30th out of 567 municipalities inIndiana. The area within the town’s boundaries consists of 6.9 square miles. The town is now an almostfully built-out community completely surrounded by other municipalities: Hammond on the north;Munster on t
LAKE COUNTY, INDIANA MUNICIPAL EMPLOYEE HANDBOOK Compensation and Benefits Ordinance NEPOTISM POLICY found in Section 3.05, pages 12-13. Adopted by the Highland Town Council as Ordinance No. 1378 Introduced December 10, 2007; Passed December 27, 2007 Revised 24 August 2009 by Ordinance No. 1432 Revised further June 25, 2012 by Ordinance No. 1513
