Data Submission Guide For Dispensers

Transcription

Data Submission Guide for DispensersOklahoma Prescription Monitoring ProgramJune 2019Version 2.29901 Linn Station Road Louisville, KY 40223 apprisshealth.com

Oklahoma Prescription Monitoring ProgramData Submission Guide for DispensersTable of ContentsTable of Contents1Document Overview .12Data Collection and Tracking .23456782.1Data Collection Overview. 22.2Reporting Requirements . 3Data Submission .43.1Timeline and Requirements . 43.2Upload Specifications. 4Accessing Clearinghouse .54.1Creating Your Account . 54.2Logging In to PMP Clearinghouse . 9Data Delivery Methods . 105.1Secure FTP . 105.2Web Portal Upload . 105.3Manual Entry (UCF) . 125.4Zero Reports. 14Data Compliance . 166.1File Listings . 166.2UCF Listings . 176.3Error Correction . 176.3.1View Records . 176.3.2Error Correction via PMP Clearinghouse . 17Email Reports . 197.1File Failed Report . 197.2File Status Report . 197.3Zero Report Confirmation . 22Managing Your Upload Account . 238.1Adding Users to Your Upload Account. 238.1.1Changing Another User’s Password . 248.2Adding States to Your Upload Account . 268.3Adding SFTP Access to an Upload Account . 278.4Editing Your Upload Account . 29Copyright 2016-2019 Appriss, Inc. All rights reserved.Do not copy or distribute without the express written permission of Appriss.i

Oklahoma Prescription Monitoring ProgramData Submission Guide for Dispensers9Table of ContentsManaging Your User Profile . 319.1Editing Your Profile . 319.2Changing Your Password. 329.3Resetting Your Password . 3310Assistance and Support . 3510.1Technical Assistance . 3510.2Administrative Assistance . 3511Document Information . 3611.1Disclaimer. 3611.2Change Log . 36Appendix A: ASAP 4.2A Specifications . 37Appendix B: ASAP Zero Report Specifications . 50Appendix C: SFTP Configuration. 52Appendix D: Real-Time WSDL Configuration . 56Appendix E: Correct Use of Codes in DSP01 . 58Copyright 2016-2019 Appriss, Inc. All rights reserved.Do not copy or distribute without the express written permission of Appriss.ii

Oklahoma Prescription Monitoring ProgramData Submission Guide for DispensersDocument Overview1 Document OverviewThis document serves as a training guide and support manual for dispensers of Schedule IIthrough Schedule V controlled substances in Oklahoma who use Appriss Health’s PMPClearinghouse repository to report their dispensations. It includes such topics as: Reporting requirements for dispensers in the State of Oklahoma Data file submission guidelines and methods Creating a PMP Clearinghouse account Creating a data file Uploading or reporting data Understanding and correcting errorsThis guide is intended for use by all dispensers in the State of Oklahoma required to report thedispensing of controlled substances.Copyright 2016-2019 Appriss, Inc. All rights reserved.Do not copy or distribute without the express written permission of Appriss.1

Oklahoma Prescription Monitoring ProgramData Submission Guide for DispensersData Collection and Tracking2 Data Collection and Tracking2.1 Data Collection OverviewThis guide provides information regarding the Oklahoma Prescription MonitoringProgram (PMP). The Oklahoma Bureau of Narcotics and Dangerous Drugs Control(OBNDDC) has set forth the following rules and requirements for the reporting andmonitoring of Schedule II–V controlled substances dispensed and/or filled in Oklahoma.The State of Oklahoma’s policy focuses on reducing prescription fraud, substance abuse,“doctor shopping,” and other illegal activity related to pharmaceutical drug diversion. Inaddition, the state maintains a comprehensive Prescription Drug Plan that emphasizesabuse deterrence and education with a specific focus on quality clinical care, healthsurveillance tools, and mental health addiction services. The Bureau works inpartnership with pharmacies, practitioners, law enforcement, state health/mentalhealth agencies, and other healthcare professionals throughout Oklahoma and thenation to reduce prescription drug abuse.The Oklahoma PMP was enacted into law by the Oklahoma Anti-Drug Diversion Act (63O.S. Section: 2-309). The statute requires all dispensers of Schedule II, III, IV, and Vcontrolled substances to submit prescription dispensing information to OBNDDC usingthe ASAP Version 4, Release 2A (4.2A) standard within five (5) minutes of dispensing ascheduled narcotic.The PMP system provides secure access to OBN registrants, including pharmacies andpractitioners who are in good standing. Regulatory and law enforcement agencies mayalso access the system. The PMP application provides continuity between practitioners,pharmacies, and state law enforcement. Access to the PMP will be granted inaccordance with state law 63 O.S. Section: 2-309D.Dispensers should refer to the following legislation, statutes and rules:63 O.S. Section: 2-309C63 O.S. Section: 2-309D63 O.S. Section: 2-309FAdministrative RulesOklahoma State House Legislation (HB 1948)** Please note that these statutes and rules are regularly updated. OBNDDCregistrants are responsible for remaining current on their responsibilities. **Controlled substance dispensing must be reported within 5 minutes of being deliveredto the customer or their designee using the PMP Clearinghouse system, which isprovided by Appriss, Inc. This includes Oklahoma pharmacies that deliver controlleddrugs by mail or courier to patients in or out of state. Out-of-state pharmacies mustreport within 5 minutes of mailing the script to patients in Oklahoma. Pharmacies andother dispensers are required by law to provide such reporting to the data collectionvendor in approved formats.Copyright 2016-2019 Appriss, Inc. All rights reserved.Do not copy or distribute without the express written permission of Appriss.2

Oklahoma Prescription Monitoring ProgramData Submission Guide for DispensersData Collection and TrackingRemember, there is a difference between dispensing and administering. To “dispense”means delivering the drug to a patient or designee for self-administration. To“administer” means providing the controlled substance to a patient for their direct andsupervised use within a clinical setting. Administered controlled drugs are not reportedto the PMP.Zero reports are not required. However, dispensers may file a zero report for their ownpurposes.2.2 Reporting RequirementsDispensers of Schedule II–V controlled substances are required to submit theirdispensation records in real-time (within 5 minutes of being delivered to the patientor their designee) via one of the approved Data Delivery Methods. Submitteddispensation records must contain all of the required elements as defined in AppendixA: ASAP 4.2A Specifications.As per Oklahoma Administrative Rule (Oklahoma Pharmacy Law Book), dispensers mustreport the owner’s name and information as the patient for all animal prescriptions. Aseparate section is provided for identifying that the script was written for an animal andthe reporting of the animal’s name. Please refer to the ASAP tables.Oklahoma Statutes require the collection and reporting of both the Recipient andRecipient’s Agent for all scripts. Currently, the law requires full identifying information,including identification number, first and last name, date of birth, address, and phonenumber. However, the ASAP format cannot report the Recipient’s Agent’s date of birth,address, and phone number at this time. Until the ASAP standard can be updated,dispensers are allowed to report only the Recipient’s Agent ID, first name, and last name(AIR04, AIR07 and AIR08). In addition, AIR06 is a required field for all scripts.The laws and regulations for reporting OBNDD are continuously subjected toamendments; it is the responsibility of dispensers to be aware of such updates as theyare enacted and promulgated.Willful failure to transmit accurate information as required by this section shall be amisdemeanor punishable, upon conviction, by not more than one (1) year in the countyjail, or by a fine of not more than one thousand dollars ( 1,000.00), or by both suchimprisonment and fine, or administrative action may be taken pursuant to Section 2-304of this title.Note: If you are a chain pharmacy, your data will likely be submitted from yourcorporate office. Please verify this with your corporate office. If you are an independentpharmacy or other entity, please forward the reporting requirements to your softwarevendor. They will need to create the data file, and they may be able to submit the dataon your behalf. If not, follow the instructions provided in the Data Submission chapter tosubmit the data.Copyright 2016-2019 Appriss, Inc. All rights reserved.Do not copy or distribute without the express written permission of Appriss.3

Oklahoma Prescription Monitoring ProgramData Submission Guide for DispensersData Submission3 Data SubmissionThis chapter provides information and instructions for submitting data to the PMPClearinghouse repository.3.1 Timeline and Requirements Pharmacies, dispensing practitioners, and software vendors can begin creating theirPMP Clearinghouse accounts upon receipt of this guide

The PMP application provides continuity between practitioners, pharmacies, and state law enforcement. Access to the PMP will be granted in accordance with state law 63 O.S. Section: 2-309D. Dispensers should refer to the following legislation, statutes and rules: 63 O.S. Section: 2-309C 63 O.S. Section: 2-309D 63 O.S. Section: 2-309F Administrative Rules Oklahoma State House Legislation (HB .