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NOTICE OF MEETINGBOARD OF EDUCATIONROSLYN UNION FREE SCHOOL DISTRICTTo be held on Thursday, July 2, 2020 at8:00 AMAGENDAANNUAL RE-ORGANIZATION MEETING [2020-2021]Preliminary AnnouncementsThe Roslyn Union Free School District continues to take steps to reduce the potential forexposure to the coronavirus (COVID-19). The District’s efforts in this regard are made infurtherance of federal, state, and local mandates to limit any and all public gatherings.As authorized by Governor Andrew M. Cuomo’s Executive Order No. 202.1, issued onMarch 12, 2020, and as extended by subsequent Executive Orders, this meeting is beingheld remotely by videoconferencing and the public will not be permitted to attend the meetingin-person. The Board of Education will make a motion setting forth the manner in which themeeting will be conducted and waiving any applicable policies or common practices withrespect to the conduct of the meeting. The public participation portion of the meeting will besuspended. The meeting will be video broadcasted in order to provide the public with theability to view the meeting. This meeting will also be recorded and later transcribed inaccordance with Executive Order 202.1, as extended.Board President: Call to Order“There being a quorum of the Board of Education present, I hereby call to order thisAnnual Re-organization Meeting of the Roslyn Union Free School District Board ofEducation on Thursday, July 2, 2020.”Pledge of Allegiance***ELECTIONS, APPOINTMENTS AND ACTIONS***District Clerk:1.Administration of Oath of Office to Newly Elected Board MembersName: Meryl Waxman Ben-LevyTerm: July 1, 2020 - June 30, 2023Name: Clifford SaffronTerm: July 1, 2020 - June 30, 2023“Please raise your right hand and repeat after me . . . . .July 2, 2020Roslyn Public SchoolsRe-organization MeetingPage 1

2.Nomination for the Office of President of the Board for 2020-2021“Nominations are now in order for the Office of President.”Election of President:Motion3.Name(s)SecondVoteNomination for the Office of Vice President of the Board for 2020-2021“Nominations are now in order for the Office of Vice President.”Election of Vice President: Name(s)MotionSecond4.VoteAdministration of Oath of Office to President and Vice President“Please raise your right hand and repeat after me . . . . .STATEMENT FROM THE NEWLY ELECTED BOARD PRESIDENTSTATEMENT FROM THE NEWLY ELECTED BOARD VICE PRESIDENTBoard President5.Administration of Oath of Office to Superintendent of Schools“Please raise your right hand and repeat after me . . . . .6.Appointment of District ClerkRecommendation that Nancy Carney Jones be appointed as District Clerk for the 20202021 school year at an annual rate of compensation subject to BOE approval.Administration of Oath of Office to the District Clerk“Please raise your right hand and repeat after me . . . . .”7.Appointment of District TreasurerRecommendation that Suzanne Basilicato be appointed as District Treasurer for the2020-2021 school year at an annual rate of compensation subject to BOE approval.8.Administration of Oath of Office to the District Treasurer“Please raise your right hand and repeat after me . . . . .”Board President:9.Appointment of General Counsel to the Board of EducationRecommendation that the firm of Ingerman Smith, LLP be engaged as legal counselto the Board of Education during the 2020-2021 school year at an annual retainer feeof 175,000 and to authorize the Board President to execute the letter of agreementdated July 1, 2020. [The annual retainer fee also includes the first three hundred (300)hours of legal services in connection with “Non-Retainer Services”. All excess hourswill be billed at the rate of 245 per hour. 245 per hour will be charged for litigation,real estate, construction and other non-retainer matters].July 2, 2020Roslyn Public SchoolsRe-organization MeetingPage 2

10. Appointment of Bond CounselRecommendation that the firm of Hawkins Delafield &counsel for the 2020-2021 school year subject to theagreement to be approved by District Counsel. Theauthorizes the President of the Board of Education tobehalf of the Board of Education.Wood be engaged as bondterms and conditions of anBoard of Education herebyexecute said agreement on11.Appointment of Bond Agent for Building Bond IssuesRecommendation that Depository Trust be designated as paying agent, registrationagent, and cremation agent for the Bond Account during the 2020-2021 school year.[No costs to the district].12.Appointment of Claims AuditorRecommendation that Cerini & Associates LLP be appointed as Claims Auditor forthe 2020-2021 school year at a fee of 24,000, subject to the terms and conditionsof an agreement to be approved by District Counsel. The Board of Education herebyauthorizes the President of the Board of Education to execute said agreement onbehalf of the Board of Education.13.Appointment of Internal AuditorsRecommendation that the firm of Nawrocki Smith LLP be engaged as InternalAuditors for the 2020-2021 school year at a fee not to exceed 50,500 subject to theterms and conditions of an agreement to be approved by District Counsel. The Boardof Education hereby authorizes the President of the Board of Education to executesaid agreement on behalf of the Board of Education.14.Appointment of External AuditorRecommendation that the firm of Cullen and Danowski, LLP be engaged as externalauditors for the 2020-2021 school year at a fee of 45,000 in accordance with theagreement and to authorize the Board President to execute the agreement asapproved by District Counsel and the engagement letter for the 2020-2021 audit asapproved by District Counsel.15.Appointment of District Construction Management FirmRecommendation that Park East Construction continue as Construction Manager forthe 2020-2021 school year at a rate of 3% of construction costs.16.Appointment of Financial AdvisorsRecommendation that the firm of Capital Markets Advisors, LLC be engaged asfinancial advisors to assist the district with tax anticipation notes for the 2020-2021school year, subject to the terms and conditions of an agreement to be approved byDistrict Counsel. The Board of Education hereby authorizes the President of theBoard of Education to execute said agreement on behalf of the Board of Education.July 2, 2020Roslyn Public SchoolsRe-organization MeetingPage 3

17.Appointment of Cooperative Bidding AgentRecommendation that Educational Data Services, Inc. be appointed as soleadministrative agent for the Educational Cooperative Pricing System with respect tothe district’s Cooperative Supply Bids and Skilled Trade Bids for the 2020-2021school year at an estimated fee of 12,000 pursuant to acceptance of a letter ofagreement and to authorize the Board President to execute the same.18.Appointment of Engineers/ArchitectsRecommendation that BBS Architects & Engineer, P.C. be appointed as DistrictArchitect at a rate of 5% of construction costs for the 2020-2021 school year inaccordance with the terms and conditions of the Agreement between the District andBBS Architects & Engineer, P.C. dated December 14, 201719. Appointment of Special Education ConsultantsRecommendation that the firm of Sivic Solutions Group, LLC be engaged as SpecialEducation Consultants for the purpose of monitoring and filing for Medicaidreimbursement at a fee of a maximum of 7,200 per year for the 2020-2021 schoolyear.20. Central Treasurer: High School Extra-Classroom Activity AccountRecommendation that for the 2020-2021 school year, William Marvin be appointed asCentral Treasurer for the Extra-Classroom Activity Account in the High School as perRTA contract. Dave Lazarus is authorized as co-signer of checks which are subject toreview by the claims auditor.21. Central Treasurer: Middle School Extra-Classroom Activity AccountRecommendation that for the 2020-2021 school year, Diane Triebe be appointed asCentral Treasurer for the Extra-Classroom Activity Account in the Middle School as perRTA contract. Craig Johanson is authorized as co-signer of checks which are subjectto review by the claims auditor.22. Check-Signing ProcedureRecommendation that the signatures of both the District Treasurer and the DistrictClerk be authorized and required to be affixed to all checks issued by the District andthat such checks may be signed with the facsimile signatures of these District agents(as per revised policy #6410) and to further authorize the Assistant Superintendent forBusiness and Administration to serve as the alternate signatory for the DistrictTreasurer and the Assistant Superintendent for Elementary Education and AssistantSuperintendent for Secondary Education to serve as the alternate signatories for theDistrict Clerk.23. Designation of Purchasing AgentRecommendation that the Assistant Administrator for Business be designated asPurchasing Agent and that in her absence the Assistant Superintendent for Businessand Administration be responsible for the purchasing functions and authorized to signpurchase orders of the school district from July 1, 2020 to June 30, 2021July 2, 2020Roslyn Public SchoolsRe-organization MeetingPage 4

24. Designation of Bid Officials for the School Year 2020-2021Recommendation that the District Clerk and/or the Superintendent, or theSuperintendent's designee, shall serve as the district bid officials for the 2020-2021school year.25. School Lunch OfficialsRecommendation that School Lunch Manager be appointed as the official who will signschool lunch agreements, reports, and claims for the school lunch program for the2020-2021 school year.26. Certification of PayrollsRecommendation that the Superintendent of Schools be appointed as the personauthorized to certify bi-weekly payrolls of the District for the 2020-2021 school year.27.Insuring the Faithful Performance of EmployeesRecommendation that faithful performance coverage (Crime Insurance) be procuredto cover all employees of the district as per General Municipal Law §11 and per theNew York State Comptroller's five-point plan of June 2005. [For the 2020-2021 schoolyear, Traveler's has issued a commercial crime policy to the Roslyn UFSD whichprovides Employee Dishonesty coverage for all district employees, School Boardmembers, Audit Committee members, the Internal Auditor and the Claims Auditor,irrespective of names, positions or job titles. The limit is 5,000,000 per loss (thehighest limits available for any client)].28.Designation of Official NewspapersRecommendation that The Roslyn News, Long Island Business News, The RoslynTimes and/or Newsday be designated as newspapers in which all advertisementsrequired by law may be published during the 2020-2021 school year as may bedetermined by the District Clerk.29.Appointment of School District Asbestos DesigneeRecommendation that for the 2020-2021 school year, the Assistant to theSuperintendent for Administration and Special Projects be appointed as the persondesignated by the District to ensure all actions required by the Asbestos HazardEmergency Response Act (AHERA) are implemented.30.Appointment of Asbestos Consultant / Environmental ConsultantRecommendation that the firm of J.C. Broderick & Associates, Inc. be appointed asAsbestos Consultant / Environmental Consultant for the 2020-2021 school year inaccordance with the fee schedule. [No change in fee; as needed basis].31.Appointment of Chemical Hygiene OfficersRecommendation that the Assistant to the Superintendent for Administration andSpecial Projects and the Science Department Chairperson be appointed as theChemical Hygiene Officers for the 2020-2021 school year.32.Petty CashRecommendation that the amount of 100.00 be advanced as petty cash to theAssistant Superintendent for Business and Administration, Assistant to theJuly 2, 2020Roslyn Public SchoolsRe-organization MeetingPage 5