WIXLIB

Request for Quote/Proposal (RFQ/RFP)Commodity/Service Required:Printing of Nonfiction readers and GuideType of Procurement:One off procurement agreementType of Contract:Firm fixed price.Term of Contract:Within delivery periodContract Funding:USAID Tanzania Tusome Pamoja ProjectThis Procurement supports:USAID Tanzania Tusome Pamoja ProjectSubmit Proposal to:procurement@tusomepamoja.rti.orgDate of Issue of RFP:30 September,2020Date Questions from Supplier Due:08 October, 2020 at 16:00 hrs. All questions should besent via email to mheriel@tusomepamoja.rti.orgDate Proposal Due:12 October,2020 10:00 am EATApproximate Date Purchase Order Issuedto Successful Bidder(s):o/a 16 October,2020Method of Submittal:Password protected bids must be submitted in soft copies using the RTI RFQ format to this emailaddress: procurement@tusomepamoja.rti.org, Vendors should submit one separate copy of thetechnical proposal and one separate copy of the financial proposal. The password must besubmitted to this email address sisuja@tusomepamoja.rti.org on the same day of bidsubmission.The Bidder/Seller agrees to hold the prices in its offer firm for 90 days from the date specified for thereceipt of offers, unless another time is specified in the addendum of the RFP/RFQ.Solicitation Number:PR-DAR-20-299Attachments to RFP:1. Attachment “A” – Commodity Specifications2. Attachment “B” – Instructions to Bidders/Sellers3. All PO Terms and Conditions are listed on our website at forth www.rti.org/files/PO FAR Clauses.pdf or for commercial items:http://www.rti.org/files/PO FAR Clauses Commercial Items.pdf (hereinafter the “Terms”). Supplier’sdelivery of products, performance of services, or issuance of invoices in connection with this purchaseorder establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signedby both parties.All bidders/sellers are responsible to carefully review each attachment and follow any instructions that maybe relevant to this procurement.RFQ Template v6, January 2016

Attachment ACommodity Specifications or Statement of WorkStatement of WorkRTI International operates a USAID-Tusome Pamoja Project in Tanzania with headquarters officelocated at Plot #1131B Msasani Road, in between UNFPA and Uongozi Institute, Masaki, Dar esSalaam.Tusome Pamoja has field offices in Mtwara, Morogoro, Iringa, Ruvuma as well as Zanzibar tosupport the implementation of project activities.This request for proposals is for;1. Printing of 15 titles of Nonfiction books to be used in three Tanzania mainland regions namelyMorogoro, Iringa and Ruvuma, quantity and specification provided in the table at the end ofthis statement of work.2. Inspection of documents to ascertain quality, the selected vendor should arrange forinspection of paper quality at their own cost prior to printing.3. Packing: Please propose a packaging scheme for each title that comply with the followingminimum standards: Packaging must be in cardboard boxes, sealed with tape for protection, each boxshould be marked with title name and quantity outside the box. As much as possible, all packages (per title) must have the same dimensions andcontain the same number of copies of the title, wrapped in a quantity that is a multipleof 5 (5, 10, 15, or 20), each box should not be more than 30kgs.4. Delivery schedule;A. Tanzania Vendor: All printed books should be delivered to RTI designatedwarehouse/storage (Within Dar Es Salaam) or as directed otherwise by USAID TusomePamoja Program controller at vendors cost including the loading and offloading.B. International vendor: All books are expected to be delivered at Port (Port of Dar EsSalaam) on or before November 02, 2020 at the latest. Vendors are expected to providecost estimate for delivery at port to Tanzania using sea transport and include the CargoTracking Note (CTN) on the Original Bill of Laden. Where feasible, vendor deemed maypropose an alternative costing for air transport. RTI reserves the right to select whichdelivery mode offers the best value for money considering cost and lead time.C. RTI will provide the print ready files to the selected vendor or highly ranked vendors byOctober 16, 2020. 1 week after the submission of all print ready samples, the selectedvendor will submit via DHL (for International Companies while local companies will deliverdirect) two copy of each of the final print work to the following address for approval beforemass printing at no additional cost to: RTI International, USAID Tusome Pamoja Project,Plot #1131B Msasani Road, in between Uongozi Institute and UNFPA-in Masaki, DarEs Salaam-Tanzania.RFQ Template v6, January 2016

D. Upon satisfaction on the quality of the printed samples, RTI will provide email approvalwhile copy of all the approved printed samples will be sent back to the selected vendor viaDHL within 1 week after the receipt of the samples. Delivery of sample at port in Dar EsSalaam Tanzania is expected by October 23, 2020.E. Considering the sensitive nature of the book’s delivery, late delivery will be considered asnon-performance under this purchase order and will attract deduction in the final invoiceas per the below: 1 Week Late Delivery-10% Deduction in the Final Invoice 2 Weeks Late Delivery 20% Deduction in the Final InvoiceNote: The selected vendor will not be penalized for late delivery if the books arrive at Portwith all necessary documentation by 02nd November, 2020. If RTI experiences a delay inclearing the books from the Port as a result of insufficient, incorrect, missing documentationas a result of the Vendor, the late Delivery Penalty will apply. Clearance delays due to portoperations or RTI’s clearing agent will not be factored into late Delivery Penalties as theyare outside of the Vendor’s purview.5. Best & Final Offer from Vendor Vendors should provide best and final offer for the printing and delivery of the books,where applicable. As well as the most favorable, realistic delivery duration for eachmethod of the processes listed in the delivery schedule.6. Quality Assurance Bidders’ quality assurance policy and procedures must be submitted as part of thesolicitation response.7. Bid Currency All bids should be submitted in United States Dollars.a. Experience (Provide Documentary Evidence)i.A minimum of three years in operation prior to the date of quotation submission withan important part of its business being the manufacturing of printed and boundeducational materials.ii.Successfully completed at least 3 contracts with similar scope (volume of units andcost) of this project and successful on time delivery for international shipping.Please provide documentary evidence of these contracts and the full address,telephone number and email address of two contact persons of these contracts forreference check. See Attachment “C”.iii.Documentation that demonstrates that the bidder has sufficient internal qualitycontrol procedures for paper and textbooks. The bidder will also be assessed forquality performance in relation to previous contracts8. If outsourcing or joint venture will be part of the proposal, please state clearly the exact subcontract-processes (or joint venture) and quantities to be outsourced, as well as the subsupplier with a signed consent letter, firm registration and current tax certificate. Whileoutsourcing/sub-contracting (or joint ventures) will be allowed under this award, it is imperativethat the vendor be transparent about processes, tasks, and quantities to be outsourced.RFQ Template v6, January 2016

If the Bidder is a joint venture or partnership, the proposal must include a copy of the agreementbetween the parties to the joint venture/partnership. The agreement will include a full discloserof the relationship between the firms including identification of the firm which will haveresponsibility for negotiation of the contract, which firm will have accounting responsibility, howwork will be allocated and fees/costs, and the express agreement of the principals to be heldjointly and severally liable for the acts or omissions of the other.Unreported outsourcing/joint ventures will be penalized.9. Bid Submission; One copy of bid shall be submitted via email throughprocurement@tusomepamoja.rti.org. (refer page number one on the “Method ofSubmittal”10. All bid should indicate solicitation number on the email subject, bid submitted withoutsolicitation number will not be evaluated.11. Awarded vendor will be required to print two sets of samples (cost free samples) forapproval by RTI before commencement of mass production, this sample will be usedas point of reference for the correctness of the final printed materials.12. This RFP have two lots, Quotation should be done per lot in USD for internationalvendor while local vendor will quote in Tanzanian Shillings.13. At RTI’s Sole discretion, this RFP may result into one or multiple award.Minimum eligibility requirements (Vendor missing the listed minimum eligibility willnot be evaluated):a. Legal Registration Documentsi)Copy of business Registration Documentii)Copy of Valid business license.iii) Current Tax Compliance Certificateiv) Company Profilev) Submission of Financial Proposal as per the RFQ FormatRFQ Template v6, January 2016

List of Nonfiction titles to be printed with specifications (Lot-ONE: 1-7 and LOT-TWO: 1-8)ITEM csB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation-ELIMUB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation-KUISHI KWAUPENDOPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation- KUTUMIAPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation- MAADAPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation-MAUMBOPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation-MAZINGIRAPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation-MLO KAMILIPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait orientation- RASILIMALIPcsB5 size,32 pages PLUS COVER, full color, inside pages 80 gsm glossypaper both side printing, Cover 250 gsm Glossy coated with hot laminationsingle side printing ,saddle stitch binding, portrait 947LOT TWO1220,94720,947RFQ Template v6, January 2016