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ABACUSB us i n e ss S o f t w a r eEnterprise Product Overview
A B A C U S E n t e r p r i se –PagePage5-7ABACUS vi8-11 Order ProcessingPage12-15Production Planning and Control PPSPage16-17Service and Contract ManagementPage18-20Service and Project Management AbaProjectPage22-23 E-Business AbaShopPage24-25 E-Business AbaNetPage26-28Address Management / CRMPage29-31General LedgerPage34-35Cost AccountingPage36-37Accounts ReceivablePage38-39Accounts PayablePage40-41Assets LedgerPage45-47PayrollPage49-51Human ResourcesPage52-53 WorkflowPage54-55 Electronic BankingPage57 Information ManagementPage58-59Archiving / AbaScanPage60-61ABACUS ToolsThe current system requirements can be found on the ABACUS website under the following linkwww.abacus.ch/links/systemempfehlungen
Content3V e r sa t i l e , P r ac t i ca l , C o m p r e h e n s i veABACUS Enterprise, the product line of ABACUS Business Software, is designed forcompanies that want to optimise their business processes with an innovative business software that meets the ever growing needs of the market. To date, over 85,000ABACUS software programs have been sold. ABACUS Enterprise is based on ABACUS vi– the Version Internet. It allows mobile software usage through a web-based program, aswell as many other advantages.ABACUS Enterprise is the integrated ERP standard software for all your business needs.Data is centrally managed eliminating the need for multiple entry, integrated processesincrease processing speed and production processes are reliably controlled.A high level of usability, ease of handling and scalability enable use of the software inany sized company. ABACUS Enterprise can be modularly expanded throughout the various applications allowing a perfect integration in every working environment.Functions such as customisable forms or expandable database tables provide a high levelof flexibility. The standard software can be adapted easily to changing requirements,configured individually and therefore be used universally. ABACUS Business Software isused in many industries and numerous well-known trust companies rely on it.
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5T h e I n t e r n e t G e n e r at i o nForward-looking technologyCompanies that wish to use the new ABACUS vi ERP Software are choosing a powerful,flexible business software that can be customized to their needs. They are guaranteedcompetent handling of all business processes.State of the art technology and the independent use of the software via the internet,provides companies with distributed structures and considerable employee mobilit – adistinctive commercial benefit. The use of costly Citrix or Terminal server applications canbe avoided.ABACUS vi ERP software is compatible with the earlier versions of ABACUS. All previousinvestments by ABACUS customers are protected making entry into modern tech nologyand functionality possible at any time.Comprehensive Service The ABACUS Hotline provides swift and competent support to users. ABACUS resellers with many years of experience have the business andtechnicalknow-how to successfully implement and maintain the software. A comprehensive training program allows users to successfully master the programand begin using it productively.
”Unbelievable – who would havethought business software couldbe so simple, comfortable and trouble-free.“
ABACUS vi7T h e A r c h i t ec t u r e o f A B A C U S v i –f l e x i b l e a n d secu r e – W H E R E V E R Y O U A R EThe Architecture of ABACUS viABACUS vi requires only a browser and Java Virtual Machine to be installed on a workstation. All ABACUS vi programs automatically present themselves on any platform withthe appropriately customised user interface. This means that ABACUS vi looks like aWindows application in Windows and like a Mac application on a Mac.Even when ABACUS programs are used over the Internet they operate as they would onthe company network or on a local workstation. The application logic is executedcompletely on the server. Only the content of the user interface is transferred to the com puter.Free choice of server operating systemThe ABACUS user can freely choose the server operating system. Presently all currentWindows versions, Mac OS X and Linux are available.Customizing Role-based user administration- Access to functions can be defined per role- Visible program and form definitions per role- Access to external programs can be integrated- Automated procedures for program start and execution (Smart Job) Quickbar- Individual menu items with any ABACUS program- Direct program start with templatesMultilingual interface All applications are available in German, French or EnglishCustomer-specific translation possible- Standard designations can be adjusted any time- Central translation tool- Translations can be imported and exported as an XML file Country-specific support possible to the user level- Forms, evaluations, field designations, numbers and date formatMessaging Send messages with attachments e.g. evaluationsAssign tasks such as complete activities, fill-out PDF forms, approve Accounts Payabledocuments and holiday requests, etc.
O r d e r P r o cess i n gRealise professional and future-oriented solutions with thehigh flexibility and continual development of the standardOrder Processing.Sales / Order Management Individually customisable entry forms per user category with customisable additionalfields for company-specific adaptation Functionality can be extended with Java Script Offer management Three different addresses per order Stock check and reservation when entering items in the order Supplier purchase order from order Support for any foreign currency Item, document and rebates in kind Minimum invoice amount, small quantity surcharge Automatic calculation of sales quantities in stock quantities Automatic sequential control with any number of documents and Printing of documents directly online or collected as a batch Order data can be changed at any time up to invoicing Invoicing of partial deliveries, formation of back orders Immediate, collective, cash, group or partial invoice VESR / BESR support Price and rebate system with many options Commissioning integrated with Accounts Receivable Order disposition with extensive selection optionsactions
Order Processing9Quality assurance Manage test plans and specifications for quality assuranceAutomatic generation of test orders with batch / serial numbers of inputs fromPurchasing or Production Controlled release or block of the batch / serial numbers after execution of the testorder Assignment of test plans for products subject to QAAutomatic generation of retest test ordersCash options Integration in Enterprise resource planning and financial applicationsSupport of registration keys, barcode readers and payment terminalsDefinable customer display and sales receiptsVarious payment typesCustomers / Articles / Services / Surcharges Unlimited level hierarchy for aggregated reports salesPre-definable text sections for article descriptionsPurchase, stock, sales and price unitsList, promotion, fixed and graduated pricesStandard, promotion, special, graduated and assorted rebatesRebates for individual items, customers and / or entire item groups, customer groupsor combinations All prices and rebates on the time axis also in foreign currenciesAccount assignment and cost centres and cost units in direct access to the GeneralLedger Individual expansion of item master data via free fieldsItem description in any languageFreely definable search key for items and servicesProduct variants Definition of dimensions such as size, colour, length, subjects, executions, etc.Up to 10 dimensions can be combined per itemComfortable variant overview per item in sales, purchases and product basePrice surcharges and deductions in amounts and percentages per product variantStock management, sales prices and rebates and purchase data for the base productor product variant
O r d e r P r o cess i n gFrame contracts Manage frame contracts and frame purchase orderswith frame orders, min./max. call-off quantities, validity, price/rebate conditions Any number of calls with direct reference to sales, purchase or production orderFrame order overview by various criteriaSubscription administration Periodic offsetting of services, items, subscriptions, meter reading with any chosenfrequency of offsetting and settlement items Generation of orders based on address selectionAutomated invoicing of address activitiesSerial number management Management of devices with serial numbersAssignment of serial numbers per item either at stock entry or exitHistory of repairs, guarantee services or exchangeCustomer and product side evaluationsBatch management Management of batches per storage location / storage placeFreely selectable sorting (FiFo, expiry date, batch number)Batch trackingPurchase / Ordering Individually customisable entry forms per user category with freely definable additional fields Functionality can be extended with Java ScriptSupplier-oriented sales prices, rebatesAutomatic generation of orders and order requests in the purchase dispositionRelevant overviews of availability, open purchase orders and backlogsDelivery monitoring, notification of delivery with reminder functionAutomatic sequential control with any number of documents and actionsConsolidation of individual purchase orders to collective purchase ordersAutomatic backorder liquidation for customer ordersIntegration in Accounts PayableSeparate procurement costs administration with reference to purchase order
Order Processing 11Stock management Any number of stock locations and placesCurrent stock informationAutomatic updating of stock quantities, reserved and ordered quantitiesFuture availability with requirement overviewManual stock incomings / outgoings, rebookingsJournal of all stock movementsStocktaking program (counting lists, deviation lists, valuation)Quantity and value-independent entry of stocktakingsStock valuation (also retroactive) and stock key figuresBlocking of incoming and outgoing goods at storage locations and placesStandard stock definable per article for purchase, sale and productionDirect stock for order-related purchase by linking the sales item directly with the purchase itemManagement Information System Relevant customer / article information with drill-down function to the original transaction Summarised information about customer groups, article groupsDaily statistics about orders, deliveries and pending itemsMonthly and yearly statistics with previous year or budget comparisonsABC analysis for customers, articles and suppliersBudget templates for articles, customers or a combination thereofAbaReport Layout and adaptation of all documents according to individual requirementsIntegration of external MDE devices (mobile data acquisition) Enter orders (commissions) Enter orders Stock incomings and outgoings Stocktaking Automatic takeover of data via ABACUSinterfaces
PROD U C TION PL A NNIN G A n d c o n t r o l PP STo successfully navigate the constantly changing demandsof the market, you need to depend on an adaptable, effective and fully integrated IT solution for PPS and accounting.Resource Management Internal resources such as employees, machines, tools, etc. External resources such as external services resources, extended workbench Definition of various capacity limits per resource, e.g. express capacity Definition of working time scheme Free definition of transfer or transport times between resources Multiple date-dependant cost rates per resource Multiple date-dependant overhead rates per resource Management of resource groupsCompany / Resource calendar Definable per day capacity Own calendar per resource and year Any number of years open simultaneously Resource calendar adjustable at any timeRegular work plan Regular work plans define the bills of material and the stages of productionAny number of regular work plans per product (variants); a regular work plan asdate-dependant standard Anticipatory scrap quantities as surcharge factor (in percentage and constant) peritem for the calculation of required material and resources Any number of articles per material item (material variant items)Material allocation to stages of production for an exact determination of materialrequirements External operations integrable in operational plan Overlapping of stages of production Allocation of provided resources to a stage of production Setting of time constraints (e.g. milestones) for stages of production Definable transport and transfer times per stage of production Where-used list and exchange components Text modules for recurring header and item text
PRODUCTION PLANNING And control PPS 13Production order Customisable entry and processing forms per user groupCopying and generating functions for creating production ordersSystem-supported execution of a production order via customizable sequence controls All functions of regular work plans are also available for production orders:- Scrap quantities- Material variant items- Material allocation to stages of production- Overlapping of stages of production- Provided resources- Setting of time constraints- Transport and transfer times per stage of production Thefollowing production order types are supported:- Production order- Budget order for medium-term capacity and material requirement planning- Optionally consider provisional production orders in capacity planning (withoutmaterial reservation)- Dismantling order Multiple production order used to summarise capacity and material needed forsmaller production orders Batch and serial number management at all levels of the production order Forwards and backwards dispatch taking into account priorities Dispatch according to the lead time determination principle Running calculation of actual costs with the on-line production order header Target / actual cost comparison available any time Comparison of multiple production orders with each other or comparison of a production order with the regular work plan to monitor differencesOrder-related purchase e.g. for construction of industrial plants Automated purchase of raw and semi-finished goods (purchase)Automatic transfer of purchase costs (supplier invoice) to the material itemAutomated generating of underproduction contractsAutomatic transfer of underproduction costs to the material item of thesuperordinate production order
PROD U C TION PL A NNIN G a n d c o n t r o l PP SPlan Manager for graphical user interface Graphical layout of the order-based or resource-based lead time Selection of production orders based on used resources Move production orders and redispatch (also as simulation) Sequence planning Availability check of resources and materials Adjustment of all production order data relevant for planning if necessary Transparent disposition of production orders to trigger the subsequent statusCalculation Pre-calculation with various lot sizesPre-calculation with various resource cost rates and material pricesPost-calculation with target / actual comparisonConfigurable calculation moduleSelective storage of calculationsCalculation comparisonCost accounting Complete integration in ABACUS Cost AccountingSeparate overhead entriesSeparate entries for target / actual differences (pricing or quantity differences)Interfaces for regular work plans and production orders XML interface and / or web services for product base, regular work plans and production orders BDE-interface (operating data entry interface) to enter production order data
PRODUCTION PLANNING and control PPS 15Documents / Reports and Evaluations Operational plan Picking list Order overview per resource Efficiency overview per resource Post-calculation per order or order group Goods in process Individual evaluations with Report Writer AbaReportDossier administrationAdministration of electronic dossiers per: Production order, regular work plan, product, resource Electronic archiving of all digitally created documents in the archive / dossier Scanning function for digitalising original paper documents with automatic assignment to the corresponding production order e.g. QA protocol Scanning of handwritten production documents and entering the data to the production order
S e r v i ce a n d C o n t r ac t Ma n age m e n tABACUS Service and Contract Management contributes torunning a successful, customer-oriented and efficient servicemanagement through the structured administration ofimportant service information and the provision of processsupport functions.Service customers Manage any number service customers based on existing addressesDistribute service customers according to postal locationDefine object places for detailed structuring of locationsService objects Any number of service objects per customer (devices, assets, licences, etc.)Variable multilevel object structure for the structured management of objectsAssign service objects to locations and object placesDisplay objects by object structure or by locationDisplay object data on the time axis and definition of additional custom fieldsDifferent allocations of the object (administrator, owner, operator, etc.)Display contract and contract invoicing data to objectsDetailed service object history – a running history of service orders, invoicing andmanual entriesService contracts Create and manage service contract bids and contractsService object and performance-based pricing in the form of fixed amounts, manuallyentered prices, percentages of the object value or the sales price Provisions for periodic tasks (e.g. maintenance) or insured services Freely definable expiration times with possibility for contract renewal Terminate and add contract items during the contract duration Freely definable procedures to control the contract process from offer to archiving Freely definable invoicing intervals regardless of the duration of the contract Various termination definitions for contracts Quantity and amount credit with balance management and accrual accounting ofincomeContract invoicing Integrated contract invoicing with the possibility of collective invoicingPro rata invoicing and credit note for new or terminated contract items
Service and Contract Management 17Integration with Sales module and Order Processing Open service customers, objects and locations directly from the sales orderCreate and customize service contract offers directly from the sales offer allowing ajoint bid for products and servicesService desk and service orders Service desk for fault orders with completely customisable entry forms Time-saving detection of fault orders through integrated full-text searchfor the identification of customers, locations, service objects, or contracts Allocation of service contracts to employees or employee profiles (pools)Freely definable sequential control with different actions to control the service order,including iteration possibilities ranging from acquisition to invoicing and archiving Display the service object history already during the acquisition of the service orderClassic Service Level Agreement (SLA) with response, on-site and repair timesDisplay the existing contracts with optional automatic control of the invoicing basedon services covered by the contract Customer information per E-Mail by using sequential controlConfirm services rendered and materials used directly on the service order withoptional disclosure to full-time reporting Direct debit of material from pre-defined service warehouseCreate and process periodic maintenance orders based on maintenance contractsDispatch service orders based on employee know-howStandard lists and evaluations List of all active contracts and open contract offers List of all contract
ABACUS enterprise, the product line of ABACUS Business Software, is designed for companies that want to optimise their business processes with an innovative business software that meets the ever growing needs of the market. o date, over 85,000 t ABACUS software programs have been sold.
