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TASB06/27/2016TABLE OF CONTENTSC. Hotel/Motel FacilitiesD. Special Needs Allowance (SNA) for Public & Private Tier II SheltersE. Education for Homeless ChildrenReference SectionCHAPTER 28: CHILD CARE SERVICESA.B.C.D.E.F.G.H.I.J.Child Care "In Lieu of TA"Transitional Child CareApplicant/Recipient RightsAdvise the Caretaker Relative of His/Her ResponsibilitiesEligible ProvidersClient NotificationPaymentChild Care During Breaks in ActivitiesFamilies that are Eligible When Funds are AvailableFamilies that are Eligible When Funds are Available and the Category of Family isIdentified in the SSD's CSP/ICPK. Title XXReference SectionCHAPTER 29: RESIDENCE, STATE CHARGES, DFRA.B.C.D.E.ResidencyNYS Recipients Who Are Temporarily AbsentState ChargeNYS Recipients Who Move to Another DistrictThe District of Fiscal Responsibility (DFR)Reference SectionCHAPTER 30: SCHEDULESA.B.C.D.E.F.G.H.I.SA-2A Statewide Monthly Grants and AllowancesSA-2B Statewide Monthly Home Energy PaymentsSA-2C Monthly Supplemental Home Energy AllowanceSA-4A Initial o r Replacement Cost of Essential House-Hold FurnitureSA-4B Replacement Cost of ClothingSA-5 Restaurant Allowance Schedule and Home Delivered MealsSA-6A Fuel for Heating: Other Than Natural GasSA-6B Fuel for Heating: Natural Gas, Coal, Wood, Municipal Electric, OtherSA-6C Fuel for Heating: PSC Electric, Greenport ElectricReference SectionNew York State Office of Temporary & Disability Assistance9

TASB06/27/2016TABLE OF CONTENTSCHAPTER 31: DIVERSION PAYMENTSA.B.C.D.E.F.G.H.I.J.K.L.DiversionUtilizing EAF Payments to Divert a Family from Needing On-Going TAEAF and Frequent Applications for Payment to Divert Families from On-Going TAWMS Diversion Payment TypesIdentifying When to use WMS Diversion Payment TypesUtilizing ESNA to Divert Households from Needing On-Going AssistanceESNA and Frequent Applications for Payments to Divert Households from OnGoing TAEAF and ESNA Shelter Arrears Diversion Payments and Affordability of ShelterTA NoticesSNAP ImplicationsMedicaid ImplicationsExamplesGLOSSARY A - ZNew York State Office of Temporary & Disability Assistance1

TASB06/10/2011CHAPTER 1 – INITIAL ELIGIBILITYSection A-General IntroductionCHAPTER 1: FORWARDA. GENERAL INTRODUCTIONThe Temporary Assistance Sourcebook (TASB) is designed to provide Temporary Assistancestaff with authoritative information to do their job effectively. The authority for the Source Book"Policy" sections is based upon Social Services Law, Office Regulations, AdministrativeDirectives (ADM), Informational Letters ( INF) and Local Commissioner Letters (LCM). Suchsources provide the necessary authoritative basis for determining financial eligibility fortemporary assistance, the appropriate category of assistance, the correct amount of the grant,application and notice requirements, and budgeting and resource procedures basic to adetermination of financial eligibility for temporary assistance.The Source Book includes sections on the categorical and program requirements for FamilyAssistance (FA), Safety Net Assistance (SNA), Emergency Assistance to Families (EAF) andEmergency Assistance to Adults (EAA). Also included are sections dealing with alien eligibility,alcoholism and drug abuse and assistance to victims of domestic violence.An interpretation section is provided for some subjects to explain the Policy in non-regulatorylanguage.At the end of every subject, the reader will find at the bottom of the page, three possibleheadings or columns – "References”, "Related Items", and “Supplental Nutrition AssistanceProgram Source Book (SNAPSB)(formerly known Food Stamp)”. References will cite the StateRegulations, ADMs, INFs, and LCMs. Related Items will cite other relevant sources; and theSNAPSB will cite the appropriate SNAPSB Section(s).Information in the TASB will be revised and updated on a regular basis and published on theOTDA Intranet and Internet. The pace of change within Temporary Assistance programsmakes such periodic replacement essential to the continued validity of the TASB. Asubscription list is used to notify participating subscribers of published changes to the TASB.To subscribe to the list:1. go to sp. This link is also found on theDETS Intranet page h m under information - Auto-Subscriber System2. click on “Subscribe” near the TA Source Book3. Click send on the resulting e-mailIn the period between issuance of TASB replacement sections, Administrative Directives(ADM), Informational Letters (INF), Local Commissioner Letters (LCM), Regulations, GeneralInformation System (GIS) and ABEL Transmittals will provide necessary notification of changesaffecting Temporary Assistance staff. Wherever a conflict arises between the Source Book andRegulations, Social Services Law, Administrative Directives, GIS or an ABEL Transmittal, localdistrict staff should contact the Center for Employment and Economic Supports for direction.New York State Office of Temporary & Disability Assistance1-1

CHAPTER 1 – INITIAL ELIGIBILITYSection B-Acronym/Terminology ListingTASB11/16/2021B. ACRONYM/TERMINOLOGY ESCACAACAPCASECASE PCWEPD/ADAAADARDCADDDAid to Aged, Blind and DisabledAdult Basic EducationAutomated Budgeting and Eligibility LogicActive Corps of ExecutivesAnother Change Initiative for Education, Vocation or EmploymentActual Shelter CostAged/DisabledAmerican’s with Disabilities ActAid to Dependent ChindrenAdministrative DirectiveAnticipated Future ActionAcquired Immune Deficiency SyndromeAdult Literacy EducationAbsent ParentApplication Turnaround DocumentApplicant/RecipientAdditional Special Agricultural WorkerAdolescent Vocational Exploration ProgramBasic or Personal AllowanceBack End Detection SystemBureau of Disability Determinations (NYC)Beneficiary Data ExchangeBenefit Issuance and Control SystemBoards of Cooperative Educational ServicesNumber in CaseCommunity Action AgencyChild Assistance ProgramCase TypeCase NumberCommon Benefit Identification CardCommunity Based OrganizationCommission for the Blind and Visually HandicappedComprehensive Employment Opportunity Support CenterCode of Federal RegulationsCuban/Haitian Entrant ProgramClient Identification NumberClient Notices SystemClose of BusinessCost of Living AdjustmentChild Support Enforcement UnitChild Support Management SystemChild/Teen Health PlanCommunity Work Experience ProgramDrug/AlcoholDivision of Alcoholism and Alcohol AbuseDormant Account ReviewDisqualification Consent AgreementDivision of Disability DeterminationsNew York State Office of Temporary & Disability Assistance1-2

CHAPTER 1 – INITIAL ELIGIBILITYSection B-Acronym/Terminology IVHMOHRHRAHSPHUDIARIDAI/EDRDeficitDeficit Reduction Act the Department New York State Department of SocialServicesDeferred Payment AgreementDepartment of Social ServicesDomestic ViolenceDomestic Violence LiaisonEmergency Assistance for AdultsEmergency Assistance to FamiliesEmployment Alternatives Partnership ProgramElectronic Benefit TransferEnriched Housing ProgramEmergency Home ReliefEarned Income Tax CreditEarned Income DisregardEssential PersonEmployment Readiness TrainingEmployment SearchEnglish-as-a-Second LanguageEmergency Safety Net AssistanceEligibility WorkerFamily AssistanceFamily Day CareFront End Detection SystemFamily Eviction Preventive SupplementFace-to-Face RecertificationFederal Fiscal YearInsurance Contributions Act (Social Security) IndicatorFederal Non-ParticipationFederal ParticipationFamily Violence OptionGeneral AssistanceGrants of Assistance for Guide DogsGeneral Educational DevelopmentGroup Family Day CareGeneral Information SystemGross Income TestHousing Assistance PaymentHome Energy AllowanceHome Energy Assistance ProgramHome Energy Fair Practices ActHouseholdHuman Immunodeficiency VirusHealth Maintenance OrganizationHome ReliefNYC Human Resources AdministrationHousing Supplement ProgramHousing and Urban DevelopmentInterim Assistance ReimbursementIndividual Development AccountImaging/Enterprise Document RepositoryNew York State Office of Temporary & Disability Assistance1-3

CHAPTER 1 – INITIAL ELIGIBILITYSection B-Acronym/Terminology PAJTPCLCMLDSSLEPLocal ational LetterImmigration and Naturalization ServiceIntentional Program ViolationIndochinese Refugee Assistance ProgramImmigration Reform and Control Act of 1986Internal Revenue ServiceJob Opportunity ProgramJob Opportunities and Basic Skills Training ProgramJob Training Partnership ActJob Training Partnership CouncilLocal Commissioners MemorandumLocal Department of Social ServicesLimited English ProficiencyLocal Department of Social ServicesLegally Responsible RelativeLawful Temporary ResidentMedical AssistanceMedical Assistance Reference GuideMaintenance of EffortMass Rebudgeting/ReauthorizationMandatory State SupplementNational and Community Services and Trust Act of 1993Non Temporary AssistanceNew York CityNew York StateOld-Age, Survivors and Disability InsuranceOmnibus Budget Reconciliation ActOffice of Children and Family ServicesOffice of Health Insurance ProgramsOn the Job TrainingOffice of Mental HealthOffice of Mental Retardation/Developmental DisabilitiesOrder of ExclusionOn-Site ScanningOffice of Temporary and Disability AssistanceOffice of Vocational and Educational Services for Individuals with DisabilitiesPublic Assistance Comprehensive EmploymentProgressive Adolescent Vocational Exploration ProgramPrenatal Care Assistance ProgramPublic Housing AuthorityPrivate Industry CouncilPublic Information OfficePersonal Needs AllowancePersonal Responsibility Work Opportunity Reconcilliation ActPermanently Residing in the United States Under Color of LawPublic Service CommissionPublic Works AdministrationPublic Work ProjectRefugee Assistance ProgramReplenishment Agricultural WorkerResource File IntegrationNew York State Office of Temporary & Disability Assistance1-4

CHAPTER 1 – INITIAL ELIGIBILITYSection B-Acronym/Terminology USDAVAVISTAWICWMSWRMWSPWTWYIPYOPYWSRecipient Identification Number (NYC)Retirement Survivors Disability InsuranceSystematic Alien Verification for EntitlementsSpecial Agricultural WorkerSupport Collection UnitState Data ExchangeServices Corps of Retired ExecutivesState Education DepartmentTA Semi-Monthly Cash Grant AmountsState Fiscal YearSupplemental Home Energy AllowanceShelterState Legalization Impact Assistance GrantsSupplemental Nutrition Assistance ProgramSupplemental Nutrition Assistance Program Source BookSafety Net AssistanceState On-Line QuerySocial Security AdministrationSocial Security Disability BenefitsSupplemental Security IncomeSocial Services LawSocial Security NumberState Supplemental Personal Needs AllowanceStandard Utility AllowanceSurplusTemporary AssistanceTemporary Assistance for Needy FamiliesTeenage Services ActTemporary Assistance Source BookTraining and Employment Assistance ProgramThird Party Health InsuranceThird Party ResourceTemporary Restraining OrderUnemployment Insurance BenefitsUnited States Citizenship and Immigration ServicesUnited States Department of AgricultureVeterans' AdministrationVolunteers In Service To AmericaWomen, Infants and ChildrenWelfare Management SystemWorker's Reference ManualWork Supplementation ProgramWelfare to WorkYouth Internship ProgramYouth Opportunity ProgramYouth Work Skills ProgramNew York State Office of Temporary & Disability Assistance1-5

TASB06/30/2011CHAPTER 2 - OVERVIEW OF TEMPORARY ASSISTANCE PROGRAMSSection A - IntroductionCHAPTER 2: OVERVIEW OF TEMPORARY ASSISTANCEPROGRAMSA. INTRODUCTIONAccording to Article XVII(1)(a) of the New York State Constitution:". . .The aid, care and support of the needy are public concerns and shall be provided by theState and by such of its subdivisions and in such manner and by such means, as theLegislature may from time to time determine. . . "The Legislature enacts the Social Services Law, and the Office, through the Codes, Rulesand Regulations administers the basic temporary assistance and emergency supportprograms for the State. These programs are Family Assistance, Safety Net Assistance,Emergency Assistance to Needy Families with Children, Emergency Assistance for Adults,including the Interim Assistance Program and certain parts of the Supplemental SecurityIncome Program.New York State Office of Temporary & Disability Assistance2-1

TASB06/30/2011CHAPTER 2 - OVERVIEW OF TEMPORARY ASSISTANCE PROGRAMSSection B - Family AssistanceB. FAMILY ASSISTANCEThe Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA),provides the block grant funding to states for "Temporary Assistance to Needy Families"(TANF). This federal law requires states to operate a temporary assistance program to"provide assistance to needy families so that children may be cared for in their own homesor in the homes of relatives.". Family Assistance is reimbursed entirely from the federalTANF Block Grant (100% federal funds). The program provides continuing assistance toneedy families with children under the age 18, or under the age 19 and regularly attending asecondary school or the equivalent level of vocational or technical training, who meet thefollowing criteria:1. The child is living with caretaker relatives as set forth in Section 369.1(b) of OfficeRegulations,2. The family meets the categorical eligibility requirements as set forth in Part 369.2 ofOffice Regulations,3. The family meets the financial eligibility requirements as set forth in Part 352 of OfficeRegulations.The FA allowance consists of a basic grant allowance, a home energy allowance, asupplemental home energy allowance, a shelter allowance and a fuel allowance, if heat isnot included in the rent. Each allowance category has a maximum and varies according tofamily size. Additional allowances may be provided if certain special needs are to be met.FA parents are required to seek employment. For the employed FA parent, there areincome disregards applied in calculating eligibility and the amount of assistance.FA heads of household and their spouses are subject to a sixty month limit on the receipt ofTANF-funded assistance. Once a family has reached their sixty month limit on TANFfunded assistance, they can no longer receive assistance in the FA category, unless theyare granted an exemption to the time limit. They may receive assistance in the Safety NetAssistance program, if otherwise eligible. TANF-funded assistance received as a minorchild does not count toward the time limit, unless received as a minor head of household ora minor spouse of the head of household.LEGAL BASIS - Responsibility for establishing standards of need and eligibility; therefore,and providing adequate assistance and care to indigent persons is specifically provided forin relation to the several distinct assistance programs - FA and SNA. Eligibilityrequirements mandate application of the means test and utilization of resources inaccordance with the Social Services Law and the Regulations of the Office.New York State Office of Temporary & Disability Assistance2-2

TASB06/30/2011CHAPTER 2 - OVERVIEW OF TEMPORARY ASSISTANCE PROGRAMSSection C - Emergency Assistance to Families (EAF)C. EMERGENCY ASSISTANCE TO FAMILIES (EAF)Emergency Assistance to Needy Families with Children (EAF) was originally established byCongress in 1967 under Title IV-A of the Social Security Act. Today, EAF is an emergencyassistance program administered at New York's option and is reimbursed entirely from thefederal TANF Block Grant (100% federal funds). Emergency assistance means all aid, careand services granted to families with children, including migrant families, to deal with crisissituations threatening the family and to meet urgent needs that were sudden, could nothave been foreseen, and were beyond the individual's control.1. The EAF program is intended to meet the temporary emergency needs of pregnantwomen and families with children under 18, or under the age of 19 and regularly attendfull time secondary school or the equivalent level of vocational or technical training whomeet the following criteria:a. The children are living with an eligible relative.b. The children, parents or other eligible relatives are without resources immediatelyavailable to meet the need and the households available income on the date ofapplication is at or below 200% of the federal poverty level for that household size orthe household is financially eligible to receive temporary assistance.c. The emergency must be the result of a sudden occurrence or situation, unforseenand beyond the applicant's control.d. The assistance is necessary to avoid destitution of the children or to provide livingarrangements for them in a home.e. Such destitution did not arise because an employable member of the family refused,without good cause, to accept employment or training for employment.f.Such destitution did not arise from the mismanagement of a temporary assistancegrant, or the emergency grant being applied for will not replace or duplicate atemporary assistance grant already made. This does not prohibit the issuing ofemergency assistance to replace a lost or stolen temporary assistance grant.2. Kinds of assistance provided to meet emergency situations:Cash grants, vendor payments and supplies necessary to meet the identified emergentneed.3. Kinds of service provided to meet the emergency situation:Information referral, counseling, securing family shelter and any other services whichmeet needs attributable to the emergency situation.LEGAL BASIS - The EAF program is administered in conformance with Social ServicesLaw Section 350-j and Office Regulation Section 372.New York State Office of Temporary & Disability Assistance2-3

TASB06/30/2011CHAPTER 2 - OVERVIEW OF TEMPORARY ASSISTANCE PROGRAMSSection D - Safety Net Assistance (SNA)D. SAFETY NET ASSISTANCE (SNA)Safety Net Assistance is the New York State category of temporary assistance provided toneedy individuals who are not eligible for Family Assistance (FA). Safety Net Assistance isfunded with 29% state funds and 71% local funds. Safety Net Assistance may be providedonly when the standard of need may not be met by FA, EAF, SSI, EAA, support from legallyresponsible relatives, or other sources. Emergency Safety Net Assistance (ESNA) is alsoprovided under the Safety Net Assistance program.Safety Net Assistance eligibility requirements are set forth in Part 370 of Office Regulations.

Temporary Assistance Source Book. Employment and Income Support Programs. TASB 06/27/2016 TABLE OF CONTENTS New York State Office of Temporary & Disability Assistance i . TABLE OF CONTENTS. CHAPTER 1: FORWARD. A. General Introduction B. Acronym/Terminology Listing.