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County Child and Family Services PlanWAYNE COUNTY – 2015 APUVery low incomeRank 1Rank 2Families that have a child with special needsRank 1Rank 2b. The district will close cases based on the federal priorities and the amount of time thefamily has been receiving child care services.Shortest time receiving child care servicesLongest time receiving child care services4. The district will establish a waiting list for families whose cases were closed because ourcounty did not have sufficient funds to maintain our current caseload.No.Yes. Describe how these cases will be selected to be reopened if funds becomeavailable:A waiting list of all cases closed due to insufficient funds will be compiled. In theevent that funds become available, cases on the waiting list will be selected forreopening based on the same income bands as identified above, starting with thelowest-income band and proceeding upward. Within each such income band,cases will be opened in order of their time on the waiting list, starting with thosewaiting the longest to those waiting shorter times.Case OpeningsDescribe below how priority is given to federally mandated priorities and how the district willselect cases to be opened in the event that insufficient funds are available.1. The first cases to be opened will be those that fall under the federal priorities.Identify how your district will prioritize federal priorities. Cases that are ranked 1 will beopened first.Very low incomeRank 1Rank 2Families that have a child with special needsRank 1Rank 22. The district will select cases to be opened based ONLY on income.No.Yes. Check 1 or 2 below.1)The district will open cases from the highest income to lowest income.2)The district will open cases based on income bands. Describe the incomebands, beginning at 200% of the State Income Standard and ending at 100% ofthe State Income Standard:Cases will be opened based in income bands in the reverse order as specifiedunder Case Closings; bands are 0%-100%, 101%-125%, 126%-150%, 151%175%, and 176%-200%.Wayne County 2015 APU – March 27, 20157

County Child and Family Services PlanWAYNE COUNTY – 2015 APU3. The district will select cases to be opened based ONLY on category.No.Yes. List the categories in the order that they will be opened, including the optionalcategories selected in Appendix L:4. The district will select cases to be opened based on a combination of income andcategory of family.No.Yes. List the categories and income groupings in the order that they will be opened:5. The district selects cases to be opened on a basis other than the options listed above.No.Yes. Describe how the district will select cases to be opened in the event that thereare not sufficient funds to open all eligible families:6. The district will establish a waiting list when there are not sufficient funds to open alleligible cases.No.Yes. Describe how these cases will be selected to be opened when funds becomeavailable:Cases will be opened based in income bands and a first come come served basiswithin each band. Bands are 0%-100%, 101%-125%, 126%-150%, 151%-175%, and176%-200%.The district’s recertification period is everysix monthstwelve monthsFraud and Abuse Control ActivitiesDescribe below the criteria the district will use to determine which child care subsidyapplications suggest a higher than acceptable risk for fraudulent or erroneous child caresubsidy payment in addition to procedures for referring such applications to the district’sfront-end detection system.The district will identify higher than acceptable risk for fraudulent or erroneous child caresubsidy payments by reviewing information contained in applications and the applicant'semployment verification and then comparing it to provider information. If the information raisesa concern for fraud or erroneous payments, the provider and/or parent will be contacted forfurther clarification. We will also do further investigations for cases where there is conflictinginformation based on WMS information, arrest reports, child support postal checks, or schoolattendance information.If there is still concern over the risk for fraud, the district will check to see if the client orprovider is active FS or MA. If the client or provider is active with one of these programs, theWayne County 2015 APU – March 27, 20158

County Child and Family Services PlanWAYNE COUNTY – 2015 APUexaminer will be informed of the concern. If it affects the temporary assistance case, thetemporary assistance worker will do a FEDS referral. If the temporary assistance worker feelsthe information has no bearing on the temporary assistance case, the day care assistance workerwill complete do a FEDS referral.If a case is closed with no fraudulent concerns but an overpayment has occurred, the amount willbe entered in CAMS for recoupment. If the client fails to pay on this amount, the client will notbe eligible for further benefits unless they pay half of the amount owed prior to receiving furtherbenefits. The remainder will be recouped in their Familiy Share that will not exceed 10.00 perweek over and above the 25%.If there is concern of fraud on the provider's part, the district will request the legally exemptenrollment agency to visit the home of the legally exempt child care providers. The local staffwill also review the legally exempt paperwork and WMS system for information.Describe the sampling methodology used to determine which cases will require verificationof an applicant’s or recipient’s continued need for child care, including, as applicable,verification of participation in employment, education, or other required activities.All cases in which day care assistance is needed for a limited time frame are tracked by notingthe information on the Notice of Decision, or, if for longer than 6 months, by the use of the casefile. This alerts both the person doing the authorization and the accounting department, wherethe payments are done, of attendance limits. Ongoing cases are recertified every 6 months andemployment is verified by reviewing 8 weeks' worth of pay stubs or another source that verifiesgross wages and the number of hours employed over an 8 week period or longer.Describe the sampling methodology used to determine which providers of subsidized childcare services will be reviewed for the purpose of comparing the child care provider’sattendance forms for children receiving subsidized child care services with any Child andAdult Care Food Program inspection forms to verify that child care was actually providedon the days listed on the attendance forms.At this time, the number of informal providers in the Child and Adult Care Food programs arefew, therefore it seems reasonable to conduct a sampling once per year. The Child Care Councilwill provide DSS with "Food Assistance" information on at least 50% of the providersparticipating in the Food program. DSS will then compare this information to the bills submittedto us for day care subsidy. This will help to verify attendance.Inspections of Child Care Provider Records and PremisesThe district may choose to make announced or unannounced inspections of the records andpremises of a provider/program that provides child care for subsidized children for the purposeof determining whether the child care provider is in compliance with applicable laws andregulations and any additional requirements imposed on such a provider by the social servicesdistrict Per 18 NYCRR 415.4(h) (3). Does the district choose to make inspections of such childcare providers/programs?No.Yes. Provide the details of your inspections plan below.Wayne County 2015 APU – March 27, 20159

County Child and Family Services PlanWAYNE COUNTY – 2015 APUA. The following types of subsidized child care providers/programs are subject to thisrequirement:Legally-Exempt Child CareIn-Home;Family Child Care;Group programs not operating under the auspices of anothergovernment agencyGroup programs operating under the auspices of another governmentagencyLicensed or RegisteredFamily Day Care;Group Family Day Care;Centers;B. The districtdoes ORRegistered School Age Child CareDay Care Centers;Small Day Caredoes not:Reserve the right to make inspections PRIOR to subsidized children receiving care in a homewhere the inspection is for the purpose of determining whether the child care provider is incompliance with applicable laws and regulations and any additional requirements imposed onsuch a provider by the social services district.C. The district will report violations of regulations as follows: Violations by a licensed or registered child care provider will be reported to theapplicable Office of Children and Families (OCFS) Regional Office. Violations by an enrolled or enrolling legally-exempt child care provider will bereported to the applicable Enrollment Agency.Wayne County 2015 APU – March 27, 201510

County Child and Family Services PlanWAYNE COUNTY – 2015 APUAPPENDIX NDistrict Options (Required)Districts have some flexibility to administer their child care subsidy programs to meet localneeds. Check which options that your district wishes to include in your county plan. Completethe attached appendices for any area(s) checked.1.The district has chosen to establish funding set-asides for NYSCCBG (completeAppendix O).2.The district is using Title XX funds for the provision of child care services (completeAppendix P).3.The district has chosen to establish additional local standards for child care providers(complete Appendix Q).4.The district has chosen to make payments to child care providers for absences(complete Appendix R).5.The district has chosen to make payments to child care providers for programclosures (complete Appendix S).6.The district has chosen to pay for transportation to and from a child care provider(complete Appendix T).7.The district has chosen to pay up to 15% higher than the applicable market rates forregulated child care services that have been accredited by a nationally recognizedchild care organization (complete Appendix T).8.The district has chosen to pay up to 15% higher than the applicable market rates fornon-traditional hours (complete Appendix T).9.The district has chosen to pay up to 75% of the enhanced market rate for legallyexempt family and in-home child care providers who have completed 10 hours oftraining, which has been verified by the Legally-Exempt Caregiver EnrollmentAgency (complete Appendix T).10.The district has chosen to pay for child care services while a caretaker who works thesecond or third shift sleeps (complete Appendix T).11.The district has chosen to make payments to child care providers who provide childcare services, which exceed 24 consecutive hours (complete Appendix U).12.The district has chosen to include 18-, 19- or 20-year-olds in the Child Care ServicesUnit (complete Appendix U).13.The district is seeking a waiver from one or more regulatory provisions. Such waiversare limited to those regulatory standards that are not specifically included in law(complete Appendix U).14.The district has chosen to pay for breaks in activity for low income families (nonpublic assistance families). Complete Appendix U.Wayne County 2015 APU – March 27, 201511

County Child and Family Services PlanWAYNE COUNTY – 2015 APU15.The district has chosen to use local equivalent forms such as, but not limited to, childcare application, client notification, and/or enrollment forms (attach copies of thelocal equivalent forms your district uses).Any previous approvals for local equivalent forms will not be carried forward intothis county plan. Therefore, any local equivalent forms a district wishes to establishor renew must be included in this plan and will be subject to review and approval byOCFS.Wayne County 2015 APU – March 27, 201512

County Child and Family Services PlanWAYNE COUNTY – 2015 APUAPPENDIX OFunding Set-Asides (Optional)Total NYSCCBG Block Grant Amount, Including Local FundsCategory:. Category:. Category:. Category:. Category:. Category:. Category:. Total Set-Asides . Describe for each category the rationale behind specific set-aside amounts from the NYSCCBG(e.g., estimated number of n:Category:Description:Category:Description:The following amounts are set aside for specific priorities from the Title XX block grant:Category:. Category:. Category:. Total Set-Asides (Title XX) . Describe for each category the rationale behind specific amounts set aside from of the Title XXblock grant (e.g., estimated number of children).Category:Wayne County 2015 APU – March 27, 201513

County Child and Family Services PlanWAYNE COUNTY – 2015 iption:Category:Description:Wayne County 2015 APU – March 27, 201514

County Child and Family Services PlanWAYNE COUNTY – 2015 APUAPPENDIX PTitle XX Child Care (Optional)Enter projected total Title XX expenditures for the plan’s duration: . 5,000.00Indicate the financial eligibility limits (percentage of State Income Standard) your district willapply based on family size. Maximum reimbursable limits are 275% for a family of one or two,255% for a family of three, and 225% for a family of four or more. Districts that are utilizingTitle XX funds only for child protective and/or preventive child care services must not enterfinancial eligibility limits as these services are offered without regard to income.Family Size: (2)%(3)%(4)%Programmatic Eligibility for Income Eligible Families (Check all that apply.)Title XX:employmenteducation/trainingseeking employmentillness/incapacityhomelessnessdomestic violenceemergency situation of short durationparticipating in an approved substance abuse treatment programDoes the district apply any limitations to the programmatic eligibility criteria?YesNo(See Technical Assistance #1 for information on limiting eligibility.)If yes, describe eligibility criteria:Does the district prioritize certain eligible families for Title XX funding?YesNoIf yes, describe which families will receive priority:Does the district use Title XX funds for child care for open child protective services cases?YesNoDoes the district use Title XX funds for child care for open child preventive services cases?YesNoWayne County 2015 APU – March 27, 201515

County Child and Family Services PlanWAYNE COUNTY – 2015 APUAPPENDIX Q #1ADDITIONAL LOCAL STANDARDS FOR CHILD CARE PROVIDERS (OPTIONAL)The district may propose local standards in addition to the State standards for legally-exemptproviders who will receive child care subsidies. This appendix must be completed for eachadditional standard that the district wishes to implement.1. Check or describe in the space provided below the additional local standards that will berequired of child care providers/programs.Verification that the provider has given the parent/caretaker complete and accurateinformation regarding any report of child abuse or maltreatment in which they arenamed as an indicated subjectLocal criminal background checkRequirement that providers that care for subsidized children for 30 or more hoursa week participate in the Child and Adult Food Care Program (CACFP)Site visits by the local districtOther (please describe):2. Check below the type of child care program to which the additional standard will applyand indicate the roles of the persons to whom it will apply in cases where the standard isperson-specific.Legally-exempt family child care program. Check all that apply.ProviderProvider’s EmployeeProvider’s VolunteerProvider’s household member age 18 or olderLegally-exempt in-home child care program. Check all that apply.ProviderProvider’s EmployeeProvider’s VolunteerLegally-exempt group providers not operating under the auspices of anothergovernment agency. Check all that apply.ProviderProvider’s EmployeeProvider’s VolunteerLegally-exempt group providers operating under the auspices of anothergovernment or tribal agency. Check all that apply.ProviderProvider’s EmployeeWayne Cou

WAYNE COUNTY - 2015 APU Wayne County 2015 APU - March 27, 2015 1 APPENDIX K Child Care Administration Describe how your local district is organized to administer the child care program, including any functions that are subcontracted to an outside agency. 1.