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St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTESDateTuesday 22 March 2022Time7.00pmVenueParish Meeting Room, Catholic CentreAddress7 Maitland Street GERALDTON WA 6530AttendeesBen DoyleTania Newey (President)Mandy Jones (Vice President)Chris Plunkett (Secretary)Lara HarrisTeresa TomlinsonBec SwanKirra GiudiceApologiesKatherine TuttAnita TeakleEmma Johnston ClarkJade Hardy1. WELCOME & INTRODUCTION Attendees and Apologies (for noting) Acknowledgement of CountryWe gather here today on this beautiful and special land traditionally cared for bythe Southern Yamatji People. We recognise both their knowledge and continuingconnection to land, water and community. As members of the St Francis XavierPrimary School community, we understand that we can learn from this knowledgeand the Southern Yamatji culture. We pay our respects to the Southern YamatjiPeople, their elders past and present and to all Aboriginal and Torres Strait IslanderPeople in Australia today PrayerDear Lord, grant us the serenity to accept the things we cannot change, courage tochange the things we can, and wisdom to know the difference. Amen Conflict of Interest (for declaration by members) Acceptance of AgendaConfirmation of Agenda dated – 22 March 2022Accepted unanimously by show of hands.
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTES2. PREVIOUS MINUTESMOTION ONE: Minutes of Meeting dated 27 April 2021 to be accepted as a trueand accurate recordMOVED: Ben DoyleSECONDED: Tania Newey Business arising from Previous Minutes:P&F Representative to attend School Advisory Council (SAC) MeetingFeedback regarding Easter Raffle 2021Junior Disco OrganisationSetting the Movie Night datePostponing the Feast Day Celebrations to a Season OpenerSchool Website OverviewCommunity Mixers Action Item ListP&F Representative to attend SACSchool Website Overview – BusinessThreadCommunity Mixers: email parents byyear group to connect for mixers(Covid Restricted)Research ideas for Parent / Schoolcommunity eventsPublic Disclosure – Continue topositively promote St Francis Xavier inthe wider communityTania and MandySelected dates: 5:30pm via TeamsBec to investigate other School Policiesand Practices regarding this.To be discussed at the next meetingCovid restricted at this stage but Seasawto be used as communication platformAll ideas welcome as to how we canwelcome parents back into Schooli.e P and F to fund 2 per coffee from acoffee vanBen and Chrisdevelop a Survey for Parents andStudentsAllkeep bringing ideas to the meetingsAll
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTES3. CORRESPONDENCE InwardCatholic School Parents WA Membership: Tania Newey to investigate ourmembership status, costs and what we get from it. Will be on the Agenda for thenext MeetingCode of Conduct and Requirements: Code of Conduct documents are on theSchool Website for Staff, Parents and Students. A student friendly format has beenadapted from this documentation and is also on the website. Audit Requirements:The Executive and School Advisory Committee to complete yearlyMandatory Reporting Requirements: Ben Doyle clarified that new P and Fcommittee members must complete it each year, starting in 2023. CEWA will remindthose via email, we have been audited for this year and passedOutward – N/A4. PRINCIPALS REPORT Principals Report:Finance ReportAppendix AAppendix B5. GENERAL BUSINESS Easter Raffle FinalisationOptions for operating the P and F Meetings 2022Review of P and F Events for 2022Newsletter CommunicationDeveloping a simple communication database for interested parentsP and F Group Wish List ApplicationSecond Hand Uniform ShopOther Business6. MEETING FINALISATION Actions to be TakenAgenda ItemDiscussion / AdministrationAction(who, what, when)Easter Raffle Finalisation - 23 baskets to be organised, 5 fordonation to St Vinnies- sort tickets and count money prior to drawBen to sendseasaw reminder
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTES - drawn live at the Catholic Centre on 7thApril 2:15pm (Mandy and Kirra)- Eggs to be collected from the Front Office(both venues to be live streamed)- Tania and Mandy happy to organise dropoff for outside winnersOptions for operating theP and F Group Meetings2022- Overwhelming majority want to meet inperson at the Catholic Centre at 7pm(Covid restrictions permitting)- 12 people maximum at this stage- trial for Teams dial in for those thatcannot make it at the next meeting as well- Agenda and Meeting Minutes to bedisplayed on the School Website- Seasaw reminder to be sent to Parentswhen these are available- Seasaw Account to be set up for the P&FGroupReview of P and F Eventsfor 2022- Feast Day temporarily suspended due toCovid Restrictions- General consensus is to plan fortimetabled 2022 events at this stage- Junior Disco’s: Catholic Centretemporarily booked- 23rd June: Kindy and Pre-Primary- 24th June: Years 1 and 2- Year 3 to have their own event for 2022- Socktober: 26th October- Year 4/5 Movie Night: 4th November- Year 6: financial contribution to SchoolCamp- Discussion on what to use donated bikefor (was for the Feast Day). PossiblyTania to organisebaskets andcellophaneJade to buy andorganisetransportation ofeggs to theCatholic Centre forbundlingVolunteers to helpbundle and packeggs on Tuesday5th April 9am at theCatholic CentreBen to organisetechnology for thelive feedBen to organise aTeams email linkfor those whocannot attendBen to change thetime on theCalendar to 7pmBen to organise aseasaw reminderfor the nextmeetingBen to organise aSeasaw accountfor the P and FGroupAllThink of an Activityfor Year 3’s for2022Chris to ordermore socks onlineChris to liaise withMark Lamb fororganisation(successionplanning)AllBringing new ideasfor events orfundraisers for this
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTESNewsletter CommunicationDeveloping a simplecommunication databasefor interested parentsP and F GroupWish List Applicationrunning a competition for students in Years3 to 6 for earning entry tickets by showingexamples of School Values or a raffle.To be discussed in further detail at the nextmeeting- discussion of Mothers and Fathers Dayraffles, prizes: business donations, to bediscussed in further detail at the nextmeeting- general discussion of event andfundraising ideas (i.e ice cream and hotcross bun drive)- P and F Group to write articles for theNewsletter (deadline a week beforescheduled Newsletters i.e Weeks 2, 5 and8)- first article: broad overview (meetinginformation, website communication,seasaw communication, second handuniform shop, up and coming events)- Advertise in the Newsletter methods ofgetting involved with P and F:website for ideas/feedback, agenda itemsand meeting documentationfacebook page for working party/organisingevents- this ensures more streamlined, simplemethods for running the P&F Group- (i.e no more email lists to manage)- SFX P&F Private Facebook Group to beused as a tool for organising events(minimum 3 Administrators to manage theGroup)- 1TB Hard Drive purchased for Secretarialrole- Online back up storage to be investigatedfor P&F Group (central storage, futuresuccession). Back up at the end of eachTerm- No requirement for Staff to partake in awish list application- General consensus to develop a Surveyfor Parents and another for Students/Staffto provide future direction, schoolimprovement ideas and goals for the P&FGroup (curriculum, developing communityand building works focus)year (Covidpermitting)Chris to attemptthe first article forthe Week 2Newsletter (Term2)Chris to advertisehow parents canget involvedMandy to set up aprivate P&Ffacebook GroupBen and Chris toinvestigate onlineback up storagefor P&F Hard DriveBen and Chris todevelop a Surveyfor Parents and aSurvey forStudents/Staff
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTES- Budget: Set in October, run on a schoolyearSecond Hand Uniform Shop - Teresa and Kirra to Manage. Theseladies will liaise with the Front Office, tidyup, set up and manage the shop using theP and F Seasaw communication tool- Located next to Aleisha’s office- Once a Term Newsletter reminderOther BusinessTeresa and Kirrato tidy, set up andmanage usingoccasional seasawpostsChris to include aspiel in NewsletterArticles- Clarification sought for the Ninja WarriorCourse. Junior Primary students areallowed on the Course after school withparent supervision onlyMeeting Closed: 8:30pmNEXT MEETING DATE – Tuesday 3rd May 2022Parish Meeting Room, Geraldton Catholic Centre
St Francis Xavier PrimaryParents and Friends GroupMEETING MINUTESAppendix A Principals ReportAppendix B Finance ReportWe have received 120.00 to the end of February for 2nd hand uniform donationsP&F Levy Invoiced this year totals 15350.00This amount ( /- changes) gets credited to income later in the yearNo expenses this year to date
Prayer Dear Lord, grant us the serenity to accept the things we cannot change, courage to change the things we can, and wisdom to know the difference. Amen Conflict of Interest (for declaration by members) Acceptance of Agenda Confirmation of Agenda dated - 22 March 2022 Accepted unanimously by show of hands.
