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CP EDI 204 GuidelinesVersion 4040EDI 204 Guidelines (Version 4040)CP EDI 204 Guidelines1November, 2018
CP EDI 204 GuidelinesVersion 4040204 Motor Carrier Load TenderFunctional Group ID SMIntroduction:This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load TenderTransaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. Thedocument is a modified version of X12 204 Motor Carrier Tender guidelines (v4040) that is accepted by CP. Thistransaction set can be used to request an empty piece of equipment (Load Tender) from CP and also to submitshipping instructions (Bill of Lading). It contains general shipment information, equipment requirements,commodities, scheduling details as well rail carrier specific information.An EDI 997 Functional Acknowledgment will be sent for this transaction set. The document will not be processedfurther if rejected due to violation of X12 standards.CP can also generate an EDI 990 Response to a Load Tender reporting the acceptance or rejection of the tender byCP’s Application 200B2M0300OReq.Des.MNameTransaction Set HeaderLoopRepeatMax.Use1M1B2ABeginning Segment for Shipment InformationTransactionSet PurposeM10800L11Business Instructions and Reference NumberO50O0900G62Date/TimeO1M1000MS3Interline InformationO1O1100AT5Bill of Lading Handling RequirementsO6Not Used1200PLDPallet InformationO1M1250LH6Hazardous CertificationO6Not Used1300NTENote/Special InstructionO10M1400N1NameO1Not Used1500N2Additional Name InformationO1M1600N3Address InformationO2M1700N4Geographic LocationO1Not Used1800L11Business Instructions and Reference NumberO1O1900G61ContactO3LOOP ID – 0100 Bill To Party Loopn15LOOP ID – 0200 Equipment Requirement Loop2000N7Equipment DetailsO1Not Used2030N7AAccessorial Equipment DetailsO1Not Used2050N7BAdditional Equipment DetailsO1Not Used2080MEAMeasurementsO1O2100M7Seal NumbersO22n210MCP EDI 204 GuidelinesNotes andCommentsNovember, 2018
CP EDI 204 GuidelinesVersion 4040Detail:Pos.No.Seg.IDReq.Des.NameLOOP ID – 0300 Pick-Up Stop LoopLoopRepeatMax.Use5M0100S5Pick-Up DetailsM1O0200L11Business Instructions and Reference NumberO50M0300G62Date/TimeO2Not Used0400AT8Shipment Weight, Packaging and Quantity DataO1Not Used0500LADLading DetailO999Not Used0600AT5Bill of Lading Handling RequirementsO6Not Used0630PLDPallet InformationO1Not Used0650NTENote/Special InstructionO20LOOP ID – 0310 Pick-Up Party Loop1M0700N1NameO1Not Used0800N2Additional Name InformationO1M0900N3Address InformationO2M1000N4Geographic LocationO1O1200G61ContactO3LOOP ID - 0320 Pick-Up Commodity Loop99M1300L5Description, Marks and NumbersO1M1350AT8Shipment Weight, Packaging and Quantity DataO1Not Used1355AT5Bill of Lading Handling RequirementsO1Not Used1360MEAMeasurementsO10Not Used1370PERAdministrative Communications ContactO1Not Used1375L4MeasurementO1O1O1400G61LOOP ID – 0325 Pick-Up Hazardous Contact/Reference LoopHazardous 24hr Emergency ContactO1410L11Business Instructions and Reference NumberO5Not Used1420LH6Hazardous CertificationO699OM1430LH1LOOP ID – 0330 Pick-Up Hazardous DetailsLoopHazardous Identification InformationM1440LH2Hazardous Classification InformationO4M1450LH3Hazardous Material Shipping NameO10O1460LFHFreeform Hazardous Material InformationO20O1470LEPEPA Required DataO3O1480LH4Canadian Dangerous RequirementsO1Not Used1490LHTTransborder Hazardous RequirementsO3O1500OID25Order Information DetailO1Not Used1600G62Date/TimeO2Not Used1800LADLading DetailO999Not Used1900L5O11LOOP ID – 0350 Pick-Up Order Details Loop999LOOP ID - 0360CP EDI 204 GuidelinesNotes andComments99Description, Marks and Numbers3November, 2018
CP EDI 204 GuidelinesVersion 4040Not Used1950AT8Shipment Weight, Packaging and Quantity DataO1Not Used1955L4MeasurementO1Not Used2000G61ContactO1Not Used2010L11Business Instructions and Reference NumberO5Not Used2020LH6Hazardous CertificationO6LOOP ID - 036599LOOP ID - 037025Not Used2030LH1Hazardous Identification InformationO1Not Used2040LH2Hazardous Classification InformationO4Not Used2050LH3Hazardous Material Shipping NameO10Not Used2060LFHFreeform Hazardous Material InformationO20Not Used2070LEPEPA Required DataO3Not Used2080LH4Canadian Dangerous RequirementsO1Not Used2090LHTTransborder Hazardous RequirementsO3Not Used2100N7Equipment DetailsO1Not Used2200N7AAccessorial Equipment DetailsO1Not Used2300N7BAdditional Equipment DetailsO1Not Used2400MEAMeasurementsO1Not Used2500M7Seal NumbersO2M0100S5Delivery/ Drop-off DetailsM1O0200L11Business Instructions and Reference NumberO50O0300G62Date/TimeO2n3Not Used0400AT8Shipment Weight, Packaging and Quantity DataO1n4Not Used0500LADLading DetailO999n5Not Used0600AT5Bill of Lading Handling RequirementsO6Not Used0630PLDPallet InformationO1Not Used0650NTENote/Special InstructionO20LOOP ID - 038010LOOP ID – 0300 Delivery/Drop-off Stop Loop5LOOP ID – 0310 Delivery/Drop-off Party Loop1M0700N1NameO1Not Used0800N2Additional Name InformationO1M0900N3Address InformationO2M1000N4Geographic LocationO1O1200G61ContactO3M1300L5LOOP ID – 0320 Delivery/Drop-off CommodityLoopDescription, Marks and NumbersO1M1350AT8Shipment Weight, Packaging and Quantity DataO1Not Used1355AT5Bill of Lading Handling RequirementsO1Not Used1360MEAMeasurementsO10Not Used1370PERAdministrative Communications ContactO1Not Used1375L4MeasurementO1LOOP ID – 0325 Delivery/Drop-off HazardousContact/ Reference LoopCP EDI 204 Guidelines499n699November, 2018
CP EDI 204 GuidelinesVersion 4040O1400G61ContactO1n7O1410L11Business Instructions and Reference NumberO5n8Not Used1420LH6Hazardous CertificationO6OM1430LH1LOOP ID – 0330 Delivery/Drop-off HazardousCommodity LoopHazardous Identification Information25M1440LH2Hazardous Classification InformationO4M1450LH3Hazardous Material Shipping NameO10O1460LFHFreeform Hazardous Material InformationO20O1470LEPEPA Required DataO3O1480LH4Canadian Dangerous RequirementsO1Not Used1490LHTTransborder Hazardous RequirementsO31O1500OIDLOOP ID – 0350 Delivery/Drop-off Order DetailsLoopOrder Information Detail999O1Not Used1600G62Date/TimeO2Not Used1800LADLading DetailO999Not Used1900L5Description, Marks and NumbersO1n10Not Used1950AT8Shipment Weight, Packaging and Quantity DataO1n11Not Used1955L4MeasurementO1Not Used2000G61ContactO1n12Not Used2010L11Business Instructions and Reference NumberO5n13Not Used2020LH6Hazardous CertificationO6Not Used2030LH1Hazardous Identification InformationO1Not Used2040LH2Hazardous Classification InformationO4Not Used2050LH3Hazardous Material Shipping NameO10Not Used2060LFHFreeform Hazardous Material InformationO20Not Used2070LEPEPA Required DataO3Not Used2080LH4Canadian Dangerous RequirementsO1Not Used2090LHTTransborder Hazardous RequirementsO3LOOP ID - 0360n999LOOP ID - 036599LOOP ID - 037025LOOP ID - 038010Not Used2100N7Equipment DetailsO1Not Used2200N7AAccessorial Equipment DetailsO1Not Used2300N7BAdditional Equipment DetailsO1Not Used2400MEAMeasurementsO1Not Used2500M7Seal NumbersO2MPos.No.0100Seg.IDL3NameTotal Weight and ChargesReq.Des.OM0200SETransaction Set TrailerMSummary:CP EDI 204 Guidelines5Max.Use1LoopRepeatNotes andComments1November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Version 4040ST Transaction Set Header0100HeadingMandatory1To indicate the start of a transaction set and to assign a control numberThe transaction set identifier (ST01) is used by the translation routines of theinterchange partners to select the appropriate transaction set definition (e.g., 810selects the Invoice Transaction Set).Comments:CPAttributesMRef.Des.ST01MST02Not UsedST03CP EDI 204 GuidelinesData Element SummaryDataElement NameAttributes143Transaction Set Identifier CodeM1 ID 3/3Code uniquely identifying a Transaction Set204Motor Carrier Load Tender329Transaction Set Control NumberM1 AN 4/9Identifying control number that must be unique within the transaction setfunctional group assigned by the originator for a transaction set1705Implementation Convention ReferenceO1 AN 1/356November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:CPAttributesNot UsedRef.Des.B201RB202Not UsedRB203B204MB205MB206OB207OB208OB209CP EDI 204 GuidelinesVersion 4040B2 Beginning Segment for Shipment Information Transaction0200HeadingMandatory1To transmit basic data relating to shipment information12B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that willreceive the bill of lading.B202 is mandatory for transaction set 204.B209 is mandatory for rail transactions.Data Element SummaryDataElement NameAttributes375Tariff Service CodeO1 ID 2/2Refer to 004040 Data Element Dictionary for acceptable code values.140Standard Carrier Alpha CodeO1 ID 2/4Standard Carrier Alpha CodeCPRSSCAC Code for Canadian Pacific Railway154Standard Point Location CodeO1 ID 6/9145Shipment Identification NumberO1 AN 1/30Identification number assigned to the shipment by the shipper that uniquelyidentifies the shipment from origin to ultimate destination and is not subjectto modification; (Does not contain blanks or special characters)The Shipment Identification Number provided on a 204 Load Tender must bethe same when providing a 204 Bill of Lading.188Weight Unit CodeO1 ID 1/1Code specifying the weight unitKKilogramsLPounds146Shipment Method of PaymentM1 ID 2/2Code identifying payment terms for transportation chargesCCCollectNRNon-RevenuePPPrepaid (by Seller)147Shipment QualifierO1 ID 1/1Code defining relationship of this shipment with respect to other shipmentsgiven to the carrier at the same timeBBill of Lading for Individual ShipmentEEmpty Equipment Billing (Non-Revenue)IIntermodalWRevenue Empty86Total EquipmentO1 N0 1/3Total pieces of equipmentLimited to 1 piece of equipment for both 204 Load Tenders or Bill of Ladings.460Shipment Weight CodeO1 ID 1/1Code indicating the way by which weights are obtained for a particularshipment7November, 2018
CP EDI 204 GuidelinesNot UsedNot UsedB210B211501335Not UsedB212591Segment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:CPAttributesMRef.Des.B2A01MB2A02CP EDI 204 GuidelinesVersion 4040AShipper's Weight AgreementNNo Wt. Req., Ship. Moving on Contract or per car rateOOfficial WeightSShipper Certified Scale WeightsTTariff Authorized WeightCustoms Documentation Handling CodeO1 ID 2/2Transportation Terms CodeO1 ID 3/3Refer to 004040 Data Element Dictionary for acceptable code values.Payment Method CodeO1 ID 3/3Refer to 004040 Data Element Dictionary for acceptable code values.B2A Set Purpose0300HeadingMandatory1To allow for positive identification of transaction set purposeData Element SummaryDataElement NameAttributes353Transaction Set Purpose CodeM1 ID 2/2Code identifying purpose of transaction set00Original01Cancellation04Change346Application TypeO1 ID 2/2Code identifying an applicationBLBill of LadingIf used, Equipment details must be provided which isthe Equipment Initial and Number.LTLoad Tender - Truckload (TL) Carrier OnlyUsed by a shipper to inform carrier that a particular loadis available or becoming available for movement; alsosignifies an advance pick-up notificationIndicates a Load Tender request for an empty piece ofequipment.8November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:CPAttributesXRef.Des.L1101XL1102Not UsedOL1103L1104Not UsedL1105CP EDI 204 GuidelinesVersion 4040L11 Business Instructions and Reference Number0800HeadingOptional (Recommended)50To specify instructions in this business relationship or a reference number1 At least one of L1101 or L1103 is required.2 If either L1101 or L1102 is present, then the other is required.L1104 contains data relating to the qualifier cited in L1102.Data Element SummaryDataElement NameAttributes127Reference IdentificationX1 AN 1/50Reference information as defined for a particular Transaction Set or asspecified by the Reference Identification Qualifier128Reference Identification QualifierX1 ID 2/3Code qualifying the Reference IdentificationBMBill of Lading NumberBNBooking NumberCOCustomer Order NumberCRCustomer Reference NumberMBMaster Bill of LadingOBOcean Bill of LadingPOPurchase Order NumberSIShipper's Identifying Number for Shipment (SID)A unique number (to the shipper) assigned by theshipper to identify the shipmentWHMaster Reference (Link) NumberZZMutually DefinedThis is not a comprehensive list and only includes some of the mostcommonly used Reference Identification Qualifiers.352DescriptionX1 AN 1/80373DateO1 DT 8/8Date expressed as CCYYMMDD where CC represents the first two digits of thecalendar year1073Yes/No Condition or Response CodeO1 ID 1/1Refer to 004040 Data Element Dictionary for acceptable code values.9November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Version 4040G62 Date/Time0900HeadingOptional1To specify pertinent dates and times1 At least one of G6201 or G6203 is required.2 If either G6201 or G6202 is present, then the other is required.3 If either G6203 or G6204 is present, then the other is required.Semantic 203XG6204OG6205CP EDI 204 GuidelinesData Element SummaryDataElement NameAttributes432Date QualifierX1 ID 2/2Code specifying type of date373DateX1 DT 8/8Date expressed as CCYYMMDD where CC represents the first two digits of thecalendar year176Time QualifierX1 ID 1/2Code specifying the reported timeRefer to 004040 Data Element Dictionary for acceptable code values.337TimeX1 TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H hours (00-23), M minutes (00-59), S integer seconds (00-59) and DD decimal seconds; decimal seconds areexpressed as follows: D tenths (0-9) and DD hundredths (00-99)623Time CodeO1 ID 2/2Refer to 004040 Data Element Dictionary for acceptable code values.10November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Version 4040MS3 Interline Information1000HeadingOptional (Must Use)1To identify the interline carrier and relevant data1 If MS305 is present, then MS303 is required.1 MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.2 MS303 is the city where the Interline was 2XMS303OMS304Not UsedMS305CP EDI 204 GuidelinesData Element SummaryDataElement NameAttributes140Standard Carrier Alpha CodeM1 ID 2/4Standard Carrier Alpha CodeCPRSSCAC Code for Canadian Pacific Railway133Routing Sequence CodeM1 ID 1/2Code describing the relationship of a carrier to a specific shipment movementSOrigin Carrier, Shipper's Routing (Rail)19City NameX1 AN 2/30Free-form text for city name91Transportation Method/Type CodeO1 ID 1/2Code specifying the method or type of transportation for the shipmentXIntermodal (Piggyback)156State or Province CodeO1 ID 2/211November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Version 4040AT5 Bill of Lading Handling Requirements1100HeadingOptional6To identify Bill of Lading handling and service requirements1 Only one of AT501 or AT503 may be present.2 Only one of AT502 or AT503 may be present.3 If AT504 is present, then at least one of AT505 or AT506 is required.4 If AT505 is present, then AT504 is required.5 If AT506 is present, then AT504 is required.1 AT505 is the minimum temperature.2 AT506 is the maximum a Element SummaryDataElement NameAttributes152Special Handling CodeX1 ID 2/3Code specifying special transportation handling instructionsDADangerousDMDomesticMRMechanical Heaters (Heated Container)If Used, AT504 and AT505 must be used to indicate theTemperature Setting.MRMechanical Refrigeration (Refrigerated Container)If Used, AT504 and AT505 must be used to indicate theTemperature Setting.XAT502560Not UsedXAT503AT504153355XAT505408Not UsedAT506408CP EDI 204 GuidelinesThis is not a comprehensive list and only includes some of the mostcommonly used Special Handling Codes.Special Services CodeX1 ID 2/10Code identifying the special serviceH1Temperature ProtectionSpecial Handling DescriptionX1 AN 2/30Unit or Basis for Measurement CodeX1 ID 2/2Code specifying the units in which a value is being expressed, or manner inwhich a measurement has been takenFAFahrenheitCECentigrade, CelsiusMarine Containers Only.TemperatureX1 R 1/4TemperatureTemperatureX1 R 1/412November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:Notes:CPAttributesMRef.Des.LH601Not UsedLH602Not UsedNot UsedLH603LH604CP EDI 204 GuidelinesVersion 4040LH6 Hazardous Certification14200325OptionalDetailOptional (Recommended)6To specify the name of the person certifying that the shipment complies with theregulations and/or the actual certification1 If either LH602 or LH603 is present, then the other is required.Must be the First and Last Name of the person certifying the shipment. A companyname is NOT Acceptable. If the shipment is tendered by a non-offerer to a subsequentrail carrier send "Certification on file with origin carrier".Data Element SummaryDataElement NameAttributes93NameO1 AN 1/60Free-form name272Hazardous Certification CodeX1 ID 1/1Refer to 004040 Data Element Dictionary for acceptable code values.273Hazardous Certification DeclarationX1 AN 1/25273Hazardous Certification DeclarationO1 AN 1/2513November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic 2XN103XN104Not UsedN105Not UsedN106CP EDI 204 GuidelinesVersion 4040N1 Name14000100Optional (Must Use)HeadingOptional (Must Use)1To identify a party by type of organization, name, and code1 At least one of N102 or N103 is required.2 If either N103 or N104 is present, then the other is required.Used to indicate the Bill To/ Party to Receive Freight Bill Identification.At least one occurrence of a Bill To/ Party to Receive Freight Bill Identification isrequired for all 204 Load Tender or Bill of Lading Shipment.Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.Data Element SummaryDataElement NameAttributes98Entity Identifier CodeM1 ID 2/3Code identifying an organizational entity, a physical location, property or anindividualBTBill-to-PartyCNConsigneeRequired only if the Consignee is different from the ShipTo party.SHShipperRequired only if the Shipper is different from the ShipFrom party.93NameX1 AN 1/60Free-form name66Identification Code QualifierX1 ID 1/2Code designating the system/method of code structure used for IdentificationCode (67)Refer to 004040 Data Element Dictionary for acceptable code values.67Identification CodeX1 AN 2/80Code identifying a party or other code706Entity Relationship CodeO1 ID 2/2Refer to 004040 Data Element Dictionary for acceptable code values.98Entity Identifier CodeO1 ID 2/3Refer to 004040 Data Element Dictionary for acceptable code values.14November, 2018
CP EDI 204 GuidelinesSegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic nt:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:N3 Address Information16000100Optional (Must Use)HeadingOptional (Must Use)2To specify the location of the named partyData Element SummaryDataElement Name166Address InformationAddress information166Address InformationAddress informationRef.Des.N401MN402MN403RecN404Not UsedN405Not UsedNot UsedN406N407CP EDI 204 GuidelinesAttributesM1 AN 1/55O1 AN 1/55N4 Geographic Location17000100Optional (Must Use)HeadingOptional (Must Use)1To specify the geographic place of the named party1 only one of N402 or N407 may be present.2 If N406 i
An EDI 997 Functional Acknowledgment will be sent for this transaction set. The document will not be processed further if rejected due to violation of X12 standards. CP can also generate an EDI 990 Response to a Load Tender reporting the acceptance or rejection of the tender by CP’s Appli
