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INTENSIVE ENGLISH PROGRAM HANDBOOKPolicies, Procedures, and Academic RulesIntensive English ProgramUniversity of Southern Indiana8600 University BlvdEvansville, IN 47712812/461-5365www.usi.edu/iepIntensive English Program at USIThis Student Handbook is published by the Intensive English ProgramUniversity of Southern Indiana.June 2015Last updated: August, 20161
TABLE OF CONTENTSIEP PROGRAM . 7Mission Statement . 7Contact Information . 8Administrative Staff and Faculty . 9Academic Calendar . 10Orientation .Placement and Assessment . 12Graduate Students . 13TOEFL Requirements . 14TOEFL Testing . 14Registration . 15Class Schedules . 16Level Promotion . 17Repeating a Level . 17Transitioning to the University . 18Certificates of Completion. 18Academic Information Access (permission to share your information) . 19Advising . 20TUITION and FEES . 21IEP Tuition. 21University Fees . 21Health Insurance Requirements . 21Payment. 22Withdrawal-Refund Policy . 222
IEP POLICIES. 23Attendance Policy . 23IEP Policy for Students Dismissed for Absences . 24Behavior Policy (Student Conduct) . 25Cheating . 25Plagiarism . 25USI Code of Conduct. 26Personal Misconduct . 26Smoking Policy . 27Drug and Alcohol Policy . 28Complaints and Petitions Policy . 29Student Complaint Form (Grievance). 29PERFORMANCE WARNING . 30STUDENT RECORDS . 31Academic Information Access . 31FERPA. 31STUDENT EVALUATIONS . 32IMMIGRATION . 33Center for International Programs . 33Immigration Officers (Advising). 33Types of Student Visas. 34Definitions of Visas and Immigration Documents . 35Travel Information . 36Staying in Status (Termination of Status) . 37-383
USI FACILITIES AND RESOURCES . 39USI Map . 39Center for International Programs . 39Housing . 39Eagle Access Card . 39USI Computers / Internet . 39Email . 39Computer Labs . 39Printing and Making Copies . 39Library . 39Student Health Center . 39Counseling Services . 39Writer’s Room / Writing Lab . 39Fitness Center . 39PAC . 39COMMUNITY RESOURCES . 40Banking . 40Social Security Office . 40Indiana Bureau of Motor Vehicles (BMV) . 40Groceries / Food Markets. 40Places to Worship . 40Area Entertainment . 40Health and Wellness . 40Transportation and Maps . 40Multicultural Center . 404
STUDENT HEALTH . 41Staying Healthy . 41Immunizations . 42University Health Center . 43Counseling Center Services . 44Sexual Assault Prevention and Response . 44Hospitals and Convenient Centers . 45STUDENT ACTIVITIES . 46International Orientation . 46IEP Activities . 46Conversation Circle. 46Field Trips and Social Outings . 46iClub . 46Small World Program . 46Host Family Program . 46Global Community . 46Saudi Students Organization . 46Student Development Programs . 46Registered Student Organizations (OrgSync) . 46LIFE IN THE UNITED STATES . 47US Federal Holidays . 47The Smart Student Guide to Studying in the USA (General Information) . 47EMERGENCY INFORMATION . 48University Delays, Cancellations, and Emergency Closings . 48RAVE Alert . 48Fire . 49The University of Southern Indiana Emergency Action Plan (EAP) . 495
Storms and Tornadoes . 50-51Earthquakes . 51Calling Security . 51APPENDICES . 52-59Appendix 1: Individual Student Report Form . 52Appendix 2: Attendance Policy . 53Appendix 3: Plagiarism Report . 54Appendix 4: Grievance Report . 55Appendix 5: Grade Complaint Form . 56Appendix 6: Student Conduct . 57Appendix 7: Student Evaluation of Teacher Form . 58-596
IEP PROGRAMMISSION STATEMENTThe Intensive English Program at the University of Southern Indiana strives to provide quality Englishlanguage instruction and cultural, social, and academic orientation to the United States for non-native students.We help our students to be successful in a university academic program or to achieve professional and personallanguage goals. We support the students' integration into the general university culture while respecting theirown culture, traditions, and values.As part of the Center for International Programs, the IEP works to enhance the international dimensions of theUniversity and to connect international students to the campus and local communities.What is the Intensive English Program?The Intensive English Program (IEP) at the University of Southern Indiana offers a curriculum designed forstudents of all levels of English proficiency based on student needs and interests. As an IEP student, you willhave the opportunity to learn side-by-side with students from all over the world in a quality English languageprogram staffed with expert instructors.7
CONTACT INFORMATIONOffice Address:Orr Center (OC)OC 3052 3rd floorUniversity of Southern Indiana8600 University Blvd.Evansville, IN 47712Office Hours:Monday – Friday8:00 a.m. – 4:30 p.m.Contact Information:Phone number: 812/461-5365 or 812/461-5362Fax: 812/228-5021Email: usi1iep@usi.eduInternet: www.usi.edu/iepFacebook: Intensive English Program at USI8
ADMINISTRATIONHeidi Gregori-Gahan . Assistant ProvostEmilija Zlatkovska, Ph.D. . Director of IEPTerry McIntosh . Senior Administrative AssistantFACULTYMokhtar Al-Zuraiki, Ph.D. . Assistant ProfessorLisa Chamberlin, MA . InstructorPART-TIME FACULTYFor more information about the part time faculty, please visit our website at: www.usi.edu/iep9
Academic CalendarTo view the current IEP academic calendar and Orientation Dates go to the USI website link nglish/calendar10
OrientationNew StudentsOrientation for new students occurs one week before classes begin. During orientation, students learn moreabout USI/IEP, get help with the necessary USI documentations, health insurance, banking, and information USIAcademics, Facilities, and Policy. The Center for International Programs organizes the schedule for this eventfor all new international students.A typical Orientation schedule would look similar to this: (Schedule is subject to change per semester.)Day12345ActivityWelcome and Introduction to CIP and IEPTB skin testBanking with Fifth/Third BankGetting Started at USIInformation on transportation and communication at USIMaking Connections at USI / clubs and organizationsGroup PhotoScavenger Hunt around campusWelcome ReceptionCIP Fun NightIntensive English Program (IEP) Placement Test (9:00 a.m.in OC 3052)Shopping at Eastland Mall and DinnerIEP Orientation ((9:00 a.m. in OC 3052)Tour of Rice LibraryInternational Connections(*All new students must attend.)Tuberculosis Test Read (TB Skin test)Movie NightTour of Evansville and LunchConvocationWelcome Bash DinnerTour of New Harmony and LunchWhat to BringPassport, I-20 or DS-2019 documents, 15 for TB skintest, and health insurance information (if you haveinsurance from home)Passportmoney (do not need passport)nothingnothingnothingnothingmoney (*Reservations are required)nothingmoney (*Reservations are required)Returning IEP StudentsThe Director of IEP will briefly meet with all returning and new students to discuss IEP Policies and Expectations.Students will be notified by email or by announcement in the classrooms of the Orientation meeting.11
PLACEMENT AND ASSESSMENTPlacementA CaMLA placement test (plus an in-house writing component) will be administered to every new student todetermine the appropriate level of instruction.During the first week of class, instructors may make recommendations for placement adjustment based on astudent's performance in classes. Students who believe they have been placed in the wrong level may make anappeal to the director.At the end of each session, students in levels 4 and 6 will take the itpTOEFL test to measure the students’readiness to continue to the more academic subset of the program at level 4 or to complete the IEP at level 6.AssessmentIn order to pass to the next level or graduate, students need to achieve overall 80% in each class.Assessment is includes projects, quizzes, mid-term and final exams, as well as attendance. If a student fails oneclass within a level, he or she will need to repeat the whole level.*Students graduating from the Intensive English Program will receive a certificate of completion and will be ableto pursue their future interests.Students can obtain their final grades through MyUSI. The IEP Administrative Assistant will e-mail all end-of-thesession reports to the students’ USI eagles email.(*)Exceptions will be considered on a case by case basis—see Appendix 512
GRADUATE STUDENTSThe University welcomes graduate students from other countries and cultures who bring to the campus the richheritage of their countries. In return the University is eager to share American opportunities and culture.Materials sent to the Graduate Studies office are used to determine the eligibility of applicants.Criteria for admission to Graduate Studies at the University of Southern Indiana Applicants must have an overall minimum undergraduate grade point average of 2.5Transcripts Official transcripts in a sealed envelope from a certified National Association of Credential EvaluationServices (NACES) memberoAll official transcripts must have the course by course evaluationoApplicants who have taken coursework and/or received a degree from the University ofSouthern Indiana will not need to obtain an official USI transcript.Official verification of English competency The USI code for testing purposes is 1335 Submit an official (photocopy not acceptable) TOFEL or International English Language Testing System(ILETS) score report verifying a minimum total score of one of the following:ooo 550 on the paper-based TOEFL (or79 on the internet-based TOEFL, or6 on the IELTS testTOFEL and ILETS scores must be less than two years old(*) For more information on requirements for application to a graduate program:Graduate Studies Admission13
TOEFL REQUIREMENTSStudents may apply for undergraduate or graduate admission and admission to the Intensive English Programsimultaneously.UNDERGRADUATE: Conditional admission without TOEFL or IELTS upon successful completion of IEP to the University of SouthernIndiana will be granted for students whose academic or professional qualifications are very good but whose Englishlanguage needs improvement.Students will need to graduate from the Intensive English Program in order to be eligible to enroll in a major at USI.Due to the competitive nature of the programs at USI, acceptance into the academic program also depends uponmeeting the requirements set by each individual program. If additional documents are needed, you will becontacted by the Admission representative.If you are already proficient in English and do not need IEP, please refer to the acceptable proficiency tests below: TOEFL - IBT minimum 71, PBT minimum 527 IELTS – minimum 6.0 Cambridge English Advanced – minimum 169 EIKEN – minimum Grade Pre-1* Pearson Test of English Academic (PTE Academic) – minimum 55*GRADUATE: Graduate students can apply as non-degree seeking for the Intensive English Program only and can apply for agraduate program while attending English classes. Graduate students have to submit a minimum ibtTOEFL score of79 or a minimum IELTS score of 6 for application purposes. Higher scores may be required for some programs.Students should check for additional program requirements before applying.TOEFL TESTINGWe are proud to announce that the University of Southern Indiana is an official ETS ibt TOEFL testing center.To sign up to take the test, register through the ETS website.The same rules and regulations apply as indicated on the official ETS website.Testing LocationThe ibt TOEFL exam is administered in the Miller Language Lab (Room 0120) in the lower level of the LiberalArts Center on the USI campus. Signs for directions will be posted for each test date.To view current test dates at the USI test center: /toefl14
REGISTRATIONTo view a current detailed schedule of the Registration Calendar view this link:http://bulletin.usi.edu/content.php?catoid 9&navoid 608Late Registration Policy and FeesAll IEP students are expected to be registered prior to the beginning of classes each session or by the end ofweek 1 at the latest. If registered after classes start, students will be charged a late registration fee.After completing the late registration process online, go to View Bills/Pay Online to view your balance and payfees.(*) Only in exceptional circumstances will you be allowed to late register after the first week of the term.15
CLASS SCHEDULEThe IEP class schedule changes each session and is based on the enrollment of students in the program.Students in the IEP are notified by email prior to the beginning of a session in regards to the start date. They willreceive their class schedule according to their level on the first day of class.Sample of an IEP class schedule:LEVEL 2 /OC 3054MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAY9:00 – STeacherWRITINGTeacher10:45 – GTeacher12:15 – 1:15LUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH her1:30 – 3:003:15 – 4:45READINGTeacherConversationCircle16
LEVEL PROMOTIONIn order to pass to the next level or graduate, students need to achieve overall 80% in each class.Assessment includes projects, quizzes, mid-term and final exams, as well as participation and attendance. If astudent fails one class within a level, he or she will need to repeat the whole level. If a student gets below 80% inonly one class, he/she may complete a Grade Complaint Report and his/her promotion to the next level will beassessed.Class grades based on: Achievement of the student learning outcomes IEP Final Exam Score Overall performance and readiness to continue to the next levelTo pass to the next level, a student must: Pass each class with an 80% or better Attendance Levels 4 and 6 must pass itpTOEFL as part of their TOEFL class(*)Exceptions will be considered case by case.REPEATING A LEVELIf an IEP student does not meet the criteria and expected outcomes in a level, he/she will need to repeat thatlevel. It is not uncommon for English language learners to repeat in order to raise his/her level of Englishproficiency. However, students cannot repeat the same level for the fourth time. Students who do notdemonstrate the ability to pass the same level for a third time will be dismissed from the IEP. They are notmaking satisfactory progress in developing English language proficiency.(*) The Director of the IEP may make some exceptions based on medical circumstance and/or familyemergencies. Such situations will be evaluated on an individual basis.Students who are dismissed from the IEP due to low performance and lack of progress will be advised to either:1) Transfer to a different English program at another university or language school, or2) Return to their home countryThe Center for International Programs will be notified of the dismissal and a request for a transfer will be made,if applicable.Students dismissed for lack of progress who wish to return to USI may take the TOEFL or IELTS to demonstratelanguage ability to continue to the university at any point.17
TRANSITIONING FROM IEP TO THE UNIVERSITYFor students who are ready to exit the IEP, the director informs them individually the steps they will betaking to transition from the IEP to regular academic courses in the university. The director communicateswith the Academic Center to schedule the Assessment Test for level 6 students. This assessment determinesth
The Intensive English Program at the University of Southern Indiana strives to provide quality English language instruction and cultural, social, and academic orientation to the United States for non-native students. We help our students to be successful in a university academic program or to achieve professional and personal
