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REQUEST FOR PROPOSALSFORFURNISHING AND DELIVERYOFVALET SERVICESFORTHE CURATORS OF THE UNIVERSITY OF MISSOURION BEHALF OFUNIVERSITY OF MISSOURI HEALTHCARERFP # 21002DUE DATE: July 29, 2020TIME: 2:00 CDTTHE CURATORS OF THE UNIVERSITY OF MISSOURIPrepared by:Carla GilzowStrategic Sourcing SpecialistUniversity of Missouri Procurement2910 LeMone Industrial BlvdColumbia, MO 65201Date Issued: July 2, 2020
RFP # 21002VALET SERVICESINDEXCONTENTSNotice to RespondentsPage 3General Terms and Conditions & Instructions to RespondentsPage 4Detailed Specifications and Special ConditionsPage 14Proposal FormPage 27Attachment A Supplier Diversity Participation FormPage 29Attachment B Supplier Registration InformationPage 31
NOTICE TO RESPONDENTSThe University of Missouri requests proposals for the Furnishing and Delivery of Valet Services, RFP #21002which will be received by the undersigned at University of Missouri Procurement, until July, 29 2020 at 2:00p.m. The University assumes no responsibility for any vendor’s on-time receipt.Specifications and the conditions of Request for Proposal together with the printed form on which Requestfor Proposals must be made may be obtained by accessing the following /bids or from the Strategic Sourcing Specialist identifiedwithin this document.In the event a Respondent chooses to use the Word version of the RFP to aid in preparation of its response,the Respondent should only complete the response information. Any modification by the Respondent ofthe specifications provided will be ignored, and the original wording of the RFP shall be the prevailingdocument.If you have any questions regarding the RFP, please send them to:Carla GilzowUniversity of Missouri Procurement2910 LeMone Industrial BlvdColumbia, Missouri 65201Crgnn7@umsystem.edu573-882-2225All questions regarding the RFP must be received no later than 2:00 p.m. on July 22, 2020.The University reserves the right to waive any informality in Request for Proposals and to reject any or allRequest for Proposals.THE CURATORS OF THE UNIVERSITY OF MISSOURIPrepared by:Carla GilzowStrategic Sourcing SpecialistUniversity of Missouri Procurement2910 LeMone Industrial BlvdColumbia, MO 65201RFP# 21002Page 3
UNIVERSITY OF MISSOURIREQUEST FOR PROPOSAL (RFP)GENERAL TERMS AND CONDITIONS&INSTRUCTIONS TO RESPONDENTSA. General Terms and Conditions1. Purpose: The purpose of these specifications is to require the furnishing of the highestquality equipment, supplies, material and/or service in accordance with the specifications.These documents, and any subsequent addenda, constitute the complete set of specificationrequirements and proposal response forms.2. Governing Laws and Regulations: Any contract issued as a result of this RFP shall beconstrued according to the laws of the State of Missouri. Additionally, the contractor shallcomply with all local, state, and federal laws and regulations related to the performance ofthe contract to the extent that the same may be applicable.3. Taxes: The contractor shall assume and pay all taxes and contributions including, but notlimited to, State, Federal and Municipal which are payable by virtue of the furnishing anddelivery of item(s) specified herein. Materials and services furnished the University are notsubject to either Federal Excise Taxes or Missouri Sales Tax.4. Sovereign Immunity: The Curators of the University of Missouri, due to its status as a stateentity and its entitlement to sovereign immunity, is unable to accept contract provisions,which require The Curators to indemnify another party (537.600, RSMo). Any indemnitylanguage in proposed terms and conditions will be modified to conform to language that TheCurators are able to accept.5. Preference for Missouri Firms: In accordance with University policy, preference shall begiven to Missouri products, materials, services and firms when the goods or services to beprovided are equally or better suited for the intended purpose. As long as quality is equal,preference by a differential not to exceed 5% shall be given. Firms are considered "Missourifirms" if they maintain a regular place of business in the State of Missouri.6. Appropriation: The Curators of the University of Missouri is a public corporation and, assuch, cannot create indebtedness in any one year (the fiscal year beginning July 1 to June 30)above what they can pay out of the annual income of said year as set forth in 172.250, RSMo.Therefore, if the University determines it has not received adequate appropriations, budgetallocations or income to enable it to meet the terms of this contract, the University reservesthe right to cancel this contract with 30 days’ notice.7. Equal Opportunity and Non-Discrimination: In connection with the furnishing ofequipment, supplies, and/or services under the contract, the contractor and allRFP# 21002Page 4
subcontractors shall agree not to discriminate against any recipients of services, oremployees or applicants for employment on the basis of race, color, religion, national origin,sex, age, disability, or veteran status. The contractor shall comply with federal laws, rulesand regulations applicable to subcontractors of government contracts including thoserelating to equal employment of minorities, women, persons with disabilities, and certainveterans. Contract clauses required by the United Sates Government in such circumstancesare incorporated herein by reference.8. Supplier Diversity Participation: The University of Missouri System is committed to andsupports supplier diversity as an essential part of the University’s mission and core values.To qualify as a Diverse Supplier, the company must be at least 51% owned and controlledby someone in one of the recognized groups (see below). These firms can be a soleproprietorship, partnership, joint venture or corporation. Diverse suppliers should becertified from a recognized certifying agency.The University of Missouri recognizes the following groups:o MBE (Minority Owned Business Enterprise) African American Asian American Pacific Asian American Subcontinent Asian American Hispanic American Native Americano WBE (Women Owned Business Enterprise)o DVBE (Service Disabled Veteran Owned Business Enterprise)o VBE (Veteran Owned Business Enterprise)o LGBT (Lesbian, Gay, Bisexual, Transgender)o DBE (Disadvantaged Business Enterprise)Tier 2 Diverse Supplier Spending and Reporting: The University strongly encourages SupplierDiversity participation in all of its contracts for goods and services. Tier 2 spend is spendreported by primary (non-diverse) suppliers of the University of Missouri who subcontractwork to, or make purchases from a diverse supplier. Depending upon the contract, primary(non-diverse) suppliers may be asked to submit Tier 2 information with Women and DiverseOwned Companies. Suppliers have two options in reporting Tier 2 dollars depending on theterms on the contract: Direct and Indirect. Direct dollars – dollars directly spent with Women and Diverse Owned suppliers inthe fulfillment of the contract. Indirect dollars – dollars based on a percentage of revenue the University representsto the supplier. An example is as follows:1) Supplier’s Total Revenues: 10,000,000RFP# 21002Page 5
2)3)4)5)6)7)8)9)Revenues from University : 4,000,000University % of Total Revenues: 40% (#2 divided by #1)Total MBE Dollars: 150,000Total WBE Dollars: 150,000Total University Attributable MBE : 60,000 (#3 multiplied by #4)Total University Attributable WBE : 60,000 (#3 multiplied by #5)Total University Attributable MWBE : 120,000 (Sum of #6 and #7)University % Attributable Revenue: 3% (#8 divided by #2)Supplier Diversity Participation Form: If a respondent will be utilizing a diverse supplier aspart of this contract, they must indicate their Supplier Diversity participation levels on theSupplier Diversity Participation Form included in this RFP (see Attachment A). TheRespondent must describe what suppliers and/or how the Respondent will achieve theSupplier Diversity goals. Evaluation of proposals shall include the proposed level of SupplierDiversity participation. Proposals that do not meet the participation requirements forSupplier Diversity will not receive any of the points during proposal review.Suppliers/contractors will be responsible for reporting Tier 2 diverse supplier participationon an agreed upon timing (e.g. quarterly, annually) when business is awarded.The University will monitor the supplier/contractor’s compliance in meeting the SupplierDiversity participation levels committed to in the awarded proposal. If the supplier/contractor’s payments to participating diverse suppliers are less than the amount committedto in the contract, the University reserves the right to cancel the contract, suspend and/ordebar the supplier/contractor from participating in future contracts.9. Applicable Laws and Regulations: The University serves from time to time as a contractorfor the United States government. Accordingly, the provider of goods and/or services shallcomply with federal laws, rules and regulations applicable to subcontractors of governmentcontracts including those relating to equal employment opportunity and affirmative actionin the employment of minorities (Executive Order 11246), women (Executive Order 11375),persons with disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38USC 4212 formerly [2012]) contracting with business concerns with small disadvantagedbusiness concerns (Publication L. 95-507). Contract clauses required by the Government insuch circumstances are incorporated herein by reference.10. Applicable Digital Accessibility Laws and Regulations: The University affords equalopportunity to individuals with disabilities in its employment, services, programs andactivities in accordance with federal and state laws, including Section 508 of theRehabilitation Act, 36 C.F.R., Pt. 1194. This includes effective communication and access toelectronic and information communication technology resources, and the University expectsthat all products will, to the greatest extent possible, provide equivalent ease of use forindividuals with disabilities as for non-disabled individuals. The University of Missouri hasadopted the Web Content Accessibility Guidelines (WCAG), as specified by the University ofMissouri Digital Accessibility Policy.RFP# 21002Page 6
Supplier shall: (1) deliver all applicable services and products in reasonable compliance withUniversity standards (Web Content Accessibility Guidelines 2.0, Level AA or above); (2)provide the University with an Accessibility Conformance Report detailing the product’scurrent accessibility according to WCAG standards using the latest version of the VoluntaryProduct Accessibility Template (VPAT); (3) if accessibility issues exist, provide a “roadmap”plan for remedying those deficiencies on a reasonable timeline to be approved by theUniversity; (4) promptly respond to assist the University with resolving any accessibilitycomplaints and requests for accommodation from users with disabilities resulting fromsupplier’s failure to meet WCAG guidelines at no cost to the University; and (5) indemnifyand hold the University harmless in the event of any claims arising from inaccessibility.When installation, configuration, integration, updates, or maintenance are provided, thesupplier must ensure these processes are completed in a way that does not reduce theoriginal level of WCAG conformance. If at any point after procurement it is determined thataccessibility improvements need to be made in order to comply with the WCAG standards,the supplier agrees to work with the University to remedy the non-compliance by submittinga roadmap detailing a plan for improvement on a reasonable timeline. Resolution ofreported accessibility issue(s) that may arise should be addressed as high priority, and failureto make satisfactory progress towards compliance with WCAG, as agreed to in the roadmap,shall constitute a breach of contract and be grounds for termination or non-renewal of theagreement.11. Applicable Health Related Laws and Regulations: If these specifications or any resultingcontract involves health care services or products, the Contractor agrees to maintain, andwill further assure such compliance by its employees or subcontractors, the confidentialnature of all information which may come to Contractor with regard to patients of theUniversity. All services provided pursuant to this contract shall be provided in accordancewith all applicable federal and state laws including The Health Insurance Portability andAccountability Act of 1996, Public Law 104-191, sections 261-264 (the AdministrativeSimplification sections) and the regulations promulgated pursuant thereto and regulationsof the Joint Commission on Accreditation of Healthcare Organization and The Centers forMedicare & Medicaid Services (CMS).Respondents understand and agree that the Curators of the University of Missouri, in theoperation of MU Health Care, is regulated under federal or state laws with regard tocontracting with vendors. The Contractor represents that it is not currently excluded orthreatened with exclusion from participating in any federal or state funded health careprogram, including Medicare and Medicaid. Contractor agrees to notify the University ofany imposed exclusions or sanctions covered by this representation.The University will regularly check the "List of Excluded Individuals/Entities" (LEIE),maintained by the Office of Inspector General, United States Department of Health andHuman Services (“OIG”) to determine if any Respondents have been excluded fromRFP# 21002Page 7
participation in federal health care programs, as that term is defined in 42 U.S.C. §1320a7b(f). The University reserves the sole right to reject any respondents who are excluded bythe OIG, who have been debarred by the federal government, or who
02.07.2020 · Proposal Form Page 27 Attachment A Supplier Diversity Participation Form Page 29 Attachment B Supplier Registration Information Page 31 . RFP# 21002 Page 3 NOTICE TO RESPONDENTS . The University of Missouri requests proposals for the Furnishing and Delivery of Valet Services, RFP #21002 which will be received by the undersigned at University of Missouri
