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BARNES & NOBLE DISTRIBUTIONBARNES & NOBLE STORESBARNES&NOBLE.COMIMPORT SHIPPING & ROUTING INSTRUCTIONSJanuary 2, 2012
Barnes & Noble Import Shipping and Routing InstructionsTABLE OF CONTENTSSectionPageChanges in this Revision2Overview3Shipment Preparation1. Pallet and Labeling Instructions2. ISF / 10 23. Lacey Act366Import Routing Instructions – Sea Shipments1. Loading & Shipping Instructions2. Forwarders & US Customs Brokers3. Damco Logistics Booking Instructions4. Documentation5. Seal Policy6. 7-Point Inspection7. US Customs (CSI)8. CIF7781010101111Import Routing Instructions – Air Shipments1. Air Carrier Assignment2. Documentation1212Barnes & Noble Contact Information13Barnes & Noble SAN Listing (Ship to Addresses)14Appendix A – Documentation Sea and Air Shipments15Appendix B – FedEx Broker Select Option (BSO)161
Barnes & Noble Import Shipping and Routing InstructionsChanges in this Revision1. Shipment Preparation instructions were added. (See Pages 3-6)2. ISF and 10 2 information were combined into one section. (See Page 6)3. Lacey Act information was added. (See Page 6)4. FedEx Trade Networks and Damco Logistics & Customs Services have changed their contactnames and information. (See Page 7)5. Damco Origin Contacts list was added. (See Page 8)6. Damco Logistics Booking Instructions: Added “At the time of booking, please inform DamcoLogistics if an OBL is required.” (See Page 8)7. Barnes & Noble Logistic contact information now includes departmental email address,Traffic Group@bn.com. (Noted throughout Routing Guide)8. Import Routing Instructions for Air Shipments were added. (See Page 13)9. Barnes & Noble Account contact information now includes departmental email address,DCImportShipping@bn.com. (See Page 14)10. The Barnes & Noble SAN Listing was updated. (See Page 15)11. Added Appendix A for detailed documentation instructions for Air and Sea Shipments (See Page10 and 12)12. Updated CIF instructions (See Page 11)13. Updated Broker information for Documentation (See Page 15)14. Added instructions for new regulations for CPSIA Children’s Product Certifications15. Added Appendix B with FedEx Broker Select Option (BSO) (See Page 17)2
Barnes & Noble Import Shipping and Routing InstructionsOverviewBarnes & Noble has developed this guide to strengthen our ability as business partners andmutually gain from supply chain efficiency. This guide includes the revised import routinginstructions for vendors located outside of the United States shipping to Barnes & NobleDistribution Centers located in the United States.This guide also includes contact and address information that is advantageous to you, thevendor, to efficiently fulfill orders to Barnes & Noble.Compliance with these guidelines is expected. Non-compliance will be documented and mayresult in charge backs for non-compliance.These instructions are effective January 2, 2012 and supersede all previous instructions.Shipment Preparation1. Pallet & Labeling InstructionsPallet Size and ConstructionUnless otherwise agreed to in advance by Barnes & Noble, pallets must meet the followingspecifications:Size:Material:48 x 40 inchesMust be pre-treated, hardwood only, four-way constructionBuilt Pallet SpecificationsSea Shipments - Standard Built Height:FCL – can be floor loaded.LCL – pallets must be used. The total height of the built pallet, including the pallet itself, is notto exceed 58 inches.Air Shipments - Standard Built Height:The total height of the built pallet, including the pallet itself, is not to exceed:DHL Express50 inchesFederal Express46 inchesUnited Parcel Service45 inchesSolid Pallets:Built pallets containing a single title or product (ISBN or EAN) on a single purchase order arepreferred whenever possible.Mixed Product on Pallets:If the quantity resulting from a single title or product on a single purchase order is not sufficientto fill a standard pallet, mixed titles or products on pallets will be accepted. To the extentpossible, single titles or products on single purchase orders are to be placed on the lower levelof the stack, and residual titles placed higher on the stack.3
Barnes & Noble Import Shipping and Routing Instructions1. Pallet & Labeling Instructions (continued)Built Pallet Specifications (continued)Pallet Planks – All Pallets:All pallets must have pallet planks on the pallet under the freight and on top of the freight toprotect the freight and accommodate double-stacking.Stretch Wrapping – All Pallets:All pallets must be stretch wrapped with three to five layers including the pallet.Product in Cartons (General Practice):Barnes & Noble requires all products to be packed in cartons unless otherwise instructed.When there are enough cartons to create a half pallet or full pallet, the shipment must bepalletized. Product is not to be stacked (or loose) on pallets. Corner boards are not required onpallets containing product in cartons. Plastic banding is not required but will be acceptable ifused at the option of the shipper. Metal banding is not to be used in any case.Carton Labeling on PalletsShipping labels and product labels conforming to the Barnes & Noble Carton Specifications andLabeling Guidelines are required for incoming shipments. Please use the link below to view thedetails of label content and format. Especially critical elements of those guidelines are repeatedbelow.http://www.barnesandnobleinc.com/for publishers/Vendor Guidelines/Vendor Guidelines.htmlSingle Item Pallet, in Cartons and Mixed Item – Product Labels and Shipping Labels oneach Carton:A product label AND a shipping label as specified must be affixed to each carton on the pallet.Cartons must be positioned so that each shipping label is clearly visible on the face of the pallet.Mixed Titles in Cartons – No Product Labels but Shipping Labels on Each Carton:Product labels are not used on mixed title cartons when the Barnes & Noble purchase orderpermits mixed title cartons. This note does not authorize mixing titles within cartons. Mixingtitles within a carton is permitted by the purchasing agreement only. A shipping label asspecified is required on each carton.Advance Ship Notice (ASN)Barnes & Noble intends to utilize pallet level data sent via an Advance Ship Notice in the future.However, pallet level data via EDI is not required at this time and will not be used if sent.Barnes & Noble may enlist ASN capable trading partners in a pilot program to implement palletASNs. Barnes & Noble does utilize carton level ASNs from suppliers equipped to send them.4
Barnes & Noble Import Shipping and Routing Instructions1. Pallet & Labeling Instructions (continued)Pallet HeaderA physical pallet header with the following information is to be posted in a clearly visible locationon each pallet, under at least one layer of stretch wrap. Barnes & Noble envisionsimplementing systems in the future that may change pallet header requirements, through theuse of EDI. For the present, quick receipt and efficient movement of vendor products is highlydependent on having a pallet header available. The information shown below is to be includedon each pallet header, preferably in the format shown. Information required by the shipper tofacilitate movement through the shipper’s facility may be included on the pallet header as longas the basic format shown is maintained.Ship-toShip-fromDate ShippedBarnes & Noble DistributionOne Barnes & Noble WayMonroe Twp, NJ 08831Leading Press1432 Printers RowStaunton, Virginia 244011/16/2009Shipper Ops Contact:John Doe 540/555-6543Bill of Lading/Airway Bill: 923773PurchaseOrderISBN or GTIN-13Pro Number: 377329TitlePallet Number: 1 of 3CartonsCartonQuantityTotal Units12345678978-0-234-56789-9Axjdkti Gbmhmdith Bjkeodhn4124812345678978-0-234-65432-3Mjdoht Tsinnnep n Rdbddgfb Pjuetfddbf121619223456781978-0-234-14769-6Wbsfhwir Njdhwof Sedlsorjagv102424023456781978-0-234-95123-1lMjndjw Nhdqrugsu Stmndndeh2024480Totals for Pallet:661520Information such as Bill of Lading and Pro Numbers may be written in or omitted ifincluding it on the pallet header would delay shipment.The column containing suggested list price was removed from the pallet header format duringthe revision of May 2007 to bring the Barnes & Noble pallet header into agreement with therecommendations of the BISG Distribution Executives Interest Group (DEIG).Barnes & Noble would prefer removal of this column by vendors who have previously included iton their pallet headers. However, the continued presence of the column will not be considereda non-compliant violation under the Barnes & Noble Efficient Receipts Program.5
Barnes & Noble Import Shipping and Routing Instructions2. ISF / 10 2There has been a new United States regulation created for all merchandise imported into theUnited States. This regulation is called the Importer Security Filing or the 10 2 requirement.The 10 2 initiative requires ocean carriers to submit two pieces of data, and importers to submit10 pieces of data to create a database that the U.S. government can use to target risk-basedimports harmful to security, product safety or other interests.This will require the submission of additional data elements from our supply chain, some ofwhich were not previously transmitted, and others that may be needed at an earlier time thanwas previously required.Keep in mind this only applies to the FOB vendors. CIF vendors will forward the vendor portionof the 10 2 form to Damco Customs Services (for sea shipments) or the designated carrier forair shipments who will complete the balance of the information for Barnes & Noble.3. Lacey ActFewer Products to be Subject to Phase III Enforcement: APHIS has modified Phase III of itsenforcement plan, which was scheduled to begin on October 1, 2009, by removing certain itemsfrom this phase.Phase IV Enforcement Has Been Substantially Revised: According to APHIS, Phase IV,scheduled to begin April 1, 2010, has been substantially revised. Those changes were basedon information supplied by commenters, and further consideration within the interagency group.Further Delay to Enforcement for Composite Materials: As a result of comments received,APHIS is further delaying enforcement of the declaration for composite and recycled or reusedmaterials (e.g., medium density fiberboard, particleboard, and scrap wood), and is currentlyproposing to begin enforcing the declaration for those products no earlier than September 1,2010.APHIS also states that it is still considering whether blanket Lacey Act declarations would beappropriate, and has announced some flexibility with respect to the genus and speciesrequirement.APHIS draft notice is available a/2009-21216 PI.pdf6
Barnes & Noble Import Shipping and Routing InstructionsImport Routing Instructions – Sea Shipments1. Loading and Shipping InstructionsAll shipments must be loaded on pre-treated pallets (See Shipment Preparation instructions,Page 3).Floor loading of cargo is permitted if approved by either your Barnes & Noble Vendor Manageror Barnes & Noble Logistics or if specified on the purchase order.Full Container (FCL) Weight Restrictions20’40’Into NY38,00045,000Into Reno38,00043,000Full Container (FCL) CBM 75cbm2. Forwarders & US Customs Brokers (Notify Party)(All Product & Freight Terms)For Canada:For UK Shipments –(ETB Freight)Small Package:Fed Ex Trade Networks Transport &BrokerageShipments inbound DC under 400 lbs (smallrdpackage, please utilize B&N’s UPS 3 partyshipper/Acct #.128 Dearborn StreetBuffalo, NY 14207Contact:Aaron MarohnMobile: 716-512-0822Fax: 716-879-1519Email: BPA@ftn.fedex.comPlease call into B&N Traffic 732-656-7400 or emailTraffic Group@bn.com to obtain the Shipper/Acct #Shipments inbound DC over 400 lbs utilize directionsbelow (For All Other Countries.)For All Other Countries:For Freight Booking & Routing:Damco LogisticsFor Customs Clearance:Damco Customs Services7 Giralda FarmsMadison, NJ 07940Contacts:Robert O'Connell, Logistics SpecialistPhone: 973-245-3653Damco Email: Robert.ODonnell@damco.com3100 Broadway, Suite 300Kansas City, MO 64111Contact:Brenda MerrickPhone: 816-360-7729Fax: 816-753-4369Mike Maglio, Logistics SpecialistPhone: 973-245-3691Damco Email: Michael.Maglio@damco.comDamco Email: NAMBNNSCM@Damco.comDamco Logistics Fax: 973-245-3666Sharon MackPhone: 816-360-7720Fax: 816-960-3721Damco Customs Email: namchbbnn@damco.comContract Booking # 436955 (See booking form instructions on page 8)7
Barnes & Noble Import Shipping and Routing InstructionsDamco Origin Contacts:CountryCityNameEmailPhoneHuangpuFaye XuAllen XiaoFaye.Xu@damco.comYing.xiao@damco.com 86 (028) 6155 5047 86 (028) 6155 5048Faye XuAllen XiaoFaye XuAllen XiaoFaye XuAllen XiaoBarton ZhouFaye XuAllen Ying.xiao@damco.com 86 (028) 6155 5047 86 (028) 6155 5048 86 (028) 6155 5047 86 (028) 6155 5048 86 (028) 6155 5047 86 (028) 6155 5048 86 (028) 6155 5544 86 (028) 6155 5047 86 (028) 6155 5048Sachin JoshiSachin.joshi@damco.com 91 (22) 66538226Shantanu RatheeShantanu.Rathee@damco.com 91 (124) 6631265JakartaErry SusiloErry.Susilo@damco.com 62 (21) 30065765SurabayaDian SaptarinaDian.Saptarina@damco.com 62 (31) 2955959ItalyLivornoEmanuele GarzelliEmanuele.garzelli@damco.com 39 (02) 26944538MalaysiaKuala LumpurElizabeth KohKoh, Elizabeth.Koh@damco.com 60 (3) 56390230PhilippinesManila and Pasay CityWarren RagasaWarren.Ragasa@damco.com 63 (2) 9769542SingaporeSingaporeEsther OhEsther.Oh@Damco.com 65 63183425UAEDubaiJeeva Priya GilbertEswara om 971 (4) 3045495 X495 971 (4) 3045495 X454UKFelixstoweJane HooperAngeline LewisJane.Hooper@damco.comAngeline.Lewis@damco.com 44 (1394) 614613 44 (1394) 614727GermanySarah JuersSarah.Juers@damco.com 49 (40) 73356162KoreaKeun Young LeeKeunyoung.Lee@damco.com 82 (2) 20544537KaohsiungMarina ChenMarina.Chen@damco.com 886 (2) 27750937KeelungMarina ChenMarina.Chen@damco.com 886 (2) 27750937TaichungMarina ChenMarina.Chen@damco.com 886 (2) 27750937BangkokWisaruta Phunphiphatkulwisaruta.phunphiphatkul@damco.com 66 (2752) 9213Laem ChabangWisaruta Phunphiphatkulwisaruta.phunphiphatkul@damco.com 66 (2752) donesiaTaiwanThailandMumbai (JawaharlalNehru)Gurgaon3. Damco Logistics Booking InstructionsAll shipments must be booked through Damco Logistics. Vendors must not book cargo directlywith the ocean carriers. Before delivering cargo to Damco Logistics, the vendor must first bookcargo by the booking deadline. Vendors must strictly adhere to Damco Logistics bookingdeadlines. Vendor’s adherence to booking deadlines is critical in order for Damco Logistics tostrategically plan cargo transportation. For CFS or CY cargo, Vendor must book cargo between7 to 14 calendar days prior to projected vessel ETD. This will be monitored and reported onback to Barnes & Noble as a KPI. Before you make a booking with Damco Logistics, youshould organize your booking according to Barnes & Noble’s requirement. You should only bookone destination per booking. At the time of booking, please inform Damco Logistics if an OBL isrequired.8
Barnes & Noble Import Shipping and Routing Instructions3. Damco Logistics Booking Instructions (continued)When M*Power Shipper or EDI can not be utilized the vendor must book cargo by using theDamco Logistics Shipping Order form obtained from the Damco Logistics office at origin. TheShipping Order requires the following information: Vendor name and addressConsignee name and addressExpected cargo delivery date at the Damco Logistics warehouse,Intended vessel and voyage (first leg)Clear and precise cargo description (preferably accompanied with the appropriateHarmonised Code)PO and SKU detailsNumber of cartonsNumber of piecesMeasurement of shipmentFumigation requirements (if any)If CY booking (factory load), also: Date for equipment pickup Who will perform the transport from vendor to carrierIf vendor uses Solid Wood Packing Materials (SWPM), then Damco Logistics is required toprovide fumigation services. IMCO (International Maritime Commission) requirements and details (if any) Commodity Description Load Port and Final DestinationYou are required to provide complete and accurate shipping information including but not limitedto the following items: Shipper name, address and telephone numberConsignee name, address and telephone numberExpected cargo on-hand date ( expected cargo delivery date) to our CFS warehouse orto CY terminalPO and SKU details / breakdownNumber of cartonsNumber of piecesWeight (kgs) and Measurement (cbm)Commodity descriptionLoad port and final destinationDC Due Date (if known)Notation of quota or non-quota cargo9
Barnes & Noble Import Shipping and Routing Instructions4. DocumentationPlease refer to Appendix A for all Documentation instructions (page 15)5. Seal PolicyCarriers must use High Security Container seals, which meet or exceed current PAS ISO 17712standards.Shippers responsible for sealing containers must have a seal monitoring program to include: (1)inventory control of numbered seals, (2) restricted access to same, (3) monitoring of sealingcontainers by management or independent third party, and (4) documentation of seal numbersaffixed to containers from point of loading to delivery to port of export to insure seal integrity.Destination Seal Integrity Programs of USA Clearance Agents/TruckersBrokers must establish and maintain a seal integrity program, vetting all import documentation,arrival notices B/L’s, and packing lists for any conflicts in the seal# as reported on commercialdocuments. All Delivery Orders must clearly indicate documented CNTR# and Seal#. Anychanges/conflicts in documented seal numbers must be investigated and/or reported to theauthorities – U.S. Customs Border Protection and Port Authority Police.Truckers must verify the Seal# on Delivery Orders vs. the physical seal number on theContainer at the time of pick up from the pier/rail terminal. If there are any conflicts in thedocumented seal number, the trucker must report to the authorities – U.S. Customs BorderProtection and Port Authority Police – and stop the pick up process until the cause of the sealnumber conflict has been investigated. The Importer will randomly check truckers’ adherence tothis seal integrity program by comparing TIR (Trailer Interchange Report) against documentedseal numbers for any unreported changes. If a trucker cannot provide legitimate reasons for aSeal # change, exam, theft, etc., the truckers’ services will be terminated.6. 7-Point Inspection(Including the front wall, left side, right side, floor, ceiling/roof, inside/outside doors,outside undercarriage prior to stuffing and/or offloading, including the reliability of thecontainer door locking mechanism)All shippers must document their preloading 7-point container inspection program, includingvisual inspection of container walls, floor, ceiling and door for any signs of tampering ormalfunction prior to loading. If problems exist, the shipper should not load stated containerand/or report to the authorities.In the USA, ss lines, piers and truckers must perform the same 7-point container inspectionsand safety check per the normal at gate out process and creation of TIR. Truckers must reportany signs of tampering to the proper authorities.Upon delivery of the container, if the seal number or container integrity is found in question, thecontainer should be isolated, the seal number change investigated, and the event reported tothe authorities.10
Barnes & Noble Import Shipping and Routing Instructions7. US Customs CSI (Container Security Initiatives)Effective December 2, 2002, with a 60 day grace period ending January 30, 2003 US CustomsService has passed a new rule as part of the US Customs Container Security Initiative (CSI)program that will impose new requirements upon vessels that will arrive in the United States todischarge cargo. The new rule requirements are as follows:a. All Ocean Carriers or NVOCC's must submit a complete cargo manifest to US Customs atleast 24 hours prior to cargo loading if that vessel is to call a US port direct. The 24-hourperiod is measured against the schedule commencement of loading activities to a vesseldestined to a US port.b. Details of the cargo manifest must be based on actual declaration of cargo by the shipperand must be submitted no later than the cargo declaration cut off deadline at cargo origin.Cargo descriptions are one of the most important elements to assist Customs in evaluatingeach container. Each description on the commercial invoice must include the HTS number.c. Failure to comply with this rule could result in penalties against the carrier or NVOCC alongwith the removal of container for inspection by US customs and / or denial of permission tounload vessel cargo. The carriers are the parties responsible for filing the cargo declaration(one of the forms that comprise the vessel manifest), compliance with these newrequirements is their responsibility. However, the carrier will need cooperation from theshippers. This cooperation will be in the form of additional information regarding your cargoneeded in advance of cargo loading onboard the vessel.In case of failure to fully comply with the new regulations, U.S. Customs may, among otherthings, assess a civil penalty and deny permission to load/unload cargo to/from the vessel onwhich the cargo is moving. Any additional cost incurred by Barnes & Noble for shipments thatare not compliant with the new rules will be charged back to the vendor.8. CIFPlease note that Barnes & Noble has specific instructions for split or combined SeaWay Bills.These instructions state that Damco Logistics can only create a SeaWay Bill with a maximum ofone container for the same shipper. If a shipment has more than one container, additionalSeaWay Bills will need to be created, and the cost incurred will be charged to the vendor.Please see Damco Standard Operating Procedures or request a copy.If a vendor is shipping CIF and Barnes & Noble is paying for clearance, please followdocumentation instructions and send the originals to Damco (see Page 10).Please forward the vendor portion of the ISF/10 2 form to Damco Customs Services who willcomplete the balance of the information for Barnes & Noble.11
Barnes & Noble Import Shipping and Routing InstructionsImport Routing Instructions – Air Shipments1. Air Carrier AssignmentFor all air shipments that Barnes & Noble is responsible for payment, please email Barnes &Noble Logistics at Traffic Group@bn.com for your shipment’s air freight carrier assignment.The carrier will then notify you with the specific documentation required.2. DocumentationPlease refer to Appendix A for all Documentation instructions (page 15)12
Barnes & Noble Import Shipping and Routing InstructionsBarnes & Noble Contacts by DepartmentAccounting (for payment purposes only)Barnes & Noble Financial Center1400 Old Country RoadWestbury, NY 11590Contacts:Mary MaringoMaria GribbinEmail: DCImportShipping@bn.comFax: 516-338-6592 OR 516-338-8492Distribution of DocumentsEach set must include; Commercial Invoice, Packing List, SeaWay Bill, FCR, Solid WoodPacking Material Document and Certificate of Origin (if necessary).WhenSend ToVia48 hours prior to sailing Booking agent or steamship line to complywith the US “24 HOUR RULE”or 24 hours prior toloading the container ona vesselOcean ShipmentsOn-Line Commercial InvoiceBooking Packing ListOrCopiesWithin 24 hours ofvessel sailingAccounting (for payment purposes)Email: DCImportShipping@bn.comMary MaringoFax # 516-338-6592Maria GribbinFax # 516-338-8492Fax oremailOne set of completeshipping documentation,including the SeaWay BillWithin 24 hours ofvessel sailingDamco Customs Services(See page 7 for contact information)CourierExpress mail completeset of OriginalsCorporate Office:Barnes & Noble, Inc.122 Fifth AvenueNew York, NY 10011(212) 633-3400Product Development:Jeanne Allen (212) 633-3595 or emailjallen@bn.comBook Publishing:Stefan Jackson (646) 688-2448 or emailsjackson@sterlingpub.comProduct Compliance Information:Pat Lifson – Trade Product (732) 656-7284 or email plifson@bn.comMichael Matar – Bargain Product (732) 656-7387 or email mmatar@bn.comPatricia Sandin – Non-Book Product (732) 656-7386 or email psandin@bn.comLogistics (Import/Export):Telephone: (732) 656-7400Email: Traffic Group@bn.com13
Barnes & Noble Import Shipping and Routing InstructionsBarnes & Noble SAN Listing (Ship to & Bill to Addresses)Ship to SANShip to address8001464Barnes & Noble Distribution1 Barnes & Noble WayMonroe Township, NJ 088318001472Barnes & Noble Distribution1 Barnes & Noble WayMonroe Township, NJ 088318001480Barnes & Noble Distribution1 Barnes & Noble WayMonroe Township, NJ 08831802006XBarnes & Noble DistributionConsignment1 Barnes & Noble WayMonroe Township, NJ 088311927809Barnes & Noble Distribution12660 Old Virginia RoadReno, NV 895211927817Barnes & Noble Distribution12660 Old Virginia RoadReno, NV 895211799809Barnes & Noble Distribution12660 Old Virginia RoadReno, NV 895211979779Barnes & Noble DistributionBargain12660 Old Virginia RoadReno, NV 895218020086Barnes & Noble DistributionConsignment12660 Old Virginia RoadReno, NV 89521Bill to SANBill to address8001502Barnes & Noble PurchasingPO Box 1843Dept 80015021400 Old Country RoadWestbury, NY 115908001510Barnes & Noble PurchasingPO Box 1843Dept 8001510 – ETB1400 Old Country RoadWestbury, NY 115908001529Barnes & Noble PurchasingPO Box 1843Dept 8001529 – Non Casepack1400 Old Country RoadWestbury, NY 115908020078Barnes & Noble PurchasingPO Box 1843Dept 8020078 – Consignment1400 Old Country RoadWestbury, NY 115901926721Barnes & Noble PurchasingPO Box 1843Dept 1926721 – ETB1400 Old Country RoadWestbury, NY 11590192673XBarnes & Noble PurchasingPO Box 1843Dept 192673X1400 Old Country RoadWestbury, NY 11590179275XBarnes & Noble PurchasingPO Box 1843Dept 179275X – Non Casepack1400 Old Country RoadWestbury, NY 11590192673XBarnes & Noble PurchasingPO Box 1843Dept 192673X1400 Old Country RoadWestbury, NY 115908020094Barnes & Noble PublishingPO Box 1843Dept 8020094 – Consignment1400 Old Country RoadWestbury, NY 1159014
Barnes & Noble Import Shipping and Routing InstructionsAppendix A - Documentation – Sea and Air Shipments:Ship To Address:Barnes & Noble Distribution(See address on Purchase order)The Notify Party to be listed on ALL shipping documentation is:Damco Customs Services Inc.3100 BroadwaySte 300Kansas City, MO 64111ph# 816-360-7720fx# 816-960-3721ATTN: Sharon MackShipments should be marked clearly and Consigned to the Barnes & Noble Distribution Centerlocation stated on the purchase order. Upon completion of goods, surrender one complete setof ORIGINAL documents to the appropriate origin/local forwarder as well as a set of documentseach to B&N Traffic and Book Publishing. A Set of Documents must include:Please see Appendix B regarding paperwork preparation instructions for FedEx (page 17). Commercial InvoicePacking ListBill of LadingFumigation Certificate/Solid Wood Packing Material Document (pre-treated pallets)Original Visa/Export License/Certificate of Origin – for shipments from GSP countries onlyFDA Requirements (Lead requirements, Testing reports needed)CPSIA Children’s Product Certification** All shipping documents for children’s products -- products intended PRIMARILY for children 12and under (excluding ordinary books) -- must include a children’s product certification, incompliance with Consumer Product Safety Improvement Act (CPSIA) requirements. Thiscertification must indicate all applicable safety standards to which the product has been tested.The first link below is for the overall compliance guidelines. The second link is to the certificatetemplate. Failure to provide this certification may delay shipments. Barnes & Noble will holdvendors responsible for any costs related to delays due to missing r publishers/Vendor Guidelines/vendor and productcompliance documents/childrens product certification template.pdf15
Barnes & Noble Import Shipping and Routing InstructionsAdditional DocumentationSEA:Container Load Report (CLR)A Container Load Report or CLR for ocean shipments must include: Sail Date Estimated date of arrival Vessel Container number SeaWay Bill numberAIR:Pre-Advice for Air ShipmentsA Pre-advice for air shipments must include: Pieces per master carton Number of cartons Dimensions of master cartons Total CBM’s Originating airportFor all shipments the Commercial Invoice and Packing Slip must be emailed to Barnes &Noble Logistics at Traffic Group@bn.com.Direct (Drop) Shipments to Barnes & Noble StoresWhen making a direct to store or drop shipments for Barnes & Noble, Inc. please emailBarnes & Noble Logistics for detailed instructions at Traffic Group@bn.com.If for any reason you cannot comply with these instructions, please email Barnes &Noble Logistics at Traffic Group@bn.com.16
Barnes & Noble Import Shipping and Routing InstructionsAppendix B - FedEx Broker Select Option (BSO)Please follow the instructions below to setup the correct broker information for FedEx shipments:The vendor will need to check “BROKER SELECT OPTION”. This is in Section 8 of the paperairway bill and under “Special Services” if processed on an automation system.They will need to complete the following fields. Please note that the Address 1 is not needed onthe paper air bill.Broker Company Name – DAMCOBroker Contact Name – BRENDA MERRICKFor Reno Shipments:Address 1 – 1350 AIR CARGO WAYCity – RENOState – NVZip Code – 89502For Monroe ShipmentsAddress 1 – 731 DOWD
Appendix B - FedEx Broker Select Option (BSO) 16 . Barnes & Noble Import Shipping and Routing Instructions 2 Changes in this Revision 1. Shipment Preparation i nstructions were added. (See Pages 3 -6) 2. ISF and 10 2 information were combined into one section. (See Page 6) 3. Lacey Act information was added.
