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ACCOUNTING CS PAYROLLCS PROFESSIONAL SUITE REUTERS/Yves HermanTax.ThomsonReuters.com/ACSPayroll
REUTERS/StaffCS PROFESSIONAL SUITEFROM THOMSON REUTERSKNOWLEDGE YOU CAN TRUSTThe Tax & Accounting business of Thomson Reuters—the world’s leadinginformation resource—brings you the most comprehensive line of integratedsoftware, research and guidance available to the accounting profession.POWERFUL. PRODUCTIVE. PROFITABLE.The CS Professional Suite combines powerful data sharing, paperless processingand online convenience to help you achieve a more productive and profitablepractice. After all, when you’re able to customize just the right mix of suitesolutions for your firm, you can do some amazing things—like streamline firmworkflow, strengthen client ties and maintain a competitive edge. And that’spretty powerful stuff.Keep reading to go beyond integration—and straight to real-time collaboration.
TABLE OF CONTENTSACCOUNTING CS PAYROLLA New Way to Payroll. Start to Finish.2Fast Setup for New Clients and Employees4Expedited Data Entry6Comprehensive Payroll Tax Processing8Powerful Payroll Delivery Capabilities10Expanded Remote Capabilities12Expanded Reporting and Billing Features14Affordable Care Act16Comprehensive Training and Consulting Options18Software Licensing – Buy vs. Lease19Strategic Partners20
A NEW WAY TO PAYROLL. START TO FINISH.Payroll is one of the fastest-growing opportunities in today’s tax and accounting profession. It’san unbeatable way to build client loyalty and cash flow. And Accounting CS Payroll makes offeringpayroll easier than you ever thought possible, with advanced solutions for time entry, payroll deliveryand more.The powerful automation and cross-client processing of Accounting CS Payroll give you the powerto handle more clients in-house—even complex payroll clients—without purchasing additionaladd-on modules and without adding staff. And because it’s part of the revolutionary Accounting CSpackage, you’ll enjoy unprecedented consistency and the highest level of real-time accountant-clientcollaboration available anywhere.Whether you choose hosted software or a traditional desktop installation, Accounting CS Payrollbrings you new possibilities. New efficiencies. A whole new category of clients. New ways tostreamline, do more with less, even do your own payroll more efficiently. Process-oriented, fullyautomated and fully revolutionary, it’s a new way to payroll. Start to finish.PAYROLL HOME DASHBOARDThe Payroll Home Dashboard automatically gathersand updates payroll information in a single screen,including form availability, due dates, filing addressesand more.2 Tax.ThomsonReuters.com/ACSPayroll
A MORE POWERFUL DATABASE SYSTEM HELPSYOU MANAGE MORE EFFECTIVELY Manage across clients more easily with a singledatabase that spans all clients, for improvedreporting and powerful big-picture functionality. Collaborate with clients to collect time and otherdata more easily from a variety of sources. Retain unlimited prior years of data for each client.FAST SETUP FOR NEW CLIENTS AND EMPLOYEES Automatically determine applicable taxjurisdictions and payroll tax forms with a preciseaddress-based lookup system. Perform a task for multiple clients in one stepwith powerful cross-client processing capabilities. Integrate automatically with UltraTax CS and other CS Professional Suite products. Allow multiple users to work in the sameclient simultaneously. Easily manage access with customizable securitysettings that can easily be applied across groups ofemployees or clients. Get up and running faster with a templated setupprocess for different types of clients and employees.EXPEDITED DATA ENTRY WITH POWERFULIMPORTING AND REMOTE CLIENT ENTRY Allow clients and their employees to enter payrolldata from any remote location, even from theirmobile devices with Remote Payroll Entry andEmployee Self-Service. Enter payroll check information faster with acustomizable, spreadsheet-style batch entry screen. Import and export data from client-based systems,including QuickBooks . Instantly import time clock data from a varietyof supported vendors, as well as time and otherinformation from a Microsoft Excel spreadsheet.POWERFUL CHECK CREATION—TRADITIONALOR PAPERLESS S treamline processing for paper checks withprecise control over sorting and printer output. C hoose paperless payment capabilities like directdeposit and PayCard to gain productivity and offeryour clients unprecedented convenience. G enerate checks and reports automatically, thenupload them to a client portal for remote printing.FLEXIBLE TAX CALCULATION LETS YOUCUSTOMIZE WITHOUT SLOWING YOU DOWN Streamline processing with a comprehensive libraryof forms, including W-2, W-2C, 940, 941, 941-X, 943,943-X, 944, 944-X, 945, 945-X, 1095-C, 1099, 1099Corrected, state payroll tax forms and certain localpayroll tax forms (AL, CA, CO, KY, MI, MO, NJ, NY,OH, PA, WV), including e-filing capability andEFTPS processing. Get support for all states included in the basepackage, as well as support for all availablelocal calculations. Use the included printable tax calendar featureto track filing due dates and deliverables. Calculate per-check workers’ compensationpremiums, including employee portions ofWashington Industrial Insurance (workers’compensation) premiums and employee portionsof the New Mexico Workers’ CompensationAssessment Fee.EXPANDED REPORTING AND BILLING FEATURESGENERATE MORE VALUE IN LESS TIME Use built-in report templates or design yourown to provide value-added analysis to clients. Customize fees for each client using an unlimitednumber of fee schedules and discounts. Use Accounting CS advanced reporting featureswithout purchasing additional add-on modules.ACCOUNTING CS PAYROLL 3
FAST SETUP FOR NEW CLIENTS AND EMPLOYEESWe designed the setup process for Accounting CS Payroll around one simple fact:The faster you get up and running, the more profitable you’ll be.With that in mind, we’ve designed an intuitive interface that shortens the startupprocess for a wide variety of business and entity types. We’ve created powerfultemplates and customizable dashboards that let staff enter data quickly and seeexactly what they need to see. And we’ve included sophisticated automation thatgets things done instantly and even lets your clients do some of the work.We’re confident that these features will lead you to quicker setup, a leaner, moreproductive staff—and perhaps most importantly, a fatter bottom line. Accounting CS also has many tools and features that can help you stay on trackwith the Affordable Care Act.ADDRESS-BASED LOOKUPAccounting CS Payroll determinesapplicable tax jurisdictions andpayroll tax forms automatically.4 Tax.ThomsonReuters.com/ACSPayroll
FASTER NEW CLIENT SETUP Automatically determine applicable taxjurisdictions and payroll tax forms with a preciseaddress-based lookup system.FIRM-WIDE AUTOMATION FORIMPROVED CONSISTENCY Quickly set up client and employee informationusing customizable templates. Use custom fields to track and report on a varietyof supporting information that is not tracked in theprogram’s default configuration. Set up vendors and agents at the firm level, ratherthan setting them up individually for each client. Automatically verify eligibility, including TaxpayerID and Social Security validation. View state-specific workers’ compensationdescriptions and codes. Create new hire files for all states, includingindependent contractor new hire files for CA. Easily customize accruable benefits like vacation,sick and personal time with unlimited variables andgraduated tables for more detailed tracking. Quickly set up child support calculations, includingthreshold and income limitations. Create custom dashboards that let each staffmember customize their screen layout. Automatically standardize pay, deduction andemployer contribution payroll items across allclients and employees.FIRM-LEVEL SECURITY ALLOWSYOU TO EASILY MANAGE PERMISSIONS Set up multiple security groups for staff workingin specific areas of the program. Limit staff access to the firm database withmultiple layers of protection. Modify security privileges to secure access tosensitive information by entire screen or specificportions of a screen. Track events to create an audit trail of changes. Maintain processing notes to track interactions withclients and staff members. Import a variety of employee informationfrom a spreadsheet file. Handle weighted average overtime calculations,union calculations and federal levy.ACCOUNTING CS PAYROLL 5
EXPEDITED DATA ENTRYFinding and entering employee time and other external data can be a labor-intensive,time-consuming and profit-sapping part of the payroll process. But with Accounting CSPayroll, it doesn’t have to be.We’ve customized, automated and expedited every step of the way, making it possibleto do more work in fewer steps and enabling your staff to customize their environments formaximum productivity.We’ve even made it possible for clients to do much of the data entry for you, for improvedaccuracy and productivity.MULTIPLE DATA ENTRY FORMATSQuickly enter and view a large amountof data with the spreadsheet-style Rapidtab, or see more in-depth data with theDetail tab. You or your staff can choosewhich fields to display, increasingproductivity even more.6 Tax.ThomsonReuters.com/ACSPayroll
TIMESAVING DATA ENTRY FEATURES Import Microsoft Excel spreadsheet data foremployee demographics and 1095-C. Import time clock data in ASCII or XMLformat from supported time clock programs,including SwipeClock , TimeRack , QqestSoftware Systems , Inc. (TimeForce ), Kronos ,Points North , Restaurant Magic Software andSierra Computer Solutions . Allow clients to enter their own payroll data online,even from their mobile devices—including hours,new employees and contact information with remotepayroll data entry. S hare client and employee data directly withUltraTax CS, including W-2, 1095-C, 1099-INT,1099-MISC and 1099-R.ENHANCED EDITING CAPABILITIESMAKE UPDATING DATA EASY AND SECURE E nter payroll checks more quickly with thespreadsheet-style Rapid tab within the Enter BatchPayroll Checks screen. Perform on-the-fly edits for mid-processing updates. P rocess an unlimited number of payroll schedulesper client. E asily process on-demand checks for unscheduledor one-off payments such as bonuses, commissionsor net-to-gross checks. Q uickly correct data entry errors and employeechanges with the Reprocess Last Payroll feature. E nter batch payroll checks for multiple clients,without leaving the payroll check entry screen. G et automatic alerts if accruable benefits limitsare exceeded. E asily adjust pay rates, accrual benefits and morefor multiple employees with the Edit MultipleEmployees wizard. C ustomize the data entry Rapid grid bypayroll schedule.ACCOUNTING CS PAYROLL 7
COMPREHENSIVE PAYROLL TAX PROCESSINGAccounting CS offers the most in-depth tax processing capabilities in the profession, withmore forms, more automation and a more streamlined process. And yet it still allows foran impressive level of customization, even across several clients simultaneously.Just enter in deductions, garnishments and other variables and let it go to work. Its powerfulcash management features let you optimize client cash flow and impounding, keeping clientshappy and making your life easier.VIEW AND EDIT EMPLOYER TAX FORMSAccounting CS Payroll allows you to generate multiple federal, stateand local forms, for one client at a time or for several at once. If youchoose, you can preview and edit each form individually.8 Tax.ThomsonReuters.com/ACSPayroll
SOPHISTICATED TAX PROCESSINGHELPS YOU DO MORE WORK IN LESS TIME Process federal and state forms using astreamlined, cross-client process, including W-2,W-2C, 940, 941, 941-X, 943, 943-X, 944, 944-X,945, 945-X, 1095-C, 1099, 1099 Corrected, statepayroll tax forms and certain local payroll tax forms(AL, CA, CO, KY, MI, MO, NJ, NY, OH, PA, WV)using a streamlined process, with either paperor electronic filing.POWERFUL IMPOUNDING FEATURESHELP MAXIMIZE CASH FLOW E lectronically fund liabilities and fees fromclient accounts. Automatically maintain filing addresses anddirect deposit information—no manual updatesare required. I ndicate the types of transactions to auto-fundan account. Set maximum limits on deductions forautomatic turnoff. Verify federal, state and locality-specificminimum wage amounts for reported tipincome, tip allocations, tip to minimum andFICA tip credit reporting. Create liability adjustment transactions fordiscrepancies between liability calculated for taxforms and liability calculated for payroll checks. Create State ACH payment files. Track tax deposit and form due dates for allfederal, state and local tax agents with the includedprintable tax calendar feature. View diagnostic messages during payroll taxform processing. E asily reconcile impound bank accountswith electronic bank statement features. I mport bank statement files, including OFX,QFX and QIF files. Create detailed reports and ACH files automatically. P rocess funds for many clients at once,eliminating the need to open and close each client. C ustomize funding dates and specify thedate on which funding should begin for eachtype of transaction. F und payments from multiple accounts withsupport for multiple impound checkbooks.IMPROVED CASH MANAGEMENT AND FILINGCAPABILITIES MAKE THE PROCESS FASTER E xpedite EFTPS processing to create federalenrollment files and federal tax payments. C alculate federal and state tax deposits andautomatically generate payment checks andelectronic payment files in preloaded formats. Save a signature file for 94X forms using thealternate signature method outlined in InternalRevenue Bulletin 2005-28, Rec. Proc. 2005-39. Print 2-D barcodes on form W-2 to scan wage dataand transfer it seamlessly to UltraTax CS—even forW-2 data prepared by another firm.ACCOUNTING CS PAYROLL 9
POWERFUL PAYROLL DELIVERY CAPABILITIESWhen it comes to payroll delivery, there are more options than ever; pre-printed checks, remotely printedchecks, direct deposit, paycards and many more. No matter which you choose, Accounting CS Payroll makesit fast and easy, with powerful cross-client processing for printing, direct deposit and more.We’ve eliminated bottlenecks in check generation and printing to save you time and we’ve also found ways tohelp you reduce postage costs and add value for clients. It all adds up to faster turnaround and less complexity.REMOTE PRINTINGIf you choose paperless payroll, you can uploadchecks to a client portal like the one shown here.Your client can then print them at their locationwhenever they choose.CROSS-CLIENT PRINTINGCustomize the check creation process for eachclient, from method of data entry to final sortorder. When you’re ready, you can print checks formultiple clients in one step.10 Tax.ThomsonReuters.com/ACSPayroll
FLEXIBLE DOCUMENT OUTPUT MAKES IT FASTAND EASY TO GET EXACTLY WHAT YOU WANT—THE FIRST TIME Generate checks automatically for employeeswith standard wages or salaries.EXTENSIVE PAPERLESS CAPABILITIES OFFERNEW OPTIONS AND SAVE TIME U pload checks to a client portal for remoteprinting in the client’s office through integrationwith a secure, private NetClient CS portal. Eliminate the need for pre-printed check stock withready-to-use check layouts, a custom layout designerand a MICR check printing feature. E nable client employees to edit W-4 information,view and print payroll check stubs and more—allfrom anywhere, anytime using optional EmployeeSelf-Service. Simplify printing with advanced paper tray logic. Print department names and other data on checksfor easier distribution. Sort batches in ascending or descending order—perfect for use with self-sealing check stock. View diagnostics for all clients at once. Process paperless direct deposit transactions. D eliver reports to clients electronicallyusing NetClient CS. S end documents, payroll tax forms and checksto FileCabinet CS and organize by type of output.DETAILED FUNDING AND CALCULATION CONTROLSLET YOU CUSTOMIZE SOURCES, DEDUCTIONS ANDOTHER VARIABLES Calculate an unlimited number of pay, deductionand employer contribution items. Automatically calculate payroll checks foremployees working in multiple states and multiplelocalities honoring applicable state rules andreciprocal agreements.4GEMPLOYEE SELF-SERVICE4:08 PMEnable client employees to editW-4 information, print payrollcheck stubs and more fromtheir mobile devices. Calculate per-check workers’ compensationpremiums, including employee portions ofWashington Industrial Insurance (workers’compensation) premiums and employee portionsof the New Mexico Workers’ CompensationAssessment Fee. Calculate creditor garnishments and child supportwith applicable thresholds and limitations. Process cafeteria plan deductions, retirementplan deductions and company matching amounts,including “safe harbor” employer contributionplans and sole proprietorship health deductions. Maximize convenience with comprehensivedirect deposit features including pre-noting,employee and payroll agent payments and childsupport payments. Customize funding dates with client-adjustablefirm-level funding defaults, including automaticholiday and weekend logic.ACCOUNTING CS PAYROLL 11
EXPANDED REMOTE CAPABILITIESAccounting CS Payroll takes paperless payroll to a new level by allowing employees to enter data and handleother parts of the process themselves.With Employee Self-Service, clients can enter data remotely from anywhere, increasing convenience for themand boosting profitability for you. Even with multiple employee locations, data flows right to your desktop andtransfers seamlessly to Accounting CS Payroll.On the client end, your customers can print their own checks and client employees can view W-2 and otherinformation online, for the ultimate in convenience and profitability.EMPLOYEE SELF-SERVICEEmployee Self-Service allows employeesto enter time, view pay stubs and more overa secure portal from any Internet connection.12 Tax.ThomsonReuters.com/ACSPayroll
REMOTE PAYROLL DATA ENTRY Replace faxing, emailing and calling inpayroll information with a seamless transferinto Accounting CS Payroll.EMPLOYEE SELF-SERVICE E nable client employees to view W-2s and paystubs online—anytime, anywhere, even from mobiledevices. No need to print paper check stubs. Reduce input errors and review time byeliminating manual data entry. A llow employees to edit contact and withholdinginformation and make other updates online. Allow clients to enter their own payroll dataonline and from mobile devices, including time,new employees and contact information. A llow employees to enter time remotely online. Get immediate email alerts when your clients’payroll information is available for processing. C hoose which features to make available basedon business preference.REMOTE PAYROLL DATA ENTRYStreamline your client payrollprocess by allowing your clients toenter their own payroll informationonline. You can then simply importpayroll data from the clients’ portals.ACCOUNTING CS PAYROLL 13
EXPANDED REPORTING & BILLING FEATURESWe’ve already shown how Accounting CS Payroll can revolutionize your end-of-the-payroll process,from data entry to payroll delivery. But we also understand the importance of the client end of thebusiness. Every communication is an opportunity to differentiate yourself and show that what youdo makes a difference in your client’s business.So we’ve given Accounting CS Payroll the power to make that communication more impactful,insightful and productive. To help you build more productive relationships, manage your businessefficiently and provide more customized service to your clients. All in less
an unbeatable way to build client loyalty and cash flow. And Accounting CS Payroll makes offering payroll easier than you ever thought possible, with advanced solutions for time entry, payroll delivery and more. The powerful automation and cross-client processing of Accounting CS Payroll give you the power
