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IWESTERN WASHINGTON UNIVERSITYBOARD OF TRUSTEESAGENDAJUNE 12, 2020FRIDAY, JUNE 12, 2020Location:Zoom MeetingAudiocast:https://wp.wwu.edu/live/Time:8:00 a.m.1.CALL TO ORDER, APPROVAL OF MINUTES8:00 – 8:05 Board of Trustees Special Meeting, April 7, 2020 Board of Trustees Regular Meeting, April 17, 2020 Board of Trustees Special Meeting, April 28, 2020 Board of Trustees Special Meeting, May 8, 20202.BOARD CHAIR REPORT8:05 – 8:103.UNIVERSITY PRESIDENT REPORT8:10 – 8:204.FACULTY SENATE REPORT8:20 – 8:255.ASSOCIATED STUDENTS REPORT8:25 – 8:306.PUBLIC COMMENT8:30 – 8:40DISCUSSION ITEMS7.CONVERSATION AROUND CORONAVIRUS AND THE LEGACY OF SYSTEMIC ANTI-BLACK RACISM8:40 – 9:40General Comments and Dialogue**10 MINUTE BREAK**8.FINANCE, AUDIT AND ENTERPRISE RISK MANAGEMENT COMMITTEE REPORT9:50 – 10:00Presentation:Trustee John Meyer, Committee ChairPage 1

9.STUDENT SUCCESS COMMITTEE REPORT10:00 – 10:10Presentation:Trustee Mo West, Committee ChairACTION ITEMS10.2020 – 2021 OPERATING BUDGET AND RELATED MATTERS10:10 – 11:10a. Operating Budget FrameworkPresentation:Brent Carbajal, Provost and Vice President, Academic AffairsRichard Van Den Hul, Vice President, Business and Financial AffairsBecca Kenna-Schenk, Executive Director, Government RelationsFaye Gallant, Executive Director, Budget and Financial Planningb. University Budget Planning ProcessPresentation:Richard Van Den Hul, Vice President, Business and Financial AffairsFaye Gallant, Executive Director, Budget and Financial Planningc. Decision PackagesPresentation:Brent Carbajal, Provost and Vice President, Academic Affairsd. Approval of 2020 - 2021 Academic Year Tuition Rates and Mandatory Feesi. 2020 - 2021 Academic Year TuitionPresentation:Richard Van Den Hul, Vice President, Business and Financial AffairsFaye Gallant, Executive Director, Budget and Financial Planningii. 2020 - 2021 Mandatory Student FeesPresentation:Melynda Huskey, Vice President, Enrollment and Student ServicesRichard Van Den Hul, Vice President, Business and Financial AffairsFaye Gallant, Executive Director, Budget and Financial Planningiii. 2020 - 2021 Self-Sustaining Academic Year TuitionPresentation:Brent Carbajal, Provost and Vice President for Academic Affairse. Approval of 2020 - 2021 Annual State Operating BudgetPresentation:Richard Van Den Hul, Vice President, Business and Financial AffairsFaye Gallant, Executive Director, Budget and Financial Planningf.11.Approval of 2020 – 2021 Housing and Dining RatesPresentation:Melynda Huskey, Vice President, Enrollment and Student ServicesLeonard Jones, Director, University Residences2021 – 2031 CAPITAL PLAN AND 2021 – 2023 CAPITAL BUDGET REQUEST11:10 – 11:30Presentation:Brent Carbajal, Provost and Vice President for Academic AffairsRichard Van Den Hul, Vice President, Business and Financial AffairsRick Benner, Director, Facilities Development and Capital Budget,University Architect**10 MINUTE BREAK**12.APPROVAL OF PUBLIC WORKS PROJECTS11:40 – 11:45Presentation:Richard Van Den Hul, Vice President, Business and Financial AffairsRick Benner, University Architect/Director, Facilities Development andPage 2

Capital Budgeta. Construction Contract for Bid Package #3 for the Interdisciplinary Science Building (PW 733)b. Construction Contract Amendment to Progressive Design-Build Contract and Total Project Budget Adjustmentfor new Residence Hall Project, PW74613.APPROVAL OF SPRING QUARTER DEGREES11:45 – 11:5014.INFORMATION ITEMS11:50 – 11:55a. 2020 Affirmative Action Planb. Academic Reportsc. Annual & Quarterly Grant Reportd. Admissions and Enrollment Summarye. University Advancement Reportf. Capital Program Reportg. University Relations and Marketing Report15.RECOGNITIONS11:55 – 12:00 Academic Fellowship and Scholarship Recipients16.RESOLUTION No. 2020-02 RECOGNIZING THE SERVICE OF BOARD MEMBER HUNTER STUEHM12:00 – 12:05Presentation:Trustee Earl Overstreet, Board Chair17.ELECTION OF BOARD OF TRUSTEES OFFICERS12:05 – 12:10Presentation:Trustee Earl Overstreet, Board Chair18.PASSING OF THE GAVEL12:10 – 12:1519.EXECUTIVE SESSION MAY BE HELD TO DISCUSS PERSONNEL, REAL ESTATE AND LEGAL ISSUES ASAUTHORIZED IN RCW 42.30.11012:15 – 12:2520.DATE FOR NEXT REGULAR MEETING: August 20, 21, 202021.ADJOURNMENTPage 3

1. CALL TO ORDER

WESTERN WASHINGTON UNIVERSITYITEM SUBMITTED TO THE BOARD OF TRUSTEESTO:Members of the Board of TrusteesFROM:President Sabah RandhawaDATE:June 12, 2020SUBJECT:Approval of the MinutesPURPOSE:Action ItemsPurpose of Submittal:Approval of the Board of Trustees Meeting Minutes.Proposed Motion:MOVED, that the Board of Trustees of Western Washington University, upon therecommendation of the president, approve the following minutes: Approval of the Minutes of the Board of Trustees Meeting, April 17, 2020Approval of the Minutes of the Special Board of Trustees Meeting, April, 7, 2020 April 28, 2020 May 8, 2020Supporting Information:Minutes of April 17, 2020Minutes of April 7, 2020; April 28, 2020; May 8, 2020

DRAFT Minutes April 7, 2020Western Washington UniversityBoard of TrusteesMeeting MinutesTuesday, April 7, 20201. CALL TO ORDERBoard Chair, Trustee Earl Overstreet called the special meeting of the Board of Trustees of WesternWashington University to order at 12:06 p.m., via Zoom. A quorum established by roll call.Board of TrusteesEarl Overstreet, Chair – via ZOOMChase Franklin, Vice Chair – via ZOOMJohn Meyer, Secretary – via ZOOMFaith Pettis – via ZOOMMo West – via ZOOMSue Sharpe – via ZOOMWestern Washington UniversitySabah Randhawa, PresidentBrent Carbajal, Provost/Vice President for Academic AffairsRichard Van Den Hul, Vice President for Business and Financial AffairsMelynda Huskey, Vice President for Enrollment and Student ServicesJeff Young, Faculty Senate PresidentNoelani DeFiesta, Associated Students PresidentLinda Beckman, Director of Budget and Administration for Enrollment and Student ServicesMelissa Nelson, Assistant Attorney GeneralPaul Dunn, Chief of Staff and Secretary to the Board of TrusteesBarbara Sandoval, Senior Executive Assistant to the PresidentRayne Rambo, Assistant Secretary to the Board of Trustees2. REDUCTION TO SPRING QUARTER 2020 MANDATORY STUDENT FEESTrustee Overstreet thanked everyone for making time for a special meeting via Zoom and extendedhis wishes that everyone was staying healthy and in in good spirits during this difficult time as theworld deals with the impacts of coronavirus pandemic. He noted that all Boards in the state ofWashington are under orders from the Governor to observe appropriate social distancing byconducting meetings via Zoom.Trustee Overstreet expressed on behalf of the trustees their empathy and solidarity with thestudents, faculty, and staff of Western, whose academic, professional, and personal lives have beenso roughly disrupted by the coronavirus pandemic. He acknowledged the trustees’ admiration anddeep gratitude for the resilience of the Western community, and the extraordinary efforts that havebeen made to keep Western running as well as possible under the difficult conditions and timelines.He thanked everyone for their tremendous efforts and grace, and that the unity exhibited by theWestern community makes the trustees very proud to be part of it.President Randhawa also thanked the faculty, staff, and students for coming together to adapt to anew learning and working environment in a short amount of time due to the coronavirus crisis. HePage 1

DRAFT Minutes April 7, 2020highlighted that the proposed reduction in mandatory student fees, if approved at the meeting, wouldallow for the reduction to occur before the start of spring quarter, allowing students to receive therecovered funds in their accounts immediately.Melynda Huskey, Vice President for Enrollment and Student provided an overview of the reductionin student fees for spring of 2020. (ATTACHMENT A).Trustee Overstreet explained that Trustee Stuehm was unable to attend the meeting, but submitteda statement to be read on his behalf:“Board colleagues,I apologize that I can’t be in the meeting with you all this afternoon to vote in favor of the presentedmotion to reduce some spring quarter fees. I’m hopeful this action will give students some financialrelief, as well as encourage us all to find new virtual ways to engage in the campus communitythrough the upcoming term. I want to extend my deepest appreciation to the university’s COVIDresponse team, as well as the Associated Students leadership (e.g. the elected officials, ASBusiness Director, and professional staff advisors) who have committed to ensuring that our feedecisions prioritize retention of faculty and staff. My guiding principles in reviewing this motion relateto the sustainability of our university, and our charge as trustees, to ensure we steward along aninstitution that serves both the campus community and people of Washington. I believe this proposaldoes both those things with an emphasis on our ability to continue operations and build our greaterWashington impact after this crisis. I’m especially impressed by all those who have mobilized tocreate a new sense of community and appreciate your consideration of my remarks. Take care.”Trustees Sharpe commended Trustee Stuehm for his thoughtful words and echoed his statement.After additional brief discussion and concurrence with the justification for reducing mandatorystudent fees for spring quarter, Chair Overstreet called for the Board to take action.MOTION 04-01-2020 Trustee West moved, that the Board of Trustees of WesternWashington University, upon the recommendation of the President,approve the reduction of Spring Quarter 2020 mandatory student feelevels as proposed in the attached supporting document for thefollowing fees:Services & Activities Fee (Proposed decrease of 106 for spring quarter; 48%)Student Recreation Fee (Proposed decrease 34 for spring quarter; 32%)Student Health Services Fee (No decrease)Student Technology Fee (No decrease)Non-Academic Building Fee (No decrease)Sustainability, Equity, and Justice Fund Fee (Proposed decrease 2.00 for springquarter; 23%)Student Alternative Transportation Fee (Proposed decrease 28.00 for spring quarter;100%)Legislative Action Fee (Proposed decrease 1.00 for spring quarter; 100%)Multicultural Services Fee (No decrease)The motion was voted on by roll call.Roll Call for the Vote:Trustee Sue Sharpe – AyeTrustee Faith Pettis – AyeTrustee Mo West - AyePage 2

DRAFT Minutes April 7, 2020Trustee John Meyer - YesTrustee Chase Franklin - YesTrustee Earl Overstreet, Chair - AyeThe motion passed.3. ADJOURNMENT @ 12:40 p.m.Page 3

DRAFT Minutes April 7, 2020(ATTACHMENT A)Page 4