Transcription
Ministry of Finance, UAEI-SUPPLIER PORTALUSER GUIDERELEASE 1
ContentContent . 2Registering New Supplier . 3Renew Supplier Registration . 17Creating New Quotation . 302- 14I-Supplier Portal User Guide - English
1. Registering New Supplier1- Go to Ministry of Finance (MOF) website: www.mof.gov.ae2- From the Main Page, Click on “Services” on the Red bar.3- Choose: Corporate, then: Supplier Registration4- Under “New Tenders, Bids and Procurements” Click: Register New User3- 14I-Supplier Portal User Guide - English
5- The below screen will open, at the upper part it consists of four steps:a. Basic Informationb. Company Detailsc. Additional Informationd. AttachmentsIn the “Basic Information” the page have six fields as follows:1- Company Name (Arabic): the company name must be written in Arabic2- Company Registration Number: As per the official certificates3- E-mail Address: The main e-mail for the contact persons in your reputable company (e.g. Info@ABC.com)4- Contact Name: The name of the contact person in charge for the sales operations in your reputable company5- Mobile Number: It should be in this format 05XXXXXXXX without international codes or special characters.This number shall receive the certificates expiration date reminders and the registration confirmation SMS6- Telephone number: The telephone number for your reputable company7- Press the “Next” Button4- 14I-Supplier Portal User Guide - English
In the “Company Details” the page have a lot of vital mandatory data (with the blue * ):1- Supplier Name (English) : This is a mandatory field, in the “Basic Information” we entered the Supplier Namein Arabic, Now the alternative name in English2- If a note to the buyer (Approver) is required, please enter it3- The below three certificate are very important and the dates mentioned should be up to date (Valid) to beable to submit quotations for an auction or a tender :a. Chamber of Commerce Membership : Certificate number and Expiration Date must be filled, this isvery importantb. Commercial Registration Number : Certificate number and Expiration Date must be filled, this isvery importantc. Trade License Number: Certificate number and Expiration Date must be filled, this is very important4- In the ‘„Address details„„, Please press the create button.5- 14I-Supplier Portal User Guide - English
5- Enter the supplier details, the following check boxes will be automatically ticked :a. Purchasing Address : This address will be the purchasing address for your companyb. Payment Address : This address will be the payment address for your company6- Click ‘„Apply„„ button7- After finishing the “Address Details”, Go to the “Contact Directory“8- You will find that the contact data already defined in the “Basic Information” was defined as a contact9- If it is required to update the contact name or phone number, click on “Update” (Pencil Icon)10- If it is required to define another contact, click on “Create”6- 14I-Supplier Portal User Guide - English
11- To enter the “Banking Details”, Click “Create”12- The below screen will open13- The country by default is: United Arab Emirates and it is not updatable14- In the Bank Name field, enter: % and click on the magnifier icon (% meant to bring all the values in the list ofvalues)15- Choose the bank from the list and click: Submit16- Do the same for “Branch Name”7- 14I-Supplier Portal User Guide - English
17- Enter the account number (Mandatory)18- Enter the account name19- Enter the IBAN (Mandatory)20- Enter Currency (AED)21- Click: “Apply”8- 14I-Supplier Portal User Guide - English
22- The view should be like that:23- Click on “Save for Later” to save the updates for further actions (In case you want to continue later in theregistration process)24- A message will appear at the top of the page asking you save the access link.25- Copy the link to an external file to continue the registration process later.26- Later to proceed in the registration process, Copy the URL again into the browser and click “Go”9- 14I-Supplier Portal User Guide - English
The “Additional Information” page records the legal registration details:1- Legal Entity2- Activity3- PartnersFill the required data as per the snapshot, to search for values in the fields please use the Symbol: %The values are multilingual (Arabic/English) when choosing from a list, but the results will appear in Arabic language.After finishing, press Next or save for later10- 14I-Supplier Portal User Guide - English
In the “Attachments” the scanned certificates should be added as attachments and payments should be done toregister the company as a certified supplier for UAE Federal GovernmentCertificates required:1- Bank Attachment2- Chamber of Commerce Membership (Mandatory for registration acceptance from MOF side and to beable to submit your registration request)3- Commercial Agencies Record4- Partnership Contract5- Registration in the commercial register (Mandatory for registration acceptance from MOF side and to beable to submit your registration request)6- Signature7- Trade License (Mandatory for registration acceptance from MOF side and to be able to submit yourregistration request)Click “Add Attachment ”11- 14I-Supplier Portal User Guide - English
The page opened is divided into two sections:Section 1: Attachment Information includes the following:1- Titlea. Name of the attachment2- Descriptiona. Description of the attachment3- Attachment Categorya. Bank Attachmentb. Chamber of Commerce Membershipc. Commercial Agencies Recordd. Partnership Contracte. Registration in the commercial registerf. Signatureg. Trade License12- 14I-Supplier Portal User Guide - English
Section 2: Attachment Definition, Includes the following:1- Attachment typea. File (Used for official scanned files)b. URLc. Text (up to 2000 Char, it can be copied from any source)2- The file or data attached (Any type of files)a. Microsoft Wordb. Microsoft Excelc. PDFd. Texte. Etc.13- 14I-Supplier Portal User Guide - English
The process of adding an attachment should be one by one:123456-Enter the attachment titleEnter the attachment descriptionEnter the Category (Below)Go to the lower section choose the type: File (Choose this type for official scanned papers)Browse the file from your PCClick “Add Another” to add another or “Apply” to finishAfter you finish it should look like that:14- 14I-Supplier Portal User Guide - English
7- Proceed with the payments:a. Enter the card type:i. E-Dirham G2 Gold Al Haslah Prepaid Cardii. E-Dirham G2 Red Al Haslah Prepaid Cardiii. E-Dirham G2 Blue Al Haslah Prepaid Cardiv. Credit Card (Visa or Master)b. Then click “Click Here For Payment”8- The e-dirham page will pop up it include the “Amount” and the “Order Unique Number”, Enter the cardserial and pass code and click “Submit” then “Proceed”15- 14I-Supplier Portal User Guide - English
9- You will return back to Oracle iSupplier Portal, tick the check box: “ ( ”أوافق علىقاعاروق و عوألاحكقم Terms andConditions Accepted), then click “ ( ”تطبي Submit).10- You will be returned to: The “Additional Information” page and all the details will be updated in the page(e.g. Receipt Number and the transaction ID).11- Click “Submit”, By this you finished the registration process12- You will receive the an e-mail with the access link URL, User name (E-mail entered), and the 1st timepassword which will be changed by the user password after logging16- 14I-Supplier Portal User Guide - English
2. Renew Supplier Registration1. Go to Ministry of Finance (MOF) website: www.mof.gov.ae2. From the Main Page, Click on “Services” on the Red bar.3. Choose: Corporate, then: Supplier Registration4. Then choose e-Procurement - Payables5. Under “New Tenders, Bids and Procurements” Click: Login17- 14I-Supplier Portal User Guide - English
6. You will be redirected to the iSupplier Portal: https://www.federalerp.gov.ae7. Enter your user name (You contact e-mail)8. Enter your password9. Click “Login” to accessNote: If you forgot your user name or password click on the “login Assistance” link, by entering yourcredentials you will receive an e-mail of the required dataNote: Be sure that you have accessed the “English ” version of the portal by clicking the “English” link as perthe screen shot.18- 14I-Supplier Portal User Guide - English
10. Upon logon the system will confirm: Logged In As XXXXX@YYYYY.com (Your email access)11. Click “Home Page” under “MOF I-Supplier & Sourcing Portal Supplier”12. The “Home” screen will open, Go to the “Admin” Page13. The “Admin” screen will open13.1.Check the “Registration Date”13.2.Check the “Expiration Date” (if it is past todays day you will not be able to submit for an Auction orTenders)13.3.Go to the “Payment” to pay the renew fees (AED 503)13.4.Click “Click here for Payment” to pay the fees19- 14I-Supplier Portal User Guide - English
14. Check the “Radio Button”:14.1.G2 Cards14.2.Non G2 Cards15. Proceed with the payments:15.1.Enter the card type:15.1.1. E-Dirham G2 Gold Al Haslah Prepaid Card15.1.2. E-Dirham G2 Red Al Haslah Prepaid Card15.1.3. E-Dirham G2 Blue Al Haslah Prepaid Card15.1.4. Credit Card (Visa or Master)15.2.Then click “Click Here For Payment”20- 14I-Supplier Portal User Guide - English
16. The e-dirham page will pop up it include the “Amount” and the “Order Unique Number”, Enter the card serialand pass code and click “Submit” then “Proceed”17. You will return back to Oracle iSupplier Portal, tick the check box: “ ( ”أوافق علىقاعاروق و عوألاحكقم Terms andConditions Accepted), then click “ ( ”تطبي Submit).18. You will be returned to: The “Additional Information” page and all the details will be updated in the page (e.g.Receipt Number and the transaction ID).21- 14I-Supplier Portal User Guide - English
19.20.21.22.Click “Submit”, By this you finished the registration processThe expiration date will be extended to one year forwardThe details of the payment will appear on the pageUpon payment transaction registered the “Payment ID” will stay emptyNote: After the renewal fees paid, check and update the attachments of the certificates (you can do it laterbut it must be updated if expired or you will not be able to submit to any auction or tender)22- 14I-Supplier Portal User Guide - English
In the “Attachments” the scanned certificates should be added as attachments and payments should be done toregister the company as a certified supplier for UAE Federal GovernmentCertificates required:1234567-Bank AttachmentChamber of Commerce Membership (Mandatory for the certificate renewal acceptance process)Commercial Agencies RecordPartnership ContractRegistration in the commercial register (Mandatory for the certificate renewal acceptance process)SignatureTrade License (Mandatory for the certificate renewal acceptance process)Click “Add Attachment ”The page opened is divided into two sections:Section 1: Attachment Information includes the following:1- Titlea. Name of the attachment2- Descriptiona. Description of the attachment3- Attachment Categorya. Bank Attachmentb. Chamber of Commerce Membershipc. Commercial Agencies Record23- 14I-Supplier Portal User Guide - English
d.e.f.g.Partnership ContractRegistration in the commercial registerSignatureTrade LicenseSection 2: Attachment Definition, Includes the following:4- Attachment typea. File (Used for official scanned files)b. URLc. Text (up to 2000 Char, it can be copied from any source)5- The file or data attached (Any type of files)a. Microsoft Wordb. Microsoft Excelc. PDFd. Texte. Etc.24- 14I-Supplier Portal User Guide - English
The process of adding an attachment should be one by one:13- Enter the attachment title14- Enter the attachment description15- Enter the Category (Below)16- Go to the lower section choose the type: File (Choose this type for official scanned papers)17- Browse the file from your PC18- Click “Add Another” to add another or “Apply” to finish25- 14I-Supplier Portal User Guide - English
19- After finishing uploading the updates, the screen should show when the last contact had updated theattachments and the date of the update.20- The user can re-modify the attachment by Update (Pencil Icon) or Delete (Trash Icon)21- On the other hand the supplier should complete the action by updating the “Business Classifications” Uponupdating the below mentioned fields and checking the check box: “I certify that I have reviewed theclassification below and they are current and accurate”26- 14I-Supplier Portal User Guide - English
Updating: Organization1- The user can modify the legal details by Update (Pencil Icon) or Delete (Trash Icon)2- Also they can create additional rows by clicking “Add Another Row”Updating: Address Book3- The user can modify the address details by Update (Pencil Icon) or Delete (Trash Icon)4- Also they can create another address by clicking “Create”27- 14I-Supplier Portal User Guide - English
Updating: Contact Directory5- The user can modify the contact details by Update (Pencil Icon) or Delete (Trash Icon)6- Also they can create another contact by clicking “Create”Updating: Business Classifications1- This is one of the most important functions, if the three main certificates numbers and dates were notupdated upon expiration, the suppliers will not be able to submit for a quotation against an auction or atender.2- Upon updating the below mentioned fields and checking the check box: “I certify that I have reviewed theclassification below and they are current and accurate”, the user must return to “General” to add theattachments of the certificates28- 14I-Supplier Portal User Guide - English
Updating: Banking Details1- The user can modify the Banking Details by Update (Pencil Icon) or Retire (Enter an end date)2- Also they can create additional rows by clicking “Add Another Row”29- 14I-Supplier Portal User Guide - English
3. Creating New Quotation1. Go to Ministry of Finance (MOF) website: www.mof.gov.ae2. From the Main Page, Click on “Services” on the Red bar.3. Choose: Corporate, then: Supplier Registration4. Then choose e-Procurement - Payables5. Under “New Tenders, Bids and Procurements” Click: Login30- 14I-Supplier Portal User Guide - English
6. Click on the link:MOF I-Supplier & Sourcing Portal Supplier Sourcing Sourcing Sourcing Home Page7. The below screen will open, from “Search Open Negotiations” list: Choose “Number”8. In the field choose one of the following:8.1. Enter “%” symbol and click “Go” to search for all the outstanding tenders and auctions8.2. Enter the RFQ (Request for Quotation) number to search for a specific Published RFQ31- 14I-Supplier Portal User Guide - English
9. The following list will open including the published RFQs10. Click on the RFQ number directly (e.g. 15023-2) if this is an auction ( )مممرسة , Or click “Click here for Payment” ifthe RFQ is a tender ( )منمقصة 11. If there is a payment, you will proceed through the e-dirham as mentioned along the user guide32- 14I-Supplier Portal User Guide - English
12. The following screen will open, the screen consists of 4 pages:12.1. Page.1 Header: RFQ Header, Which Includes the main details for the RFQ12.1.1. Buyer Name12.1.2. Main Dates: Open Date, Close Date, and the time left12.1.3. Description of the RFQ12.1.4. Requirements (Extra Information required from the supplier in the form of questions that should beanswered and according to the answer there will be a scoring)12.1.5. Terms and conditions12.1.6. Attachments (e.g. Scan from the official tender of auction)33- 14I-Supplier Portal User Guide - English
12.2. Lines: RFQ Lines, Which Includes the line details for the RFQ12.2.1. Line Details (Quantity, Need by Date, etc.)12.2.2. Attributes (Extra Information required from the supplier in the form of questions that should beanswered)12.3. Controls: RFQ Controls12.3.1. Preview Date specifies a date/time after which the negotiation information can be accessed bypotential suppliers. They can view the negotiation's details but cannot place responses.12.3.2. Open Date Use the date/time after which all eligible suppliers are allowed to participate in thenegotiation or choose to open the negotiation immediately.12.3.3. Close Date Use the date/time when the negotiation will be closed. Once closed, no furtherresponses may be accepted. If it is allowed the control manual close/close early, the negotiation canbe closed prior to the defined close date. If it is allowed the control manual extend, the time limit forthe negotiation can be extended past the original close date.12.3.4. Award Date Used to select the date/ time when anticipate announcing the winner of thenegotiation. This is displayed to the respondents.34- 14I-Supplier Portal User Guide - English
12.3.5. Restrict to invited suppliers will allow all suppliers to respond to the negotiation or you can specifythat participation is by invitation only.12.3.6. Allow supplier to select lines on which to respond You can allow participants to respond toindividual lines(s) in the negotiation, or specify that they must respond to all lines in the negotiation .12.3.7. Require full quantity the ministry or Authority can specify that participants must submit responsesfor the full quantity specified in the line. Alternatively, participants can submit responses for partialquantities.12.3.8. Allow multiple responses, Supplier can specify that respondents must submit a single, best responsein the negotiation, or may submit multiple responses during the negotiation open period.12.4. Contract Terms: Not used along UAE Federal Government35- 14I-Supplier Portal User Guide - English
13. At the lower part of the header there should include the attachments for the tender, if you did not find it, and itis vital for the tendering process, please contact the buyer for clarifications14. You can open it by clicking on the links as per the below snapshots, then you can save it to your PC.15. Go to the up right corner of the screen (if you are using the English pages) and from the “Actions” menu, Choose:“Create Quote”. Then click “Apply”16. You can use “Online Discussions” to discuss with the buyer any issues, it will open a page to send messages from17. You can “View Quote History” to check the quote history18. You can also use “View Round Modification” to check the modification that took place after a new round wascreated36- 14I-Supplier Portal User Guide - English
19. The new screen will open, Under the header page19.1.Enter the quote valid until date19.2.Enter the reference number for the quotation19.3.Enter Note to the buyer if required19.4.Add attachments if requiredYou can add attachments review it, Update it, or delete it37- 14I-Supplier Portal User Guide - English
19.5.Scroll down in the main page to check if there are any requirements that require your answer19.5.1. Requirements (Extra Information required from the supplier in the form of questions that should beanswered and according to the answer there will be a scoring)20. Go to the lines page38- 14I-Supplier Portal User Guide - English
21. Enter the “Quote Price Unit” (The quote currency will be mentioned in the page: AED as per the example)22. The “Promised Date” will update automatically if the it was already mentioned in the RFQ or enter it23. If you see this Red symbol:this means that an attributes are required per item line, please click thepencil button to update therequired attributes24. Enter the attributes (e.g. Manufacturing Date, Type, Material, etc.)25. After you finish click “Apply”39- 14I-Supplier Portal User Guide - English
26. The following screen will open, you have the following option:26.1.Validate: to validate the data entered, the system will check that all the required data were filled26.2.Back: To return back to the previous pages for any modifications or updates26.3.Save Draft: To save a draft version of your work and to be submitted later26.4.Submit: Submit the quotations. Unless the quotation was submitted it will not count as a reply forthe RFQ27. Upon submitting your quote, you can close the screens40- 14I-Supplier Portal User Guide - English
28. In the main screen and under “Your Active and Draft Responses” you will find your:28.1.Response Number28.2.Response Status28.3.Negotiation Number (RFQ Number)28.4.Title28.5.Type28.6.Time Left for the RFQ41- 14I-Supplier Portal User Guide - English
14 I-Supplier Portal User Guide - English 10. Upon logon the system will confirm: Logged In As XXXXX@YYYYY.com (Your email access) 11. Click "Home Page" under "MOF I-Supplier & Sourcing Portal Supplier" 12. The "Home" screen will open, Go to the "Admin" Page 13. The "Admin" screen will open 13.1. Check the "Registration .
