Transcription
Workday Time and AbsenceTime Approver User GuideTIME AND ABSENCESHARED SERVICES
Table of ContentsWorkday Time Approver User GuideBefore You Begin . 5Legend . 5Chapter 1: Introduction to Workday Time and Absence . 6Objectives . 6Workday Time and Absence Overview . 6What is Workday Time and Absence? . 6Why is Workday Time and Absence Important? . 6Benefits to Users. 7Roles and Responsibilities . 7Summary .10Chapter 2: Exploring the System .11Objectives .11Exploring Workday .11Logging In .12Worklets .14Workday Profile .15Workday Inbox .15Notifications .16To customize your notification preferences: .16Navigation Basics .17Signing Out .18Summary .19Chapter 3: How Workers Record Time .20Objectives .20Introduction .20Time Worklet .21Using the Web Clock .22To check in and check out with the web clock: .22Workers with Multiple Jobs .25Entering Time as a Timesheet User .26Entering Time via the Timesheet .26Return Home1
Workday Time Approver User GuideSubmit Time .31To Submit Entered Time: .31Using the Time Clock Swiping Device .34To clock in using the time clock swiping device: .35To clock out using the time clock swiping device:.36Timesheet Overview .38Time Blocks .40Summary .41Chapter 4: Time Tracking Management.42Objectives .42Time Interpretation .42Responsibilities for Tracking Time .42Team Time .43Viewing Time .44Viewing a Worker’s Time .44Viewing Time Clock History.46Viewing Your Own Timesheet .50Entering Time .52New Workers .52Enter Time for Worker .52Auto-fill from Schedule .55To auto-fill from schedule: .55Applying Premiums and Bonuses .59Premium Types .59Providing a Lump Sum Premium and Higher Grade Differentials .60To Apply a Premium .60Correcting Time .63Current Workers.63Correct Time for Worker.63Correcting a Lunch Break .66Waive Lunch Process .66Schedules .70Return Home2
Workday Time Approver User GuideTo Assign a Work Schedule .70Edit a Scheduled Event .73To Edit a Scheduled Event .73To View Team Schedule: .75Schedule Errors .77Approving Time .77How to Approve Time.79Summary .82Chapter 5: Absence Management .83Objectives .83Introduction .83Time Off Types .86Paid Time Off Balance.86Viewing Paid Time Off Balance .87To View Time Off Balance: .88Reporting Time Off .89To Report Time Off: .89Time Off Balance Errors.92Enter Time Off for a Worker .93To Enter Time Off for a Worker: .93Banking a Holiday .95Viewing Time Off .96To View Time Off Requests: .96Viewing the Team Absence Calendar .99To View the Team Absence Calendar .99Correcting Time Off for Workers .100To Correct Time Off .100Approving Time Off.103To Approve Pending Time Off Requests .104Summary .106Chapter 6: Using Monthly Time Off Confirmation Reports .107Objectives .107Return Home3
Workday Time Approver User GuideOverview .107Submitting Your Own Monthly Time Off Confirmation Report .107Approving a Monthly Time Off Confirmation Report .109To Approve a Monthly Time Off Confirmation Report: .109Summary .111Chapter 7: Reports .112Objectives .112Introduction .112Report List .113Summary .117Chapter 8: Additional Information .118Human Resource Partners .118R
Workday is the University of Chicago’s Human Resource Information System (HRIS) for reporting time for all biweekly-paid workers including permanent, temporary staff, and students. Monthly-paid, exempt workers use it to report absences. Faculty and other academic workers do not report their time or absences, but may use Workday to approve time and absences for other workers. In this course .
